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Attendances & Absences

Sharing all your questions and discussions on Attendances & Absences as well as the Calendar.

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Lucv3lFollower

asked in Attendances & Absences

Show expiration date of leave balances

Hey all,We have recently introduced Personio as our HRIS, we are based in the Netherlands and for our Dutch entity we make use of 2 leave types that everyone gets at the beginning of the year. So we have the statutory leave (you can use this up to 1,5 years after accruing it) and the extra-statutory leave (you can use this up to 5 years after accruing it). In our previous HRIS employees could see exactly when their leave balance for 2023 for example would expire i.e:Statutory leave - accrued 20 days on 01-01-2023 (expiration date 30-06-2024) but in Personio they can only see their accrual bot not the expiration date.Is this something we can do/add or is would this have to be implemented by Personio?Thanks! Luc

asked in Attendances & Absences

Adding Public Holidays for Part Time Employees - Leave Balance

Hi,Having some issues adding public holiday entitlements to part time employee’s leave balances. The absence type settings includes public holidays however these do not appear on the part time employee’s leave balance. Not exactly sure how to include the pro-rated public holiday hours. Could you please assist?Thanks for your help!

Andrea_CGetting Started

asked in Attendances & Absences

Work levels with half days off e.g. 70% 90%

Dear all,whenever we have employees with half days off, e.g. working 70% or 90%, the vacation days are not calculated properly. If the employee enters a half vacation day, the system still deducts a quarter day in the attendance.

asked in Attendances & Absences

Freelance report

hI HOW can i retrieve reports for NUMBER of freelancers in year 2022? and the number of hours they work

MarleneFollower

asked in Attendances & Absences

Help - public holidays are counted as workdays during vacation

Hi,I just noticed that Personio counts public holidays as ordinary workdays during paid leave.For example, a colleague is on vacation from August 12 to 16. August 15 is a public holiday in Austria. Technically, only 4 vacation days should be deducted for that period. However, Personio deducts 5.Please help. In the working time models, there isn't an option for "including/excluding public holidays." I don't know how to modify the existing ones.Many thanks! 🥹Best regards from Vienna,Marlene

Cathrin.KlingenmeierGetting Started

asked in Attendances & Absences

Company calendar via iCal synchronization does not work

Hallo liebe Community,wir nutzen aktuell den iCal-Link für die Integration des Unternehmenskalenders nach Outlook. Dort haben wir eingestellt, dass das Team Abwesenheiten sehen kann, allerdings nicht den genaue Grund (Urlaub, Krankheit usw.). Die Cronofy-Integration haben wir aktiviert.Das erste Problem ist, dass beantragte Abwesenheiten über Personio sehr lange dauern, bis sie in Outlook erscheinen.Das zweite Problem ist, dass Abwesenheiten, die aus Personio wieder entfernt werden (Urlaub wird zurückgezogen), im Outlook-Kalender weiterhin zu sehen sind. Mittlerweile ist es 2 Tage her, dass der Urlaub gelöscht wurde und er immernoch im Unternehmeskalender in Outlook steht.Hat hierzu jemand Erfahrungen oder Tipps? Vielen Dank schon mal und liebe GrüßeCathrinHello dear community,We are currently using the iCal link to integrate the company calendar into Outlook. There we have set that the team can see absences, but not the exact reason (vacation, illness, etc.). We have activated the Cro

LegoMDExplorer

asked in Attendances & Absences

Copy time entry is not available

Dear Community do you maybe know or have an idea, why “Copy time” is not possible for this employee?Thank you for the responses i advance!!! Bests, Diana

LegoMDExplorer

asked in Attendances & Absences

Public holiday settings - how to set up reduced working hours?

Dear Community,Do you maybe know how to set up the following in the system?“On afternoons prior to bank holidays, the time period during which the employee has to be available to work in accordance with section 8.1 above ends already at 03:30 pm. The gross target working hours are reduced accordingly by one hour.” Thank you so much for the helpful responses in advance!!!!best regards, Diana

Merel SluiGetting Started

asked in Attendances & Absences

Employees cannot submit leave requests in the personio app

Hi everybody,Employees cannot submit leave requests via the personio app. In my opinion, this invalidates the function of the app. Does anyone have any tips to achieve this?

TomasGetting Started

asked in Attendances & Absences

Paid vacation allowance by age OR parental status

Hello,I wanted to inquire about setting up paid vacation allowances for our company in certain countries. We have specific labour laws that require us to base paid vacation allowances on the age and parental status of employees. Our goal is to have all employees in the country receive 23 days of paid vacation. However, employees who are 33 years old or older or are parents/caregivers of a child should receive 25 days of paid vacation. It is essential that this is set up in the same absence type as the vacation balances are included in the information displayed on employees' payslips.I was wondering if there's any way to automate this process in Personio so that the balances can be updated automatically, rather than having to be manually adjusted for each individual employee.Thank you for your help.Best regards,Tomas

MarleneFollower

asked in Attendances & Absences

Time recording / overtime for part-time employees

Liebe Community, wir haben eine Teilzeit-Mitarbeiterin, welche prinzipiell fixe Arbeitstage hat (Mo + Di jeweils 8 Stunden und Fr 4 Stunden), es jedoch auch dazukommen kann bzw. sie die Möglichkeit hat, an den “abwesenden Tagen” zu arbeiten. Bsp1: Sie muss Uni-bedingt am Montag 4 Stunden früher aufhören und möchte diese dann am Mittwoch nacharbeiten.Wie müssen wir hier das Arbeitszeitmodell aufsetzen, damit Überstunden richtig gezählt werden? Überstunden täglich oder wöchentlich berechnen? Minusstunden täglich erfassen? Die Variante, die Arbeitszeit auf alle Tage gleichmäßig aufzuteilen, hatten wir bereits versucht, ist jedoch wegen Feiertagen keine Option für uns. Bsp2: kommende Woche ist Montag ein Feiertag (Montag = fixer Tag an dem sie arbeitet). Würden wir hier mit der gleichmäßig-verteilten-Variante (4h/Tag) vorgehen, müsste sie in dieser Woche an einem anderen Tag 4 Stunden zusätzlich arbeiten, damit hier richtig mitgezählt wird. Ich hoffe, ich konnte unser Problem/Situation deu

Lucv3lFollower

asked in Attendances & Absences

Showing leave balance in hours & days

Hey, We are launching Personio on monday but the difference we have with our system that we use right now is that the leave balances show in both days and hours. It would be nice to have this option in Personio too for multiple purposes. I don’t think this is possible atm? Luc

Alex_M_at_EMSGetting Started

asked in Attendances & Absences

trouble trying to sync my personal vacation days out of Personio to my private calendar on Google

Hey there, community; I’m experiencing unexpected behaviour trying to get my vacation days synced out of Personio into my personal Google calendar. Syncing or rather clearing calendar data for external retrieval does work. It’s just that when I only pick “My Calendar” nothing gets shared out; if I picked “paid vacation”, however, I’m getting all staffers days off. :/ So I’m guessing my actual question is : what do I have to do (different) to get this accomplished? Thank you very much for your help. Best - Alex / EMS

DusaGetting Started

asked in Attendances & Absences

Requesting public holidays collectively

Considering that public holidays specific to one location won't appear for employees in other locations, nor will it be apparent when a team member is out of the office (OOO) due to a public holiday in their location, is there an option to collectively request public holidays somehow? The purpose here is to have visibility that a person is OOO due to a public holiday and to avoid submitting a separate request each time a public holiday approaches.

JoW50Getting Started

asked in Attendances & Absences

Employees ability to self-certify first 7 days of sickness absence UK

Good morning, I’m new to this community, this is my first post. I’m trying to work out if it is possible to have a workflow whereby employees are required to enter the details of their symptoms and reason for absence (self-certify) for their first 7 days of sickness absence for our UK employees only? At the moment the onus is on the Line Manager to enter the absence on the system, which is fine, but some are more disciplined than others at entering the reason for the absence. Which if absence becomes an issue then leaves a big gap in terms of us understanding any ongoing patterns or issues if this detail has not been included.

help_neededFollower

asked in Attendances & Absences

Absence request

Hi all,Does anyone know if it is possible to see when exactly an employee entered the absence in the calendar (approval is not relevant here)? Is it possible to potentially extract a report with this data? Thanks!Milica

Katharina van Reimersdahl

posted in Attendances & Absences

Wochenende und freie Tage (bei Teilzeit) in einer anderen Farbe darstellen

Liebe Community, aktuell ist es so, dass das Wochenende und auch freien Tage unserer Teilzeit-Mitarbeiter im Kalender hellgrau angezeigt werden. Kann man diese Farbe ändern, sodass die Abwesenheit mehr heraussticht? Oder geht dies nur über den Import der entsprechenden Abwesenheit? Feiertage sind z.B. etwas schöner dargestellt 😉 Vielen Dank und schöne Grüße, Katharina The original post was translated by the moderator.Dear Community, At the moment, the weekends and days off of our part-time employees are displayed in light grey in the calendar. Is it possible to change this colour so that the absence stands out more? Or is this only possible by importing the corresponding absence? Public holidays, for example, are displayed a little nicer 😉 Many thanks and best regards, Katharina

Jonas WeigtGetting Started

asked in Attendances & Absences

Is it possible to set the project mandatory for time tracking?

Hi everybody, Thank you very much for your help. Is it possible that tha “project” field in time tracking is mandatory?I want to have that my employees must enter a project when they track time.Is this possibly? We had the situation (multiple time) that somebody forgot to set the project.We dont use Kind regards, Jonas

matea.crcGetting Started

asked in Attendances & Absences

Vacation Balance

Hello, is it possible to set up an automated quarterly reminder which is sent out to every employee with their current vacation balance and the prompt to please plan their holiday on time?

asked in Attendances & Absences

Flexitime in Personio: automatically book overtime as paid time off

Hi Community,Is there a way to convert (approved) overtime into additional PTO without HR manually going into employee’s Attendance tab, go to Overtime & Deficit Hours > More details > Convert overtime to comp time. E.g. is there a way, as soon as the manager approves the hours for them to be credited automatically as PTO balance? (or any good workarounds?) Many thanks in advance Rachel

Andreia OliveiraGetting Started

asked in Attendances & Absences

Custom sick leave for high risk maternity - not displaying in payroll report

Hi!I’ve created a custom sick leave that we have in Portugal - the high risk pregnancy sick leave and I have 2 employees on this leave.My problem is, why is it not displayed in the payroll monthly report?If I choose the sick leave it will be displayed, but a created medical leave, or marriage leave will not be displayed. can you help?thanks,Andreia

Lucv3lFollower

asked in Attendances & Absences

Create a series of absences

Hey all, We are currently in the process of implementing Personio and the way we have set up WFH days in our old system is that you can select a certain date on which your schedule for WFH starts. So you can create a series of absences (in this case for working from home). So for example I am WFH every wednesday and friday, is there a way to permanently put this into my absence calendar so I don’t have to manually fill out my WFH days every month since it’s the same (sometimes it differs but then you can delete one entry). Thanks! Luc

TanjaTGetting Started

posted in Attendances & Absences

Employee Updating Past Approved Absences without Notification which past absence has been updated

Hi everyone,we have come across an issue regarding an employee who updated her previously approved paid holiday in the past. Surprisingly, we received a notification in the approval chain when she changed it to a future date. However, there was no notification or information indicating that she had modified an absence from the past. This discovery raises concerns, as it means that any employee could potentially alter their past paid holidays without our knowledge.To provide an example, our employee had an approved paid holiday scheduled for May 26th-27th, but she subsequently changed it to July 26th-27th. Unfortunately, we can only see that she requested a new absence in the approval chain, without any indication that she actually updated a previous event.Is anyone else experiencing this, and is this a concern to you that an employee could alter their holidays by just updating their past absence?

NataliacastaGetting Started

asked in Attendances & Absences

API - vacation days total empty, and vacation days balance doesn't match employee profile

Good afternoon - I hope you are having a great start to the week, We included vacation days total, and vacation days balance to the API, and we noticed the following: Vacation days total values don’t match with any value on the employee’s vacation balance, nor with Paid vacation – Carryover from previous year, Paid vacation – Entitlement, Paid vacation – Entitlement, Paid vacation – Entitlement values included in a custom report.What does Vacation days total from API reffer to? Vacation days balance values are empty for most active employees, where is the data comming from? Thank you,Natalia

LegoMDExplorer

asked in Attendances & Absences

Document: Certificate to upload with the absence request

Dear Community, if there a way to allow employees to upload more then one certificate into the system with the same absence request?Thank you for the responses in advance! :-)

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