In contrast to many other European countries where vacation days are accrued from January to December each year, in Finland vacation days are calculated on the basis of the ‘holiday credit year’ which is from April 1st to March 31st the following year.
Employees who have been with their employer for less than a year on March 31st are entitled to 2 days holidays for each full holiday credit month. Those who have been with their employer for more than a year however are entitled to 2,5 days of holidays for each full holiday credit month.
Besides that, if an employee joins a company on April 1st or the first working day in April, the employee receives 2,5 days of holidays per holiday credit month right away during his/her first employment year.
The best way to reflect these regulations in Personio is by creating 2 different monthly accrual policies:
- 2 days per month assigned since hire date
- 2,5 days per month assigned in March for the next entitlement period (which is April)
If an employee starts in April (as described above), please directly assign 2,5 days per month since hire date.
If you want, another option would be to create an additional accrual policy with the yearly amount of paid vacations (e.g. 30 days) which you can assign to your employees who have been with the company over a year. This way these employees can directly access their full annual entitlement.
Please let us know if you have other suggestions to best reflect these Finnish regulations. We’d love to hear your thoughts on this and how you have tailored Personio to your needs.
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