Skip to main content

- - All you need for a great start
Groups
Events
Academy

Welcome to our Community!

2,333 Topics
5,062 Replies
3,817 Members

Update your profile
Introduce yourself
Collect points by asking your question or helping others

Ask your question

🗞️ Topics you should not miss

💬 Share your knowledge and input

Latest Discussions

Help others
Recently active

Customizing Job Listings in Personio

Hi everyone,I'm looking for advice on customizing the job listings in Personio. Specifically, I would like to adjust the following elements:Job Category: How can I change the font size and color? Job Title: Is there a way to style the job title for better visibility? Job Description: How can I format the description to clearly indicate if a position is permanent, part-time, or full-time?Additionally, given that we don't have many job postings at the moment, I was wondering if it's possible to remove the search bar entirely since it seems redundant.Any guidance or tips would be greatly appreciated!Thank you!

LV_LolaGetting Started

Employee Data & Documents

Ask employees to complete and upload a document

We require all employees to complete a declaration of interest form annually. Currently this is done via Word / Excel but I would like to automate it on Personio. The process would ideally be something like this:All employees are notified that they need to complete their annual declaration of interests They are prompted to complete the key information fields (date, name of organisation, details of potential conflict) This information is then stored on their profile (either as an employee attribute or a document?) We can then run a report to see who has / hasn’t done itI know something similar can be done during onboarding in terms of asking employees to complete sections of their profile directly but I was wondering whether there was a workaround outside of onboarding?

Katharina BuhrkeFollower

Receive all emails in Personio with hr@companyname.com

Hey community, I want to receive all emails from candidates within Personio. Currently, the 1. automated email is sent out automatically, but from there, I receive all emails in my Gmail account instead of still in Personio. This is bad because I need all emails in the same place as the candidate and also my colleagues should be able to read all emails. I appreciate any hint how to solve this. Thanks in advance, Katharina

MPapasGetting Started

Employee Data & Documents

Instead of preferred name, the legal name is shown

Hi fellow users, A while ago we got introduced in the Preferred Name option as an attribute of the personal data. Although when I am in the profile of each employee, the Preferred name is shown, when I am searching for the in the search bar I see the Legal Name, and in a parenthesis the Preferred name. Did anyone manage to change this, and search only by Preferred name? Thanks in advance!

LHAGetting Started

Attendances & Absences

Attendance - restricting start or finish times

HI, is it possible to set a restriction on ‘cant start work before xx’ and ‘cant work after xx’ in attendances - or to set a flag/automation that alerts a Manager if someone clocks attendance before/after the permitted time? We have ‘permitted working hours’ of between 7am & 7pm’ but within that people work flexible hours, so we currently have attendance just set as ‘x hours per day’ depending on the persons contract (part time/full time/compressed hours) but we would like to be able to either prevent clockings in attendance outwith those hours or set it up so that any clockings outwith those hours would require manager approval

Performance & Development

Vencimiento de formaciones

Hola!Quería saber si es posible en personio poner fecha de caducidad de formaciones realizadas y que te avise cuando la formación está cerca de vencerse por si hay que actualizarlo.En caso de que no se pueda, ¿se os ocurre alguna manera de registrar que esa formación hay que renovarla?

darkocompagnoniNewbie

Integrations & Workflows

API - Cannot retrieve absence entitlement.

Hello, I am trying to get data relative to employee's absence entitlement (aka the days of paid holiday they can take each year). According to this post on the German Help Center, these data are available on the Custom Report API.On September 6th, I created a trial account to investigate the custom report structure. I created a custom report and included the entitlement column. As you can see from the JSON screenshot below, the absence_2829148:entilement (as well as balance) field/column appeared in the response.Yesterday I asked our Personio admin to generate a custom report, so that I could call it via the API. The entitlement column isn't showing at all: Screenshot taken on Sep 23, 2024Today, I tried creating another trial account to recreate what I did on September 6th. I don't see the entitlement column anymore. Has anything changed in the meantime? How can I find, and retrieve via API, the absence entitlement data for each employee? I see that these data are used in the UI (to sh

SerafinBusy Bee

Grupo Español de RR. HH.

Informe de absentismo

Buenas tardes, estoy mirando el apartado de informes y no veo que por defecto haya uno tan básico como que muestre el índice de absentismo ya sea anual o en un periodo concreto. ¿existe?,

Olga LysiakGetting Started

Integrations & Workflows

Choosing departments for Workflow Reminders

Hi!I want to set a workflow with the reminders and select as recipients specific departments/teams. However, I can only choose employee roles as groups.How can I change the setting to departments/teams? Or is choosing employee roles as groups the only possible option?Thank you!

Recruiting: Salutation

Hello,I would like to write the salutation according to first name, last name, or gender as follows:Very honored Mr. Müller, very honored Ms. Müller.For one of our applicants (Mr. V. T.), despite this formula:||Very honored Mr.|Very honored Ms.|Hello {{first_name}}|Hello {{first_name}}|| {{last_name}},it resulted in:“Hello V. T.,”but it should have been “Very honored Mr. T.,”Could you also provide me with an English version? Hallo,ich würde gern die Anrede je nach Vor- beziehungsweise Nachname beziehungswelsche Geschlecht so schreibenSehr geehrter Herr Müller, sehr geehrte Frau Müller.Bei einem Bewerber von uns (Herr V. T.) ist es trotz dieser Formel:||Sehr geehrter Herr|Sehr geehrte Frau|Hallo {{first_name}}|Hallo {{first_name}}|| {{last_name}}, so.“Hallo V. T.,”rauskommen soll aber “Sehr geehrter Herr T.,”Könnt ihr mir auch gleich eine englische Variante mit anbieten?

Customizing Job Listings in Personio

Hi everyone,I'm looking for advice on customizing the job listings in Personio. Specifically, I would like to adjust the following elements:Job Category: How can I change the font size and color? Job Title: Is there a way to style the job title for better visibility? Job Description: How can I format the description to clearly indicate if a position is permanent, part-time, or full-time?Additionally, given that we don't have many job postings at the moment, I was wondering if it's possible to remove the search bar entirely since it seems redundant.Any guidance or tips would be greatly appreciated!Thank you!

LV_LolaGetting Started

Employee Data & Documents

Ask employees to complete and upload a document

We require all employees to complete a declaration of interest form annually. Currently this is done via Word / Excel but I would like to automate it on Personio. The process would ideally be something like this:All employees are notified that they need to complete their annual declaration of interests They are prompted to complete the key information fields (date, name of organisation, details of potential conflict) This information is then stored on their profile (either as an employee attribute or a document?) We can then run a report to see who has / hasn’t done itI know something similar can be done during onboarding in terms of asking employees to complete sections of their profile directly but I was wondering whether there was a workaround outside of onboarding?

Katharina BuhrkeFollower

Receive all emails in Personio with hr@companyname.com

Hey community, I want to receive all emails from candidates within Personio. Currently, the 1. automated email is sent out automatically, but from there, I receive all emails in my Gmail account instead of still in Personio. This is bad because I need all emails in the same place as the candidate and also my colleagues should be able to read all emails. I appreciate any hint how to solve this. Thanks in advance, Katharina

MPapasGetting Started

Employee Data & Documents

Instead of preferred name, the legal name is shown

Hi fellow users, A while ago we got introduced in the Preferred Name option as an attribute of the personal data. Although when I am in the profile of each employee, the Preferred name is shown, when I am searching for the in the search bar I see the Legal Name, and in a parenthesis the Preferred name. Did anyone manage to change this, and search only by Preferred name? Thanks in advance!

Lucv3lExplorer

Personio users & HR Pros in The Netherlands

Utilizing Personio Conversations

Hey NL Personio community! I have been using Personio since april of this year and thought it would be nice to share some tips and tricks between NL users of Personio. Mainly on how to leverage conversations more. We’ve been using Personio conversations and integrated it with confluence which works well! But employees still don’t use it that much. How do you use Personio conversations and how do you promote it within your organisation? For other topics I am also very open to have a chat/coffee whatever to exchange ideas on how to utilize Personio more as a Dutch company or ofcourse another HR related topic we can exchange ideas about. Would love to hear from you! Luc

yasmin.panahiGetting Started

Employee Data & Documents

How can new hires upload their documents in Personio before their start?

Hello, Apologies if I missed this somewhere but the only relevant threads I could find on this topic were from 2 years ago. We, like many others, are looking to automate our onboarding process and eliminate the need to receive new hire information via e-mail, Excel sheet, etc. In short:How can we invite new hires to upload their information into Personio before their start (and the acquisition of their work e-mail address)? Please bear in mind that we have SSO enabled and, as far as I have seen, this eliminates the option to have new hires upload info prior to having their work e-mail. I'm hoping I'm wrong and that there’s a way around this so I look forward to your answers. Thanks in advance! Best, Yasmin

Birthday in App

Hi,is it possible to include Birthdays in the Calender of the Phone App?

LHAGetting Started

Attendances & Absences

Attendance - restricting start or finish times

HI, is it possible to set a restriction on ‘cant start work before xx’ and ‘cant work after xx’ in attendances - or to set a flag/automation that alerts a Manager if someone clocks attendance before/after the permitted time? We have ‘permitted working hours’ of between 7am & 7pm’ but within that people work flexible hours, so we currently have attendance just set as ‘x hours per day’ depending on the persons contract (part time/full time/compressed hours) but we would like to be able to either prevent clockings in attendance outwith those hours or set it up so that any clockings outwith those hours would require manager approval

JosiNewbie

Attendances & Absences

Select type Special leave

Hi Community,To the Absence type I created TOIL was recently a drop-down menu added but only for supervisors. We never had this before can anybody tell me how to deactivate this drop-down menu?

Performance & Development

Vencimiento de formaciones

Hola!Quería saber si es posible en personio poner fecha de caducidad de formaciones realizadas y que te avise cuando la formación está cerca de vencerse por si hay que actualizarlo.En caso de que no se pueda, ¿se os ocurre alguna manera de registrar que esa formación hay que renovarla?

🧠 Have you already heard of Personio's HR Knowledge Hub?

Events Calendar

Leaderboard

trophy

Now it's your chance to take over and be the user leaderboard champ of the week!

Show full leaderboard

trophy

Now it's your chance to take over and be the user leaderboard champ of the week!

Show full leaderboard

Badge winners

Weenahas earned the badge 5 Best Answers
Stevehas earned the badge Best Answer #15
Lucv3lhas earned the badge Topic #15
Thaliahas earned the badge Personio Essentials - Voyager Academy
Lievazhas earned the badge Comment #5

Show all badges

Powered by Gainsight

Terms & Conditions of the Personio Voyager Community

Join the Personio Voyager Community!

If you are a Personio customer please use the same email address for registration as in your Personio account. By doing so we can help you faster if we might need to check something in your account. Do you already have an account? > Login

! Your public username cannot contain any personal information such as email or other private information! You can't change your username after registration.

Public Username *

Work E-mail address *

Is your company already a Personio customer?

(Private)

Only you and moderators can see this information

*

yes no

If yes, please enter your Personio Login URL

(Private)

Only you and moderators can see this information

Name

(Private)

Only you and moderators can see this information

*

Surname

(Private)

Only you and moderators can see this information

*

Company

(Private)

Only you and moderators can see this information

*

City

(Private)

Only you and moderators can see this information

*

Country (Company) *

Job Title

(Private)

Only you and moderators can see this information

Main topics I'd like to chat about in the Community:

HR Strategy Labor Law Recruiting & Talent Aquisition Salaries & Payroll Attendance & Absences Employee Data & Documents Employee Roles & Approvals Leadership, Performance & Development Reporting Integrations & Workflows

Password *

I accept the Terms and Conditions and the Data privacy. We may inform you about our HR Management and Recruiting products and services via email or telephone. You can object to this at any time.

loginBox.register.email_repeat

Welcome to the Personio Voyager Community!

This is our service and networking community for all Personio users and HR Professionals. If you have not registered yet, please select "create an account"

Username or Email

Password

Remember me

Forgot password?

Enter your E-mail address. We'll send you an e-mail with instructions to reset your password.

Enter your e-mail address

Back to overview

Scanning file for viruses.

Sorry, we're still checking this file's contents to make sure it's safe to download. Please try again in a few minutes.

OK

This file cannot be downloaded

Sorry, our virus scanner detected that this file isn't safe to download.

OK