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Attendances & Absences

Sharing all your questions and discussions on Attendances & Absences as well as the Calendar.

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Katharina BuhrkeGetting Started

asked in Attendances & Absences

Change vacation policy based on working amount

Hey everyone, An employee changed their working pensum from 40% to 50% in August. Hence, I want to update the Vacation policy accordingly - from 40% to 50%. Unfortunately, The system only lets me chose the current period starting on January 2024 or the previous period starting in January 2025.How is it possible to select a specific date - e.g. August 1st 2024 - as the change date for the adjusted vacation policy? Thank you very much in advance! Best, Katharina

VolvicCommunicator

asked in Attendances & Absences

Unpaid Leave (not for recreation or unexcused absence)

Hi there, How are you accounting for unpaid leave in the Absence types. The current categories only account for two types of unpaid leave - either for unpaid vacation for recreational purposes or for unexcused absence in cases of no show/no call? Also how are you accounting for unpaid sick leave - the categories only account for unpaid sick leave due to a sick child or paid sick leave. Thanks

Daniel_StNewbie

asked in Attendances & Absences

Question about time recording for trust-based working hours

Dear Community, We have the problem that some of our employees work under trust-based working hours and therefore do not have to record any hours. However, I would still like to store a work schedule so that I know when the employees are generally on the premises. Unfortunately, I can't switch off time recording and have to enter at least one minute as time for each day. This ensures that the working time reports cumulatively run into the red. Is there a solution for this or how have you solved this problem? Many thanks in advance for your support and best regards from Munich Daniel

AgataGetting Started

asked in Attendances & Absences

Order of leave booking

We have two types of annual leave on the system: statutory and non-statutory. We separated them out, as each has different carry over rules. Statutory has to be used up first before an employee can start requesting non-statutory. However, people are having difficulties remembering this and we get people booking leave in the wrong order on a regular basis. Are there any settings that we could utilise in this scenario to only make the non-statutory leave available for booking after statutory has been used up?

posted in Attendances & Absences

Compensation days requested via personio (?)

Dear community, dear personio,First of all, we love personio!!❤️ However, as this platform can be used for sharing/voting for ideas to improve processes and efficiency: our staff usually starts/ finishes their business trips on weekends*, and we give compensation days back in return (half or full days). Right now, employees have to send an email to HR to request days back but it would be so much easier if staff could directly claim it via personio (e.g. with opportunity to upload their flight booking as proof). Is there anyone else who would benefit from such function integrated in personio?🙂Warm regards,Evelyn*Why weekends?: because in our case we mostly have long-distance flights (Africa) and employees use the weekdays fully on side to make the most out of the long trip.

asked in Attendances & Absences

Automatically filled in attendances

Is there are way to automate that the attendance hours for the employees for one entity are filled in automatically per working day from 09:00-17:00?

LuisHenriGetting Started

asked in Attendances & Absences

Wrong tracking time/attendance

Hello, For a few weeks now, my Time Tracking tab is not correctly showing the 40h/week I should work. Even though it seems to be correctly configured on the system.For some reason, it greys out the Friday, Saturday and Sunday. Even though it is set that I work 8h/day form Monday to Friday. And (maybe for that reason?) it shows me only X/32h of Time Tracked.On the screenshot below you can see in Red the Friday greyed out and the Time Tracked of 32h. And in green that it should’ve been 40h. I already asked to colleagues of mine and for them it shows normally. Even the HR view of my page is normal. So, for some reason, it only happens to me. I have already tried to clean my browser’s cache, but with no success.Please help me, as it is very annoying and disturbs my time tracking.

asked in Attendances & Absences

Public profile > Location: limited selection of locations only

Der Feiertagekalendar scheint sich aus der Einstellung 'Standort' im öffentlichen Profil zu ziehen. Leider gibt es hier nur eine begrenzte Anzahl von möglichen Optionen: Deutsche Bundesländer (Hamburg, Sachsen, Berlin, etc), Mallorca, Barcelona, Österreich und Remote.Das Problem ist, dass Spanien und Österreich je nach Bundesland/Provinz unterschiedliche Feiertage haben. Mallorca hat beispielsweise andere Feiertage als Madrid. Österreichische Bundesländer haben ebenfalls unterschiedliche Feiertagskalender. Aktuell ist die Auswahl hier zu ungenau für unsere Zwecke.Am besten wäre ein Auswahlmöglichkeit mit ISO Code. Beispielsweise ES-AN für Spanien Andalusien.Gibt es die Möglichkeit die Feiertagskalender unserer Mitarbeiter selber einzustellen?Alternativ können mehr Optionen bereitgestellt werden, welche alle Länder und Bundesländer/Provinzen der Welt und deren Feiertage abdecken bereitgestellt werden? The holiday calendar seems to be pulled from the 'Location' setting in the public prof

Kasey ShenExplorer

asked in Attendances & Absences

Public holiday appearance in absence calendar

Hi, as you can see from below screenshot, even when I choose no public holiday from the drop down list, there is still one calendar appears in employee’s calendar, how can I remove that? I checked in the office setting, there is one office type in there called remote, which has holiday type: ‘Norway public holidays (from company)’. I can not remove it even no employee is assigned to that office type.

LindaCommunicator

asked in Attendances & Absences

Hi all, I hope you are all well 😉!I have an employee who was historically assigned the wrong working hours model. I have tried to remove it from the employee profile as it is causing the full-time employee to show as a part-time employee.Unfortunately, I am unable to do this and would appreciate some help in getting this resolved. Many thanks!Regards,Linda

Jonas WeigtGetting Started

asked in Attendances & Absences

Remove Time Tracking in the left bar

Dear Team, all my employees see time tracking in the left bar. But we don´t work with confirmations and dont need this. The employees click on it and its empty, because nobody need to confirm some time. Can we remove it? Its very confusing that it is only for the confirmation.

janettmExplorer

asked in Attendances & Absences

Time tracking widget & project assign

Is there any planned update for the time tracking widget on the homepage?In the current (new) manual time tracking widget, there is no option to select a project. This causes a challenge for our HR data monitoring because we use the project function to differentiate between office and remote work (with remote work being tracked as one ‘project’). Without this option, our ability to accurately monitor remote work is compromised.Despite this limitation, having quick access to the time tracking widget on the homepage is essential, as it prevents the need for employees to navigate to the attendance calendar. Therefore, adding a project selection feature would enhance the usability of the current widget without sacrificing convenience.Even better, could a direct option be included in the time tracking widget for employees to select whether they are working from the office or remotely? This change would streamline the process and improve data accuracy.ote: Our employees work 40-80% remotely,

J.E.Explorer

posted in Attendances & Absences

Best practice in Personio for Sick Leave in the UK

Hi all,UK HR colleagues, can you please advise, how do you go about recording, managing and reporting on Company Sick Pay vs Statutory Sick Pay (paid and unpaid). And also how do you monitor long-term sick leave with the help of Personio?We only recently implemented Personio. Currently we have only one leave type which is UK Sick Leave. We couldn’t create an accrual policy because it’s a rolling 12-month policy which is not supported in Personio at the moment. So the set up is pretty basic. We’re now thinking whether we should create separate leave types for SSP etc, but that would rely on employees selecting the correct leave type...Thanks in advance!

SabbuSchreiberExplorer

posted in Attendances & Absences

Considering break rules for the whole working day

Hi, some questions related to the breaks.There’s the option to either restrict people from saving time entries if breaks are missing or don't comply with the break rules - or - to automatically add breaks if they are missing or don't comply with the break rules:Now, it can happen that an employee works a total of 10h a day and he takes a 1h break in between. Which for us is still compliant with the rules. However, if this break is let’s say after his first 7h of work instead of his first 6 (or less), they won’t be able to save their entry. Or, in the latter case, they will have an additional 30min deducted after 6h of work, resulting in a 1.5h break that day instead of just the 1h that they manually tracked.Is there a workaround for this? That the rules consider the whole working day?Thanks in advance,Sabrina

AgataGetting Started

asked in Attendances & Absences

How to stop the system requesting sick certs for historic leave

We have recently uploaded onto Personio staff sick leave records dating back four years. This is because our sick leave entitlement is over a four year rolling period. We have only been using Personio since March this year and previously we managed leave differently. We don’t want to have to upload old sick leave certs for the staff, but they have been getting notifications that multiple certificates are missing, and we are being inundated with questions about this. How can I stop the system from requesting sick certs for years prior?

vanilaGetting Started

asked in Attendances & Absences

E-Signatures during absences

So, I’ve got a question. When requesting a e-signature you get to choose who is signing the document even if you wrote @@CEO@@. What happens when for example the CEO is on vacation or on sick leave and they can’t sign the document? Does Personio recognise the CEO’s position and request the e-Signature from the person who is in charge during the absence of the CEO?Thank you in advance.

Lauren BallochGetting Started

asked in Attendances & Absences

Annual Leave requests for next year

Hi,I am new to using personio and an employee has said that when they are requesting leave for next year, it’s coming off this years allowance. How do we amend this so that the deduction isn’t taken off this years allowance? Many thanks, Lauren

HRJoyExplorer

asked in Attendances & Absences

Rolling 12 month absence totals

We have various types of absence that are limited to a certain number of days over a rolling 12 month period - for example, we offer five paid days off for ‘Time Off For Dependants’. Currently, it’s not possible to create a policy that creates this allowance, as the policies work on a set time period (ie calendar year), rather than working on a rolling basis.When Supervisors are receiving requests for these types of absences, they currently have to manually look in to the detail of how many hours/days the employees has already taken over the last 12 months before they can approve the absence - or, more likely, they just approve the absence without checking!Is this possible in the current system, or should this be added to the Ideation board?

Kasey ShenExplorer

asked in Attendances & Absences

Working schedule adjustment - overtime&deficit hours record

Hi,I changed one employee's working schedule from 100% to 80% per day on 6th August. He has access to his attendance sheet and tracks his working hours there every day. After adjusting his working schedule, I checked his overtime balance and found no items recorded for August, despite him tracking his working hours up until now. Could you please advise why this is happening and how to fix it?Regards,Kasey/ HR

meching123Getting Started

asked in Attendances & Absences

Overbooking one day with vacation and worktime

Hello thereI do encounter this behavior when using the Personio UI in my Browser. I will try to explain myself in a detailed manner: As I am a lazy person, I do fill out my Personio Attendence only once a month. Therefore I go to the Personio UI in my Webbrowser and got to attendence. Then I select the first day of the month to add my worktime and breaktime and press "Save". Now the first day has a proper entry and shows three dots on top of the container. Clicking on these 3 dots give two options: 1. Copy Hours 2. Delete Day. If I press on Copy Hours I can copy the first day of the month to the entire month without the need of typing my worktime manually everyday.Now this is what I have been doing for quite some time without running into any issues. But then one day I decided to take vacation after I already "autofilled" the month. So the day I wanted to take vacation on was already booked with worktime and my vacation time was also booked on the same day.Personio allows to take vacat

asked in Attendances & Absences

How do you set up different working locations / public holidays?

Hey thereWe are starting to employ global employees and want to select their country location to then populate public holidays for that location. Does anyone know how to do this within Personio?

CarinaFollower

asked in Attendances & Absences

View Absence type details

Hi, Currently everyone can see the absence type details from each colleague in the company. We want to change it that:only the team lead can see details (holiday balance, carry over etc.) on that for the own direct reports all colleagues see if someone is on holiday, but no further details. Can you support with this request?Thank youCarina

hkl112277Getting Started

asked in Attendances & Absences

Working Students Germany - Work Schedule Question

Hello,There is a related topic to our problem: We have the same problem with the working time for working students in their non-lecture periods (usually 2-3 months a year): normally they work 20 hours/week, during non-lecture periods 40 hours/week (working as a full-time). The suggestion in respective topic is perfect, in which HR manually changes the work schedule after 2 months of full-time schedule back to 20 hours/week. However, I wonder whether there is a workaround that can automatically switch their work schedule rather than switching it manually after their ending of non-lecture period.Looking forward to any reply soon =)

CloeGetting Started

asked in Attendances & Absences

Holiday entitlement

Hallo,mir ist aufgefallen, wenn die Mitarbeiter die Überstunden als Überstundenabbau nehmen, dass dieser 0,5 Tag (6 Stunden) z.B als extra Urlaubstag angezeigt wird und unter bei “Verfügbarer Kontostand“ angezeigt wird- obwohl dieser Überstundenabbau schon längt passierte. Ich habe jetzt nicht mehr ein Beispiel. Hoffe, jemand könnte mir da weiterhelfen. Danke!Hello,I have noticed that when employees take the overtime as overtime reduction, this 0.5 day (6 hours) is displayed as an extra day of holiday, for example, and is displayed under "Available account balance" - although this overtime reduction has already happened for a long time. I no longer have an example. I hope someone could help me. Thank you!

FairrFollower

asked in Attendances & Absences

Maternity leave and Maternity cover

Hi community, I would like to reflect in the org chart when a person is going on maternity leave and some one else cover the position. I would like both to be in the org chart, but I can’t see how. What everyone else does? or long sickness. They are still employees so they should be in the org chart, but all the reports should be changed to the new person. Thank you

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