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39
LP_Roman
Getting Started
LP_RomanGetting Started
 Learn & Share (Best Practices)
Time recording: No limitation on start/end times on the current day – how do you deal with this?

Hello everyone,We are currently facing a challenge with time tracking in Personio and would like to know how you handle this—and at the same time bring this issue to Personio's attention. Specifically, the issue is this:There is currently no way to limit the start and end times for ongoing daily time tracking. A limitation (e.g., “only recordable within the actual time of day”) can only be set retroactively – not for the current day. This means:Employees can adjust their current working hours as they wish. In our view, this opens the door to conscious or unconscious inaccuracies and makes time tracking less audit-proof.According to support, the only solution would be to switch completely to terminals. However, this is not practical for us, as many of our employees work from home or are on business trips – they would then have no way of recording their time. Our questions to you:Have you found a workaround for how to solve this issue organizationally or technically? Are there any proces

185
Moe
Community Admin
Naturally Mindful
Busy Bee
Naturally MindfulBusy Bee
 HR Strategy & Best Practices
Maintaining a balanced perspective in a world of war and conflict

Why wouldn’t we feel scared, anxious and distracted when we open up our screen each day, given the world we’re living in? By expecting your people to side-line core common truths in favour of weekly targets will have its consequences. Namely, deteriorating mental health, translating in diminishing ability to work collaboratively and with an availability to creative joint endeavour. Not to mention the fuelling of inevitable misunderstandings and conflict in the team. We like to believe we are separate from others, and that work operates independently from the bigger truths.For once, I’d like to reflect on how our external truths (Gaza, Ukraine, Trump, welfare reform, NHS crises) impact on how we work, how we relate to each other and our mental health. We try our best to draw a line between the messy mush we can feel inside as we start a new working day, because we are paid to perform, to meet targets and to excel in our roles. Or to appear to excel at least. At the same time, there’s be

7914
SabbuSchreiber
Communicator
Daniele
Community Admin
DanieleCommunity Admin
 Product Spotlight
Introduction to Analytics 2.0 - Webinar Recording + Questions & Answers

Dear Community,Take the opportunity to learn how to transform HR data into actionable insights and take your HR processes to the next level. In this post, you will find the recording, and below all questions that participants asked in the chat, including our answers. What you’ll learn about:   Step into Analytics 2.0Explore the new Analytics Dashboard and its key features, including metrics, reports, and access rights management.  Take Action on InsightsExplore practical tips to gather valuable metrics that fuel strategic success.Get InspiredSee a demo of top use cases and real-world applications.  Questions & Answers from the Live Chat:As of April 2025In the new Personio experience, when one creates a report with the new report builder, it cannot be shared with other people. Is this intended?Currently, it is not possible to share reports created with the new report builder. However, we will be rolling out that feature, hopefully within the next few weeks - so stay tuned! I would l

72
Daniele
Community Admin
Natalia N
Personio Employee
Natalia NProduct Launch Manager
 Product Spotlight
🎥 Recap & Recording: What’s New at Personio Q2'25

Dear Personio Community,Last week we held our "What's New" for Q2, recapping what we are releasing this quarter.A big thank you to all who were able to participate in our live event! We had so much to cover, we didn't get to as many questions in the Q&A section that we would have liked to. We'll try and cover a few here that we did not answer live.For those of you who were unable to attend - we've got you covered - check out the recording of the webinar here.  If you want to forward the updates from the quarter - feel free to pass along this link to our summary page to anyone you think would benefit from learning about our updates.  Our Q2 spotlight releases:New Onboarding experience - Personio's adaptable onboarding experience makes it easy for HR to set up personalised plans, helping every new hire feel supported, confident, and ready to make an impact. Performance & Development 2.0 - Personio helps HR go from Robotic Reviews to Real Growth with the new P&D. Performance i

2593
H
Explorer
A
Getting Started
Adriana RichterGetting Started
 Employee Roles & Approvals
monthly approval of overtime

 We require approval for monthly overtime due to flexitime within the month.Wir benötigen eine Genehmigung der Monatlichen Überstunden aufgrund Gleitzeit innerhalb des Monats 

41
Lucie B
Community Admin
Y
Getting Started
YHilalGetting Started
 Other Topics
Repeated Approval Notifications Despite Completed Actions

Dear Community,We are currently experiencing an issue where the same approval notifications are being received repeatedly, even though the requests have already been approved. These notifications continue to appear in both our Outlook inbox and the Personio inbox.For example, in the case of time tracking approvals, the request correctly appears as approved on the employee’s attendance page — yet the approval notification continues to be sent, sometimes up to 50 times within a single minute.Could this be a server-side issue, or is there anything we can do on our end to resolve it?Thank you in advance for your support, Yildiz

193
SabbuSchreiber
Communicator
H
Getting Started
HSK_000Getting Started
 Time Off & Attendance
Monthly accrual of holidays from hire date

Our company uses a custom holiday accrual policy that I’m not able to replicate in Personio. The key policy rules are:Employees accrue holiday on a monthly basis from hire date. Example: An employee hired on 1st February with 24 days per year will have accrued 2 days of holiday on the 1st of March There is no holiday year end-date where outstanding holidays are terminated, instead this is a rolling policy where the only limit is how many days you can accrue in total. This number is set to your annual allowance. Example: Employee with 24 holidays per year can accrue up to 24 days. If he has 24 accrued days and continues working without taking any paid leave, he will remain at 24 accrued holidays.Is there a way to reflect one or both of the above in Personio’s paid vacation policies? We could manage the max holidays manually if needed, it’s mainly the monthly accrual that we need reflected on the system. Many thanks

152
H
Getting Started
T
Getting Started
thouranGetting Started
 Talent Acquisition
setting up offer approval email chain...

Has anyone set up a way to make an offer approval chain once the offer is generated? e.g. the approvers are emailed and can review then accept / reject the offer details prior to it going to the candidate?

161
SabbuSchreiber
Communicator
E
Getting Started
EevaTGetting Started
 Employee Data & Documents
IBAN and BIC code as preset attributes – how to change for UK employees?

Hi everyone,We have employees located in both Germany and the UK, and we’ve noticed that IBAN and BIC are shown as preset attributes in Personio for entering bank details.However, in the UK, these terms are not commonly used—instead, employees expect to see account number and sort code. We're concerned this might be confusing for our UK employees, and we'd like to change the wording shown in the input fields.Unfortunately, it doesn't seem possible to customize or rename these preset attributes in Personio. What we’ve tried: Checked attribute settings but couldn’t find an option to rename or localize field names. Our question:Has anyone else faced this issue with UK-based employees?If so, how did you address this?We’d really appreciate any workarounds or strategies others have found effective.

101
SabbuSchreiber
Communicator
D
Getting Started
dukenukeGetting Started
 Recruiting
Personio CSS selector issue

Hello everyone, Just to clarify I don’t intend to modify any restricted selectors. My goal is simply to change the text color on Personio label to match the overall website design. Specifically, I’m trying to style this selector:.form-group labelUnfortunately, due to limitations with custom CSS, I’m unable to apply the changes, and I haven’t been able to get clear support from Personio. Does anyone know how I could work around this or apply the styling just for label? Thank you

151
R
Community Moderator
F
Getting Started
fvdkGetting Started
 Recruiting
Candidate Experience Survey

Hi everyone!We'd like to send a survey to every candidate after the recruitment process or after rejection.Is there a way to do it automatically through Personio?Thank you! :)

201
R
Community Moderator
D
Getting Started
Dani SGetting Started
 Recruiting
How to track candidates from LinkedIN, using job wrapping option

Dear allwe use job wrapping to get all our open positions visible on LinkedIn as well.Candidates who find our opening on LinkedIn are re-directed to our career page and can apply.I would like to see how many candidates “purely” apply via our career page, and how many find the position on LinkedIn and then apply. Is there a way to track it? Until now, all our tries have not worked.Thank you and kind regardsDaniela

30
D
Getting Started
F
Follower
fmasonFollower
 Employee Data & Documents
Salary increase letters

I am keen to use the electronic document function for our upcoming review process.  in order to get the new salary into the letters it needs to be in the system.I want people to find out what their new salary is from their manager in a conversation not by seeing it in the system !How do people manage this, do you lock people out of Personio, whilst it happens or do you lock them out of that view for the period...is there a better way to do it??

224
Moe
Community Admin
A
Explorer
AnnaCzarnikExplorer
 Employee Data & Documents
Transition from Internship (Ausbildung) to Full-Time Employee – Vacation & Data Handling

Hi,I have a question regarding one of our colleagues who is finishing their Ausbildung. According to our setup, they are entitled to 24 vacation days per year, and as of now, they still have 12 days remaining.We would now like to transition them to a full-time employee in Personio. My question is: Can Personio correctly calculate the vacation balance during and after the status change (taking into account remaining days from the internship period)? What is the recommended way to switch the profile from "intern/trainee" to "full-time employee"? Should I just update the existing data (e.g., position, status, contract), or is there a better approach? Will all development history remain visible after this change, or is there anything I should watch out for when doing the transition? Thanks in advance for your support!Anna

142
SabbuSchreiber
Communicator
SabbuSchreiber
Communicator
SabbuSchreiberCommunicator
 Reports
Custom Reports Sharing

Hi all,Question about the reports & analytics section. I’ve created a few custom reports as an admin and thought that the other admins would have access to them as well. Turns out, that they actually don’t and I have to share the reports individually with them. But even then, they only get viewing rights and can’t edit the reports.Is there any way admins can have direct access to all reports created? Or if not, I could share them with edit rights?

145
SabbuSchreiber
Communicator
Moe
Community Admin
MoeCommunity Admin
 Personio users & HR Pros in The Netherlands
How would you deal with this sudden change at work?

 Good morning, folks! You’ve still got some time to add your contribution to this month’s edition of People Puzzlers: 5 different community members have given their input across 6 comments 🤩 and we’d love to hear from more of you. If nothing else, it’ll teach me a thing or two about the work you do and what it’s taught you!We’re excited about building a community of practice here, where People professionals can, among other things, benefit from the collective knowledge of their peers. By contributing to knowledge-sharing initiatives such as the monthly People Puzzler, you can build this community with us while benefiting from the insights of your peers.Thank you all for being a part of what makes this community special! -Moe

100
Moe
Community Admin
U
Getting Started
User081525Getting Started
 Recruiting
Recruitment: Posting of job vacancies

Hello everyone,Unfortunately, posting jobs is not working for us. For example, when I try to enter my LinkedIn ID, I get the error message “Something went wrong.”I have already checked the usual sources of error (company information, location, etc.).Do you have any ideas what the problem might be?Thank you. Hallo zusammen,  bei uns funktioniert das Posting von Stellen leider nicht. Wenn ich z.B. die LinkedIn ID eingeben möchte, erhalte ich die Fehlermeldung “Es ist etwas schiefgelaufen” Die üblichen Fehlerquellen (Firmeninformationen, Standort, etc.) habe ich bereits geprüft.  Habt ihr noch Ideen woran es liegen kann?  Danke  

51
Lucie B
Community Admin
Moe
Community Admin
MoeCommunity Admin
 HR Strategy & Best Practices
People Puzzlers - July 2025

Good morning and happy Monday everyone! 😄Since our first edition of the new People Puzzlers series sparked quite the conversation, I thought I’d go ahead and hit you with another one. 👀This time, let’s take our focus to managing employee communications. In my conversations with our lovely community members, this stands out as a key challenge. This is particularly the case when a company is going through a period of change. In light of that, here’s this month’s People Puzzler! Contracts and CommunicationsA new labour law has been added to the statute books. This law requires that overtime pay be limited to 3 hours per week. The employees at your company average 10 hours of overtime per week. Because of this new law, employee contracts have to be changed so that this limit on overtime hours is made clear and strictly adhered to. So, how do you go about communicating this to employees? How would you combat resistance to this change in contracts? Specifically, the resistance you have to

10413
Moe
Community Admin
H
Explorer
HannahPorteous-ButlerExplorer
 HR Strategy & Best Practices
September Struggles - And Why People Managers Need to Act Now! 

Every working parent is already thinking about September - even before the summer holidays have even begun.That back-to-school prep starts way before term begins….They’re thinking about: Uniforms to buy (again) Shoes that don’t fit (again) School forms Wraparound care Drop offs & Pick Ups Emotional transitions The mental load is relentless. And for parents, it’s not just a few admin tasks -  it’s a full-on project management operation, layered on top of work.And yes, it will seep into work - how can it not? As a self-employed working parent I can flex, adjust, and plan around what’s coming. Most employees don’t have that luxury.  They’re working within systems that weren’t built for this kind of invisible load, let alone designed to support it. What does this mean for employers? Working parents are already carrying a heavy cognitive load that’s invisible, relentless, and largely unspoken. And while most don’t expect their employer to fix the juggle, the support you offer in moments

125
andra.enache
Busy Bee
V
Getting Started
Vincent HolthuizenGetting Started
 Recruiting
Can't send from an Custom mail adress

It doesn’t matter if I use Personio email service or Microsoft Integration.I don't get an email from de custom email adress, but from the “-lobs@m.personio.com” adress I already  deleted the custom mail adress and I switch from MS integration to Personio email service and reverse, but it doens’t help. The Custom email adresses are an user mailbox with an license.What can I do?

140
V
Getting Started
Ana_Cycle0
Getting Started
Ana_Cycle0Getting Started
 Reports
Reports in Personio

Hello everybody, We are struggling creating reports in Personio, does somebody have the right answer?  New hires (not from recruiting module): How to report new hires quarterly without the system aggregating data month by month? For example, we have one new joiner in January, two in February and 0 in March. March will show as 3 new joiners, because it accummulates from previous months.  Leavers: how is the turnover rate calculated in Personio and why is it represented as a - % Growth , as growth does not only depend on leavers. We can’t represent it quartlery as it is also accumulating data. Anybody an idea on how to properly report leavers data quartlery?  Thank you!Ana 

501
HRJoy
Communicator
Moe
Community Admin
MoeCommunity Admin
 Community News & Announcements
Unlock Your HR Influence: Join Our Online HR Summit!News

Hello, everyone! 😄 Are you passionate about making a real impact at work, but sometimes struggle to get your ideas across to decision-makers? You’re not alone—and that’s exactly why we’re bringing HR professionals together for a virtual summit designed just for you. 🗓️ When: August 14th, 2025, 10am GMT (11am CEST)💻 Where: ZoomThis isn’t your average webinar. You’ll be guided by a leading communication expert in an interactive 90-minute session packed with real-world case studies, collaborative challenges, and expert advice you can put to use immediately. Learn how to transform your intuition into persuasive, data-backed proposals that get noticed by leadership. And here’s something special: Every attendee has a chance to win an exclusive 1-to-1 communications coaching session—tailored to help you amplify your voice and boost your influence at work.Bring your questions, your curiosity, and your coffee. Let’s connect, learn, and grow together—because when HR professionals unite, real

202
HRJoy
Communicator
M
Getting Started
MarinaSGetting Started
 Integrations & Workflows
Workflows within Recruiting

Hi, Id like to set up workflows within the recruiting section like:when someone comments on an application, the recruiter is automatically notified new application came in is there anything like that yet? Within the workflow section, I cant create anything in regards to recruiting. Thanks for your help!

284
SabbuSchreiber
Communicator
andra.enache
Busy Bee
andra.enacheBusy Bee
 Learn & Share (Best Practices)
Newbie to Personio Document Templates

Hi all,I want to start implementing the Personio Document Templates and I was wondering if anyone has any useful templates that you could share! Many thanks 

315
SabbuSchreiber
Communicator
X
Follower
xuserFollower
 Integrations & Workflows
issue with Okta sso

Hi all, I’ve successfully set up SSO integration between Personio and Okta. However, when users request the Personio app via Okta, they’re redirected to the SSO login page and asked to select the login method manually, instead of being signed in directly. This issue started recently, right after our token credentials were renewed. We hadn’t faced it before. For clarification, please see the attached screenshot. Appreciate your support.CheersSam 

427
Steffi M.
Community Moderator
Terms & Conditions of the Personio Voyager Community