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We have four working students in Germany. They all work 3 days a week and based on their 12 month contract receive four weeks of vacation  - so they get 12 days of vacation. But for about 2 months of their working year, they switch to a 5-day week (during the non-lecture periods). We would like to recognize these extra days and give them the correct amount of vacation, which will likely be more than just 12 days because their average work days per week would actually be more than 3. Is there any way for Personio to account for this, or do we just have to give them 12 days of vacation?

Hey @WorkingAWB,

Welcome to the Community 😃

If your working students are on a part time contract (3 days a week) and need to move to full time (5 days a week) for 2 months, you can update this by adjusting the working schedule. Once you adjust the working schedule from 3 to 5 days, they will receive an updated and increased absence entitlement for these 2 months. Please remember to update the weekly hours within the employee’s Personal info tab also.

Here is a guide on things to consider when making these changes 👉🏻 Changing the Work Schedule (Full Time <> Part Time)

After the 2 months are over, adjust the working schedule back to the 3 days a week and it will prorate the entitlement based on 3/5ths of the week. 

I will be happy to assist you further if you run into any difficulty 🙂

Best,

Conor.

Hi Conor,

Thank you very much for this response. This makes sense and I will give it a try when the next ‘non-lecture period’ comes around for our working students. 

I appreciate your help,
Andy Bingle

Hey @WorkingAWB,

Welcome to the Community 😃

If your working students are on a part time contract (3 days a week) and need to move to full time (5 days a week) for 2 months, you can update this by adjusting the working schedule. Once you adjust the working schedule from 3 to 5 days, they will receive an updated and increased absence entitlement for these 2 months. Please remember to update the weekly hours within the employee’s Personal info tab also.

Here is a guide on things to consider when making these changes 👉🏻 Changing the Work Schedule (Full Time <> Part Time)

After the 2 months are over, adjust the working schedule back to the 3 days a week and it will prorate the entitlement based on 3/5ths of the week. 

I will be happy to assist you further if you run into any difficulty 🙂

Best,

Conor.

Hi Connor,

we have the same problem with the working time for working students in their non-lecture periods (usually 2-3 months a year). Your suggestion is perfect; however, I wonder whether there is a workaround that can automatically switch their work schedule rather than switching it manually after their ending of non-lecture period.

Looking forward to your reply soon =)

Hi @hkl112277,

As an automated solution does not currently exist, I would like to encourage you to post this suggestion of improvement in our Ideation area. This way, other users will be able to vote for it, and the suggestion will be shared with our Product Team.

In order for us to fully understand your idea, I share with you a couple of questions that your description should clarify when posting in the ideation area:

  • What would you like to achieve with Personio? What issue do you need to solve?

  • Why? What would be the added value for you?

  • How are you solving it right now?

The more details, the better! However, remember not to share any personal or business data with the public.

Make sure to add the link to the idea in this thread, so that other users that find your question can upvote it.

Thank you in advance for sharing your ideas with us 🙌🏽.

Best,

Steve

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