Attendances & Absences

295 Topics

mtthsGetting Started

Getting the numbers of days an employee should be working per period

I want to create a report that shows me the number of days the employees affected by the report should be available for work. That should be calculated per work schedule considering full/part-time employees as well as absence of all types (sick leave, paid/unpaid vacation, public holiday) already subtracted.How can I make this happen?If I can retrieve that list outside of the reports section I’d be happy as well.

5 hours ago

Astrid Hoppenbrouwers

asked in Attendances & Absences

Introduction and attendance

Hello everybody, I am new here, so first I'd like to introduce myself! My name is Astrid Hoppenbrouwers, I own a rehabilitation centre for horses in the west of the Netherlands. I start using Personio only recently, so I still must discover many functions. What I would like to know: is there a possibility to create a calendar on which I can see which employees are attending that specific day/week. Because our work is continuous 7/7 , we work in shifts, so the attendance of employees can vary a little bit. It could be useful to see in the morning - by colors for instance - which collegues one can expect that day.Thank you so much for receiving my question. I hope someone can help me out!Kind regards,Astrid

15 hours ago

janettmFollower

asked in Attendances & Absences

Issue with Travel Time Calculation in Personio

Hello,We are facing an issue with travel time calculation in Personio, and we would greatly appreciate your insights and suggestions:Currently, our sales team frequently travels, and we calculate travel time as paid work time until 7.5 hours, which aligns with our normal workday duration. However, due to flexible working hours, employees may work more than 7.5 hours, and any additional hours are added to their balance. The problem arises when an employee spends, for instance, 5 hours traveling and only works 4 hours on a particular day. In such cases, Personio marks the total duration as 9 hours, considering it as the length of the normal workday (7.5 hours) plus the additional travel time. However, we would like the travel day to be capped at 7.5 hours if the person has worked less or the same amount of time. Essentially, we don't want travel time to be counted as extra hours, but we also don't want it to reduce the total duration.Has anyone encountered a similar situation or found a

16 hours ago

mtthsGetting Started

asked in Attendances & Absences

Retrieve public holidays via API as absence?

Hi, I need to get the absence of one or all employees for a given month. As it seems, neither the time-offs nor the absence-period API provide public holidays as an absence. As the public holidays are defined per office, I would also have checked the office API, but there is none.Am I missing something or is this again a limitation of the apparently not so well thought through Personio API?

16 hours ago

VidaCommunicator

posted in Attendances & Absences

Getting the number of absence days through the API

Hi, this may not be tightly coupled with this exact topic but it is related to absences and data fetching, so I'll share the comment (please feel free to suggest the proper destination if there's a better place for this).Due to restrictions related to exports, we switched to using API for all non-standard data overviews. When it comes to absences, one of the issues we are facing is that while it's possible to fetch absences for a given time frame (e.g. from 1st of September to 30th of September), it's not possible to get exact number of days person was absent given the specified period. To be more precise, "Numbers of days in the Period" would return the total length of the absence and would not only the portion (number of days between the specified start date and end date).When does this create a problem? If absence is stretching across multiple months:example 1: someone started a vacation in August and ended it in September but number of days for the absence for a specified period wo

16 hours ago

ambblunt

asked in Attendances & Absences

Prorate absence entitlement feature no longer visible when creating a work schedule

Hi guys, I’ve created a new work schedule for a part-time employee working 4 days a week. I need their Annual Leave entitlement to be prorated. All the help articles give a screenshot saying you have to tick “no” like this one here But I don’t have this feature when I am creating the schedule (see screenshot attached). Please see screenshots attached. I hope someone can help me. Thanks, Alexander

3 days ago

Charlotte W.Personio Product Manager

published in Attendances & Absences

Help us better understand your absence approval processes!

Calling all those who approve absences on a weekly basis! We are looking to increase our understanding of your process and approach to approving absences, in order to ultimately make the product better for you.Sign up here for a 45-minute slot, and we look forward to hearing more about your experience! We are especially interested in talking to those that are team leads and regularly approve their employees’ absences, but happy to chat and learn from HR managers as well.

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6 days ago

ingmarrauchGetting Started

asked in Attendances & Absences

Imable to register attendance in App

Dear all, since two days it seems to be impossible to register my attendance in the App. Anyone knows why?

14 days ago

padmashreeGetting Started

asked in Attendances & Absences

Part Time - One public holiday missing for an employee

Hi,I have an employee who works part time 20 hours per week Mon-Fri. There is only one public holiday missing from his calendar. Even when I tried to re-assign the calendar but it still that one particular public holiday does not appear in his calendar! Any help, really appreciated.

14 days ago

Edda van der EndeCommunicator

asked in Attendances & Absences

Several teams for Employees - when will it be possible?

Hi, this idea (which is parked) is still very important: We have many employees who work in several teams. For vacation coordination purposes it would be important to have the possibility to add several Teams to Employees.If adding this possibility is not in your road map, how would Personio suggest we work around this matter?Edda

14 days ago

Ana PérezGetting Started

asked in Attendances & Absences

Duda sobre coste de Registro horario

Buenas, Me gustaría saber si el Registro de Jornada es un módulo en concreto y tiene un coste adicional. Gracias.

17 days ago

sabrina.refurbedFollower

asked in Attendances & Absences

individual public holidays

Hi!Public holidays are linked to the person’s office.We do have people in the same office where different public holidays apply. Is there a solution (or even a workaround) how we can allocate individual public holiday calendars to people in the same office?

19 days ago

wendytheunenGetting Started

asked in Attendances & Absences

Upload vacation entitlements 2024

Hi, I would like to upload the vacation entitlements for 2024, people would like to book vacation in 2024 and we need this for our planning. How can I do this?

27 days ago

SteffyHRGetting Started

asked in Attendances & Absences

Showing weekly days off in calendar

Hello allWe were wondering if there was a way for part-time employee’s weekly days off to show in the calendar? For example when someone has Fridays off (according to their work schedule) it would appear in grey, same as a weekend day. This would allow a better overview of who is working on which day of the week.On the same topic we were wondering if a weekly day off can be changed without having to modify their work schedule? For example if an employee has Fridays off on principle but exceptionally takes a Monday instead of a Friday off there is no way of seeing this in the calendar, or is there?Thank you in advance for your help!

27 days ago

Kasey ShenExplorer

asked in Attendances & Absences

Sick leave registration on Personio absence calendar

Hi, how to register a period of sick leave on Personio absence calendar but the doctor’s cert states 50% per day for two weeks?thanks, Kasey

28 days ago

bruchmDetective

asked in Attendances & Absences

Home Office

Hello, is there a way to mark home office days in your time sheets or elsewhere in Personio?We do not want people to have to request an absence type Home office but we do want to see when people are in the office or in the Home office.Hence when entering their daily times could we make it visible that an employee is working from home.And/or if they have fixed weekly home office days (ie. every Tuesday and Wednesday) can this be shown somehow to be visible for all other employees or at least the manager?Thanks Marc

28 days ago

sanbykasiaGetting Started

asked in Attendances & Absences

Paid Vacation - View and Request

Guten Tag,ich arbeite seit dem 1.6. bei meinem Arbeitgeber und seit 1.8. mit noch mehr Stunden - nun ist es so, dass ich weder meine Anzahl an RestUrlaubstagen in meinem Personiokonto sehe - noch kann ich selber bezahlten Urlaub nehmen.Ich kann noch nicht Mal den Button „Bezahlten Urlaub“ anklicken, da es den nicht gibt. Alle anderen Arten von Abwesenheiten sind vorhanden.Ich habe auch schon meinen Arbeitgeber gefragt, der weiß aber nicht wo der Fehler liegt. Kann mir bitte jemand helfen? 😩Good day,I have been working for my employer since 1.6. and since 1.8. with even more hours - now it is the case that I neither see my number of remaining holiday days in my Personio account - nor can I take paid holiday myself.I can't even click the "Paid leave" button because it doesn't exist. All other types of absences are there.I have already asked my employer, but he does not know where the error lies. Can someone please help me? 😩

1 month ago

INDGetting Started

asked in Attendances & Absences

Employee absence calendar

Dear Personio community,Could you please assist me in understanding why I am unable to view the employee absence calendar?The employee's absence is only visible for a few seconds before I receive an error message saying "Something went wrong. Please try again later." How can we fix it?

1 month ago

LindaBusy Bee

asked in Attendances & Absences

Delegating absence approval workflow during vacation etc.

HI there, I have seen the new option to delegate absence approvals which I am pleased to see. However, As far as I can see there is only the option to have the approver’s supervisor as the substitute for the approvals. In a small organisation such as ours, with flat hierarchy levels, this can quickly lead to our CEO receiving a whole bunch of approvals. It would be preferable to be able to select a colleague who can obtain the approval workflows, i.e. a workflow that is not vertical but horizontal (example: a team leader may ask another team-leader colleague to cover this during his/her vacation) rather than have C-level folks receive the approval requests. Anyone else think this is a good suggestion? Regards,Linda

1 month ago

ZejoExplorer

asked in Attendances & Absences

Absences API: updated_at and created_at timestamp values invalid

The TimeOff.attributes.created_at and TimeOff.attributes.updated_at values seem to be invalid. During tests they were shifted one hour in the future, when creating an event in the browser. The screenshot shows how the API returns the just created event with timestamps in the future.

1 month ago

PC ManagerFollower

asked in Attendances & Absences

overtime

Hello - how can an employee easily see how much overtime they can still convert into comp time for a particular calendar year? On the Overtime & Deficit Hours Widget they can see:Tracked - All overtime recorded within the month without deductions. Month balance - Overtime balance at the end of the month, once overtime has been both approved and compensated (vacation days, payouts, etc). Total balance - Overtime balance since time tracking began, once overtime has been approved.HOWEVER - our employees would like to see Total Balance for the calendar year (which for us aligns with the holiday year).Is this possible? At the moment our employees find it difficult to know how many hours of overtime they can still convert.thank you

1 month ago

GauravGetting Started

asked in Attendances & Absences

Need to replicate system report

I would like to as our lovely community if you know how to re-create system report called 'Absence rate' in the custom report section.

1 month ago

CarinaFollower

asked in Attendances & Absences

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