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Answered

Vacation accrual after an employee has left the company

  • January 5, 2026
  • 6 replies
  • 111 views
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Explorer
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Dear Personio Community,

I’m facing a question regarding vacation accrual after an employee has left the company.

I checked the vacation balance for an employee, and until 22 December 2025 everything looks correct, the balance shows 13.5 days, which aligns with our calculations.

However, after 22 December 2025, Personio automatically grants new vacation days according to the time-off policy, even though the employee has already left the company and should no longer accrue any entitlement.

In this specific case, I manually adjusted the balance for this employee, but I would like to understand:

  • Why does Personio continue assigning new vacation entitlement after the end of employment?

  • Is there a setting related to end date, policy assignment, or entitlement period that we should review to prevent this from happening automatically?

  • What is the best practice to ensure no further accrual happens once an employee leaves?

Thank you very much for your support!

Best regards,
Nhi Cao

 

Best answer by SabbuSchreiber

It looks like this is tied to the temporary granting mode. I actually don’t use this setting for any absence so I’m not sure how this works out but if you look at the details of the 14 days on 22.12. it says “after temporary granting mode”.

I imagine with this setting this is granted to every employee each year for the first 6 months and that’s why it’s showing up for the leaving employee. 

That’s just my guess though. I would recommend looking into this particular setting details in the help center or reach out to Personio to better understand this one. 😊

6 replies

SabbuSchreiber
Helping Hand
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Hi ​@Nhi Cao,

What was the date the employee was offboarded? Also, was the profile terminated correctly and a last day has been added?

Sabbu

    N
    Explorer
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    • Nhi CaoExplorer
    • Author
    • Explorer
    • January 8, 2026

    Hi ​@Nhi Cao,

    What was the date the employee was offboarded? Also, was the profile terminated correctly and a last day has been added?

    Sabbu

    Dear Sabbu,

     

    Thank you very much for your time. Here is the status shown on Personio:

    Hope to hear from your solutions and advice to this case.

    Have a nice day!

    Best,

    Nhi

    SabbuSchreiber
    Helping Hand
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    Hi ​@Nhi Cao,

    Hmm, interesting. Can you share the settings details of the time off type?

    N
    Explorer
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    • Nhi CaoExplorer
    • Author
    • Explorer
    • January 8, 2026

    Hi ​@Nhi Cao,

    Hmm, interesting. Can you share the settings details of the time off type?

    Dear Sabbu,

    I have set him the Urlaub General time off policy with 27 days off annually: 

    N
    Explorer
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    • Nhi CaoExplorer
    • Author
    • Explorer
    • January 8, 2026

    Hi ​@Nhi Cao,

    Hmm, interesting. Can you share the settings details of the time off type?

    Dear Sabbu,

    I have set him the Urlaub General time off policy with 27 days off annually: 

     

     

    SabbuSchreiber
    Helping Hand
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    • SabbuSchreiberHelping Hand
    • Helping Hand
    • Answer
    • January 8, 2026

    It looks like this is tied to the temporary granting mode. I actually don’t use this setting for any absence so I’m not sure how this works out but if you look at the details of the 14 days on 22.12. it says “after temporary granting mode”.

    I imagine with this setting this is granted to every employee each year for the first 6 months and that’s why it’s showing up for the leaving employee. 

    That’s just my guess though. I would recommend looking into this particular setting details in the help center or reach out to Personio to better understand this one. 😊

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