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Attendances & Absences

Sharing all your questions and discussions on Attendances & Absences as well as the Calendar.

  • 489 Topics
  • 1,186 Replies
490 Topics
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MK1
asked in Attendances & Absences
Working hours for working student Germany

Hi there, The working hours concerns working student as they are paid hourly. A working student raised a question that when he enters a sick day or vacation in his Personio calendar, the tracked hours reduce and show up under Time Off. It is fine to show up the absence in Time Off but it should not reduce the tracked hours as this sick leave or vacation is a paid day.  Could you please let me know if there is something I should change in the calendar or it is set up by Personio this way? Kind regards,MK

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Explorer
kterhaarExplorer
asked in Attendances & Absences
Carry-over expiration balance

Hi,I would like to create a report which shows me the carryover balance for each employee per today. That way I can monitor and inform employees about the necessity to plan absence before their carryover balance expire. Thx in advance for your report suggestions KRKees

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pafischeGetting Started
asked in Attendances & Absences
Timesheet and paid absences

When I export my timesheet, my attendence is the only thing listed, but not paid absences like vacation days or sick days. Is there an option to have an overview that shows everything?

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WenGuGetting Started
asked in Attendances & Absences
difference between Führungskraft and Vorgesetzter

Dear all,when I am setting vacation approval rules, what is the difference between “Mitarberter in Roll- Vorgesetzte” and “Führungskraft”. Are they the same person?

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Lucie B
Community Admin
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Marina Sannino
asked in Attendances & Absences
Error in absence day

Hello, when I extract a report for absence days it comes out as absence lasts 1 day more, since end absence date is the day after the end of the request. For example: if on calendar I see absence from 20th January to 21st January, the report says “end absence day 22nd January). Is it possibile to fix this? Thanks a lot

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Getting Started
MPapasGetting Started
asked in Attendances & Absences
Custom public holiday calendar not shown

Hi, I have created a new custom public holiday calendar for our office, based on an existing calendar, just added on extra day for 2025 (liberation day for netherlands, once on a fixed date). I also applied this new calendar through Settings > Company > Public Holidays but the day is not shown in employees’ calendars.  Is there an additional step needed that I missed in order to actually apply?Thanks in advance! :)

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berat canGetting Started
asked in Attendances & Absences
Time tracking for working students

Hi again :)We've enabled the clock in/clock out profile for our working students in the time tracking system. However, they can still manually enter their time. We want working students to only use the clock in/clock out function, not manual entry. How can we disable the manual time entry option for them?Thanks in advance :) Berat 

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Getting Started
MPapasGetting Started
asked in Attendances & Absences
Bi-weekly schedule change mid-month

Hi community,  I am making use of the option to set different work schedules for our part-timers that have different bi-weekly schedules. One of our employees wants to change the schedule effective in the middle of a certain month i.e. February. I tried setting up the new bi-weekly schedule, but since the week with 17 Feb is an even week (I would expect this to be mirrored in week 2) on the schedule. Is this not the case? Cause so far I was under the impression that week 1 refers to odd weeks, and week 2 to even weeks? Or does it go week 1 since the effective date? Let me know if you have an idea. Such a complex message i left.  

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Moe
Community Admin
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mrbulgogi
asked in Attendances & Absences
Public profile > Location: limited selection of locations only

Der Feiertagekalendar scheint sich aus der Einstellung 'Standort' im öffentlichen Profil zu ziehen. Leider gibt es hier nur eine begrenzte Anzahl von möglichen Optionen: Deutsche Bundesländer (Hamburg, Sachsen, Berlin, etc), Mallorca, Barcelona, Österreich und Remote.Das Problem ist, dass Spanien und Österreich je nach Bundesland/Provinz unterschiedliche Feiertage haben. Mallorca hat beispielsweise andere Feiertage als Madrid. Österreichische Bundesländer haben ebenfalls unterschiedliche Feiertagskalender. Aktuell ist die Auswahl hier zu ungenau für unsere Zwecke.Am besten wäre ein Auswahlmöglichkeit mit ISO Code. Beispielsweise ES-AN für Spanien Andalusien.Gibt es die Möglichkeit die Feiertagskalender unserer Mitarbeiter selber einzustellen?Alternativ können mehr Optionen bereitgestellt werden, welche alle Länder und Bundesländer/Provinzen der Welt und deren Feiertage abdecken bereitgestellt werden? The holiday calendar seems to be pulled from the 'Location' setting in the public prof

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Getting Started
bbuxrude
Getting Started
bbuxrudeGetting Started
asked in Attendances & Absences
How to remove request to track time when on vacation

Hello, On some of our employee’s attendance log, it is asking them to log time despite their vacation time being approved on these days. This is resulting in their monthly tracked hours to show that they didn’t work enough. How can this be corrected? 

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bbuxrude
Getting Started
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snuredini
asked in Attendances & Absences
Entrance App - Language change

Hi everyone, Recently I have set up the Entrance app for our colleageus to clock in and out. They prefer the app to be in German and I can not find an option to change language.  It seems that Entrance app is only available in English.

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Getting Started
Olga LysiakGetting Started
asked in Attendances & Absences
Stopping and deleting the time tracking timer

Hi dear community!I need your support regarding the deletion of the work timer. The employee's issue is:They started their workday by "clocking in" (starting the work timer) Before leaving for vacation, they forgot to "clock out" (stop the timer) As a result, the system has been continuously counting their work hours It now shows they've been "working" for over 330 hours straight…. They can't fix this themselves - they can't stop the timer or edit the incorrect time entry. How can I as administrator solve this? I want to delete also this time so it doesn’t mess up her working hours..Screenshot is attached.

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Follower
KaisaFollower
asked in Attendances & Absences
Changing the general settings of an absence policy in use

Hi, I have an absence policy that currently does not allow for half-day requests. It is possible to update the policy to allow for half day requests while the policy is in use?Thanks in advance!

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lanchieGetting Started
asked in Attendances & Absences
Working Students and vacation

I have a question regarding our working students in Personio. Depending on their contract, they work between 10-20 hours a month and have 8 vacation days according to their contract.The working students always work different hours from Monday to Sunday. However, if they take vacation over the weekend, the weekend is not calculated as vacation because the rest of the company does not work on weekends. How can we present this so that the vacation days are correct for everyone? Ich habe eine Nachfrage bzgl. unserer Werkstudenten in Personio. Und zwar arbeiten die, je nach Vertrag, zwischen 10-20h im Monat und haben laut Vertrag 8 Urlaubstage.Die Werkstudenten arbeiten immer verschieden von Montag-Sonntag. Wenn die sich allerdings übers Wochenende Urlaub nehmen, wird das Wochenende nicht als Urlaub berechnet, weil der Rest des Unternehmens nicht am Wochenende arbeitet. Wie können wir das entsprechend darstellen, sodass die Urlaubstage für alle stimmen? Translated by admin using technology

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Getting Started
Mona HaagGetting Started
asked in Attendances & Absences
Project creation rights

Hello everyone,We would like to give certain people in Personio access to the creation and management of projects (as part of project-based time tracking).These people should not have any other rights than the above.Do we have the option of assigning specific rights here in Personio?If so, how do I set this up?Best regardsMona Translated by Admin using technology, original post hidden belowHallo Zusammen,wir möchten bestimmten Personen in Personio Zugriff auf die Erstellung und Verwaltung von Projekten (im Rahmen der Projektbasierten Zeiterfassung) geben.Diese Personen sollten keine anderen Rechte, außer obige haben. Haben wir in Personio die Möglichkeit, hier spezifische Rechte zu vergeben?Wenn ja, wie richte ich das ein? Viele GrüßeMona 

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Lucie B
Community Admin
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Getting Started
Sarah ShoveGetting Started
asked in Attendances & Absences
Assigning new vacation policies

Hi everyone,I have a question regarding vacation policies. I would like to create new policies per country and assign them to our employees. However, my fear is that the existing data (e. g. carryover days or already taken vacation days from this year) gets lost. Does anyone have any experience with that?

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Moe
Community Admin
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Getting Started
IntoGetting Started
asked in Attendances & Absences
Absence Calendar View (Public Holidays)

Hello Happy New Year to all, hope everyone had a wonderful holiday season. My question is- Currently in the Absence calendar view, if I select to show e.g. Georgian public holidays, it shows for all people selected, not only for the people to whom it is relevant.Can anything be done about that?  except filtering by legal entity, department etc. (this I know already :)  and is there possibility to include week numbers in absence calendar? Thank you., 

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Moe
Community Admin
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Getting Started
Carly MurphyGetting Started
asked in Attendances & Absences
Setting up accrual policy in hours

Hi All, I am trying to set up a new policy for a staff member who is working 21 hours over 4 days (rather than three). Is it possible to set up the AL entitlement in hours instead of days so it reflects more accurately.  

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Moe
Community Admin
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Getting Started
marikuna6010Getting Started
asked in Attendances & Absences
Expiring holidays import

I just did test to import expiring paid holiday in personio and I noticed that the total number of holidays didn’t change. example: person had 9.5 days left and I imported 10 days of paid holidays as “Expiring”- in “Adjustment date” I set 12.10.2023 since it was last years holidays and in “ Expiration date” 10.01.2025 - and the total number of paid leaves - 9.5 stayed same - even though the import was successful. Should it be like that? 

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Christoph S.
Community Moderator
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Getting Started
mac21Getting Started
asked in Attendances & Absences
Old appearance for "attendance" possible?

Hello @all,is it possible to restore the old appearance of the “attendance” page?The calendar view was WAY more clear than this new timesheet view.I do not work 8-5, I split my work time in 2 or more periods and with the calender view I could comprehend/retrace the weekly/monthly work time better.When I worked from 8-12 and from 16-18 (4pm - 6pm) I could see that directly.Now I need to expand every day i want to check seperately. and when you have multiple periods per day, the page gets quite long and you have to scroll a lot.The old calender view showed all days (and therefore all worked time periods) at once.I gave feedback to personio about this “new” feature (the german personio changed the view this morning) but I guess they won’t even reply to my feedback.

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Follower
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Follower
KaisaFollower
asked in Attendances & Absences
Why is the granting moment of tenure based vacation days different for employees with same accrual policy?

Hi, I’ve run into a problem with an accrual policy with tenure based vacation day entitlements. The normal accrual in the policy is 30 days/ year granted as 2.5 days per month. According to the tenure based rules employees should receive 1 additional vacation day after their 5 year tenure. The tenure based days should be granted at the start of the subsequent accrual period.The problem I’m seeing is that the additional day is granted in different ways to employees within the same policy. Some employees receive 1 additional day at the start of the subsequent accrual period, just as it should be and then continue to accrue 2.5 days per month on top of this.Other employees do not receive 1 additional day at the start of the subsequent accrual period, but instead accrue 2.58 days per month.Does somebody have a clue why the granting method would be different for employees with the same accrual policy?Thanks in advance for any help!

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K
Follower
K
Newbie
KonstantinNewbie
asked in Attendances & Absences
Custom Holidays don't work

Hello,I recently added new holiday dates to our company calendar for December 24, 2024, and December 31, 2024. However, these dates are not reflecting in the employees calendars, neither for 2024 nor for the future (2025).Could you please help me understand:Why these changes are not updating in the calendar? How I can resolve this issue to ensure the holidays are displayed correctly?Note: All other dates are reflected correctly (correct calendar is connected to each employee and also correct location)Thank you in advance for your support!Best regards,Konstantin

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Newbie
makarov
Newbie
makarovNewbie
asked in Attendances & Absences
Retrieval of absences via the v1.0 endpoint /company/time-offs

Dear Sir or Madam,We import absences from Personio into our system and use the endpoint /company/time-offs. We have noticed that this endpoint only returns the absences that are completely within the requested time period. Unfortunately, absences that only overlap part of the requested period are not returned.This poses a problem for us with period-based synchronization, as we are not always able to import all relevant absences from Personio.A concrete example:An absence lasts from 30.12.2023 to 10.01.2024. If we query absences for the period 01.01.2024 to 31.12.2024, this absence is not returned even though it overlaps part of the requested period.We would be pleased if you could suggest a solution to this problem. For example, is there a way to retrieve absences that overlap the requested period via the current endpoint or another endpoint? [translated using translation software by admin]Sehr geehrte Damen und Herren,wir importieren Abwesenheiten aus Personio in unser System und nutz

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Silvan
Community Moderator
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Getting Started
thanksforhelpingGetting Started
asked in Attendances & Absences
Absence Request : "Not present" (yellow) - mandatory dropdown

Hi community,Our employee who works 36 hours per week (but in 4 days instead of 5, meaning 9hours per day) would like to add the “Not present" (yellow) absence note for Fridays. Since the new update a “type of absence” is required, however in my opinion non of the options fit. What do you think?Can I I change the mandatory drop-down to non mandatory in my Admin Settings? Any input is appreciated. Thanks!  

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Eliah W
Community Moderator
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Getting Started
a_meduolisGetting Started
asked in Attendances & Absences
Including substitute's name in absence email reminders for the supervisor

Hi all! Do you know whether there is a possibility to include substitute’s name in the email reminders for the direct supervisor, whenever the absence of an employee is approaching?  Thanks a lot!

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People Person
Communicator
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