Attendances & Absences

Sharing all your questions and discussions on Attendances & Absences as well as the Calendar.

  • 431 Topics
  • 1,056 Replies

431 Topics

N
Noorkhan
asked in Attendances & Absences

Quick Books Pay roll Support?Usa

To speak with Quick books customer service, call + 1805-327-6611

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N
5 hours ago
N
Noorkhan
asked in Attendances & Absences

How do I speak to A m e r i c a n Customer Service?Agent

Typically, the most affordable days to book Tickets with AA are 1-804-336-1414Tuesdays, Wednesdays, and Saturdays. However, AA fligths often restrict travel on these days during sales periods. For assistance, dial 📞1-804-336-1414and aim to secure your ticket to your preferred destination on these optimal days.. 

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N
5 hours ago
H
hajam11750
posted in Attendances & Absences

What are the cheapest days to use Amtrak?

Typically, the most affordable days to book Tickets with Amtrak are 1-832-252-9195 Tuesdays, Wednesdays, and Saturdays. However, Amtrak trains often restrict travel on these days during sales periods. For assistance, dial 📞1-832-252-9195 and aim to secure your ticket to your preferred destination on these optimal days.

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8 hours ago
D
Daria.P
asked in Attendances & Absences

Schedule change did not work

Good afternoon, I have changed the working schedule of a colleague using the Change schedule button under Employee work schedule tab. Although the change has been accepted by the system, it does not show in his schedule view. The working day must start at 08:00 but in the calendar 08:30 is shown. Please kindly assist in this issue. Have a nice day!

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3 days ago
D
Getting Started
Daniela O.Getting Started
asked in Attendances & Absences

2nd approver doesn't receive email notification

Hi,We have created a special approval process for certain types of absence. The process only applies to certain employees, so an employee filter is also set. In the first step, the manager must approve the absence and in the 2nd step, a specific role x. The process itself works, but the 2nd approver (employee in role x) does not receive an email notification. The approval request only appears in the inbox in Personio. I have checked the personal settings and the e-mail notification is activated. What can be the reasons why the 1st approver receives an email in addition to the inbox notification and the 2nd does not? Thanks for your help :)

1
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Community Moderator
4 days ago
M
Getting Started
matea.crcGetting Started
asked in Attendances & Absences

Edit absence for multiple employees

Hello,I imported an absence for all our employees with the import function. Now the absence has to be shifted to another week. Is it possible to edit the absence for all employees?Or do I really have to manually delete the absence from each employee’s profile to be able to import the adjusted absence. Thanks for the help!

1
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Community Moderator
8 days ago
E
Getting Started
ermguestGetting Started
asked in Attendances & Absences

Absence approvals

Hi,  Is it possible to set up approvals for an absence type, in this case paid vacation, that are region specific? So we have several regions in our company group and for one of these regions I would like to be able to make it so that as well as supervisors of employees (as some supervisors are in different regions/office) one employee role type based in that region can also approve their absences and receive the notifications etc without making this person an admin.  I can’t see a way to assign approval workflows for this.  Thanks,  Ellen 

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Community Moderator
8 days ago
S
Follower
Stefanie PieraFollower
asked in Attendances & Absences

Can we upload a second Sicknote Document to Absences?

Dear Personio Users, Yesterday I had to upload two justification pieces to one of my employees absences illness in Personio. However, I was able to upload only one. It told me that no other document can be uploaded. Is there some possibility to upload two documents? Anything in the setup to modify?Thank you very much!Best regards, Stefanie

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S
Follower
11 days ago
H
Getting Started
Hannah23Getting Started
asked in Attendances & Absences

Overlapping absence

Good afternoon,  one of our employees is trying to add 2 days of leave. This is for the 10th and 11th August, this follows an approved week of leave prior to this. I have checked the periods do not currently overlap so cannot see any issue for this error message.I also as administrator cannot delete this absence and re input it as it needs to be approved and added to the team rosta.

2
H
Getting Started
14 days ago
C
Cloe
asked in Attendances & Absences

Urlaubsanspruch

 Hallo,mir ist aufgefallen, wenn die Mitarbeiter die Überstunden als Überstundenabbau nehmen, dass dieser 0,5 Tag (6 Stunden) z.B als extra Urlaubstag angezeigt wird und unter bei “Verfügbarer Kontostand“ angezeigt wird- obwohl dieser Überstundenabbau schon längt passierte. Ich habe jetzt nicht mehr ein Beispiel. Hoffe, jemand könnte mir da weiterhelfen. Danke!​​​​​Hello,I have noticed that when employees take the overtime as overtime reduction, this 0.5 day (6 hours) is displayed as an extra day of holiday, for example, and is displayed under "Available account balance" - although this overtime reduction has already happened for a long time. I no longer have an example. I hope someone could help me. Thank you!

1
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Community Moderator
16 days ago
A
Getting Started
AlexandraPedGetting Started
posted in Attendances & Absences

Attendance bug - counting public holidays as work days

Hi, I just added a new employee starting from 1st of July. It shows that the employee has 40 minus hours in the beginning of July, although the start date is 1st of July. When I checked why, I saw that public holidays in May and April are counted as working days for this employee. Can you support how to solve the issue?  Thank you, Alexandra

3
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Community Moderator
16 days ago
G
Glen Riley
asked in Attendances & Absences

Vacation Balance

Say a person is working 20-hour weeks.  How does one interpret the “Available balance” under “Paid Vacation details”?  For example, if it says that person has a balance of 10 days, does that mean they can take off 10 calendar days or 20?

1
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Community Moderator
17 days ago
M
Getting Started
matea.crcGetting Started
asked in Attendances & Absences

Vacation Balance

Hello, is it possible to set up an automated quarterly reminder which is sent out to every employee with their current vacation balance and the prompt to please plan their holiday on time?

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I
Community Moderator
17 days ago
S
Getting Started
sabrinaharaGetting Started
asked in Attendances & Absences

Absence and Accrual Policies

Hello hello, fellow Personio users! I joined at the beginning of April 2024 and my contract expires on the first day of October 2024. In my current company, they offer 28 vacation days, and since I will work for 6 months, this means 14 vacation days (half of the full year). Still, when assigned the policy, I have 12 vacation days available instead of 14.I thought it could be because the start date is the 2nd of April instead of the 1st of April, but when I tried to change it to the 1st of April, the policy assigned over 25 vacation days.  Has this ever occurred to anyone? Can you help me with this? Many thanks in advance.

3
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Community Moderator
21 days ago
A
Getting Started
AnnaDGetting Started
asked in Attendances & Absences

Saturday and Sunday shifts and working time compensations in Finland

Hi Personio users especially in Finland!I'm tagging some of you I found here: @Katriina @Edda van der Ende @Krista  I’d be interested to hear how you have solved the issue with evening / Saturday / Sunday shifts, if you have that. According to our collective agreement (TES), you get a +15/25/100 % compensation for those hours, and in our organisation it’s not paid but added to the working hours. E.g. if you work (by the employer’s request which is different from flexible working hours), for 4 hours on a Saturday, you should mark 1,25 x 4 = 5 working hours. We are just starting with Personio and thought to handle this with project markings and manual adjustments but I’m not satisfied with the solution and would like to find more ways to do it. If there’s some over time balance it could be converted to an additional absence type with correct ratios, but that is not always the case with flexible working hours, so we can’t really count on that.Thanks a lot for any tips! Anna from Finland

3
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Community Moderator
23 days ago
S
schopu96
asked in Attendances & Absences

Incorrect calculation of hours and overtime

Hello, We have noticed that the recorded overtime is being calculated incorrectly. 10 hours are compensated monthly and may not be credited to the overtime account. The specific case is the month of June: If I add all the times together, it's 126 minutes plus. Then the recorded time is even correct (16x8 + 126 min = 130:06), and also remains (5:54). The overtime is not correct here (4:49).Does anyone have any idea what the problem could be?Thank you very much!

1
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Community Moderator
23 days ago
B
Getting Started
BlueGetting Started
asked in Attendances & Absences

can you assign two public holiday calendars to a company?

HiI have an individual assigned to a UK based office but working  in Greece. How can I set up the Greek public holiday?

3
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Community Moderator
24 days ago
Y
Getting Started
YildizGetting Started
asked in Attendances & Absences

Problem with time tracking

Hello everyone, Employees cannot see their attendance calendar and track their times, even though I have followed all the steps in this article Create work schedules – Personio. Do you have any idea what I am missing?Thanks in advanceYildiz

2
Y
Getting Started
1 month ago
A
Getting Started
AndresMGetting Started
asked in Attendances & Absences

Overtime pay out in mix of days off and money

Hello! Suppose an employee performs 5 hours overtime which should be paid out at 130%. The employee chooses to have 5 hours added on his holidays (or overtime account) and 30% paid out. How would I set this up? thx!   

3
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Community Moderator
1 month ago
J
jo.kansagra
asked in Attendances & Absences

Out of Office option in calendar integration

When someone has holiday approved, it integrates with our calendars to show ‘Out of Office’.  Is there anyway we can switch it so it shows as ‘Holiday’? Also can we switch this action on for Volunteering and WFH / Company Visit which are both absence types we have created?

1
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Community Moderator
1 month ago
T
Tanja Mittag
asked in Attendances & Absences

Ablaufdatum Urlaubsanspruch ändern

How can I change the expiration date (31.03.2024) for vacation entitlement?We would like to extend the expiry of the carryover by 5 days (05.04.2024)

1
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Community Moderator
1 month ago
E
Getting Started
Elise van DortmontGetting Started
posted in Attendances & Absences

presence overview

Good morning,Due to Covid we often work from home and also have the opportunity to work at our 2 offices in NL. Now we would like to make visible to all colleagues who works where on day x. So from home, from office A or from office B, but also whether someone has a day/half a day off or a part-time day/morning/afternoon. Do you have a solution for this? After Covid, we will also continue to work non-standard from the office, we want to keep it as flexible and transparent as possible.Now we have incorporated this in the absence calendar, and that is of course not logical and desirable in the end.Thanks in advance, and would love to hear from you.

2
C
1 month ago
LegoMD
Detective
LegoMDDetective
asked in Attendances & Absences

Special Accrual policy

Dear Community, I need support to set-up a special accrual policy for annual leave: We reward extra entitlement based on tenure, we have to follow the rules below:Standard: 14 days/year- After a completion of 1 year of service: 15 days- After a completion of 3 years of service: 17 days- After a completion of 5 years: 19 days- After a completion of 7 years: 21 days How can I set-up this in the system?Thank you so much for your quick help in advance!!!!best regards, LegoMD

2
LegoMD
Detective
1 month ago
M
Communicator
marielle.van.wieringenCommunicator
asked in Attendances & Absences

How to combine a staff planning system and Personio?

Hi all, For the customer support department we use a staff planning system (Dyflexis). The employees on this department work a fixed number of hours each week but the workdays and hours differ each week.  In Personio these employees don’t have an accurate working schedule since we will not manually add their working schedule every week for every employee. So therefore it’s quite difficult to make use of the absence requests in Personio. If an employee for example wants 3 days off, Personio doesn’t know how many hours to calculate. We don’t want to ask the employee to do the math theirselves so we are looking for other options. What is a solid workaround for this? Any best practices? Looking forward! :)

3
M
Personio Product Manager
1 month ago
Linda Merrett
Explorer
Linda MerrettExplorer
posted in Attendances & Absences

Flexible shift work - schedule

(Deutsch unten)Dear CommunityA client of ours has doctors who are on a very flexible working schedule. They have a fixed amount of hours per week (e.g. 36), but can work various times and with no fixed days. For example one week 3x12 hours, next week 4x6 + 1x12 hours. How do I best create this in Personio?For now I created a model called Fixed Employment 36 hours per week and distributed the working hours evenly over the week (with 05hrs 8 min/day) and selected that minus hours should not be counted on a daily basis.Does anyone else have experience with a similar case and can share how you have displayed it in Personio?Thank you!Linda DeutschLiebe Community, Ein Kunde von uns hat Ärzte, die sehr flexible Arbeitszeiten haben. Sie haben eine feste Anzahl von Stunden pro Woche (z.B. 36), können aber zu verschiedenen Zeiten und an verschiedenen Tagen arbeiten. Zum Beispiel eine Woche 3x12 Stunden, nächste Woche 4x6 + 1x12 Stunden. Wie kann ich das am besten in Personio erstellen?Momentan h

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M
Personio Product Manager
1 month ago
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