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dukenukeGetting Started

Hello everyone, Just to clarify I don’t intend to modify any restricted selectors. My goal is simply to change the text color on Personio label to match the overall website design. Specifically, I’m trying to style this selector:.form-group labelUnfortunately, due to limitations with custom CSS, I’m unable to apply the changes, and I haven’t been able to get clear support from Personio. Does anyone know how I could work around this or apply the styling just for label? Thank you

1 day ago

xuserGetting Started

Integrations & Workflows

issue with Okta sso

Hi all, I’ve successfully set up SSO integration between Personio and Okta. However, when users request the Personio app via Okta, they’re redirected to the SSO login page and asked to select the login method manually, instead of being signed in directly. This issue started recently, right after our token credentials were renewed. We hadn’t faced it before. For clarification, please see the attached screenshot. Appreciate your support.CheersSam

1 day ago

HRJoyCommunicator

Other Topics

Outlook diary reminders

Hi - we have employees missing training sessions that they have been booked on to via Personio’s Training section, because the Outlook invites that they are automatically sent for the sessions do not have any reminder on them. So nothing pops up to remind the employee of the call, and they merrily carry on working!I have checked with an employee who had this happen yesterday, and they have confirmed that they can’t even add a reminder once the invite has been accepted and added to their diaryDoes anyone know if there is a way around this from a setup/settings/admin perspective? It seems like quite a big flaw in an otherwise sensible Training system.

424

6 days ago

WilliamGetting Started

Integrations & Workflows

API functionality

Problem Description:Hello!I’m developing an integration between Personio and our system (via Make.com) and have encountered a few issues that cannot be resolved with the current API documentation. I’m hoping for your help or confirmation from the Personio team.The absence of certain predefined fields (such as "Salary Expectations," "Experience," "Current Employer," etc.) in API responses is an issue I’m encountering. I’m utilizing the /v2/recruiting/candidates/{id} and /v2/recruiting/applications endpoints to retrieve data about candidates and their applications. These fields are designated as standard within the system; however, they are not being returned in the API responses. No attachments (like CVs or any other docs sent by candidate, or added by manager) in API responses - I’m trying to retrieve document files related to candidate applications, but the attachments field is missing in the endpoint responses /v2/recruiting/candidates/{id} and /v2/recruiting/applications.I would app

523

6 days ago

niklas.pGetting Started

Employee Data & Documents

Best Practice for Creating Applicants with CV Upload from External Software via Zapier

Hi,I am looking for the smartest way to automatically create new applicants in Personio from external software (e.g. from a custom job portal) using Zapier. My goal is to upload their CV directly to their Personio profile.Currently, I receive the CV as a Base64-encoded string from the external software. I have tried decoding this to binary and passing it to Personio via the API (through Zapier), but I keep running into errors and the file does not upload successfully.Has anyone successfully implemented this workflow?What is the recommended method for converting and uploading files (such as CVs) to Personio via Zapier? Should the file be sent as a Base64 string, binary, or some other format? Are there any specific requirements or examples for the file object structure that Personio expects?Any advice, best practices, or code snippets would be greatly appreciated!

361

13 days ago

YHilalGetting Started

Employee Roles & Approvals

Workflow: Time tracking Approval

Dear Community,I’m experiencing issues with time tracking approvals since the process was moved to workflows. Unfortunately, the approval settings didn’t migrate automatically, so I had to create the workflow manually.I followed the setup exactly as described in this guide: 🔗 Set up attendance approvals in AutomationsHowever, the system is still showing violations for the team manager. I’ve double-checked the work schedule and the employee’s time entries — everything seems to comply with our internal policy.What’s also confusing is that when I click on the alerts, it doesn’t show me what kind of violations or issues they are. So I’m not sure what exactly needs to be fixed.Is there something I might be missing? Any help would be greatly appreciated!Best regards,Yildiz

843

15 days ago

Ana_Cycle0Getting Started

Reports

Reports in Personio

Hello everybody, We are struggling creating reports in Personio, does somebody have the right answer? New hires (not from recruiting module): How to report new hires quarterly without the system aggregating data month by month? For example, we have one new joiner in January, two in February and 0 in March. March will show as 3 new joiners, because it accummulates from previous months. Leavers: how is the turnover rate calculated in Personio and why is it represented as a - % Growth , as growth does not only depend on leavers. We can’t represent it quartlery as it is also accumulating data. Anybody an idea on how to properly report leavers data quartlery? Thank you!Ana

370

19 days ago

Nadia ChubarovaFollower

Salary & Payroll

Daily rates

Hi thereis there anyone here who have also daily rates for salary and / or allowances? - How do you work around a lack of such option in Personio? We offer daily rates for some consultants and daily meal allowances (the latter is mandatory in some countries).Thank you.Best,

310

26 days ago

FriederikeThiesBusy Bee

Employee Data & Documents

Personio Employee API: time and timezone

Hey, we are using the list employees API to get new joiners from the system in order to activate them in other tools. I read at some point that the change happens usually around 3-4 am in the morning and have scheduled my integration for that time. However I learned now, that the people are usually activated a day later (2nd day of the month) because no changes can be detected when I run the sync at 4am. My questions: at what time exactly are employees activated in Personio? and: is this time UTC? UTC+1 or UTC+2Looking forward to your reply!

746

1 month ago

SabbuSchreiberCommunicator

Reports

Overtime Report with Balance

Hi all, I’m having some struggles with the overtime reports. Is there a way to have a monthly report showing the overtime/deficit hours for the month AND the overtime balance at the end of the month?I can only do either or but not both together - or I’m just not seeing it. :-)Thanks in advance!

524

1 month ago

Naturally MindfulBusy Bee

HR Strategy & Best Practices

Maintaining a balanced perspective in a world of war and conflict

Why wouldn’t we feel scared, anxious and distracted when we open up our screen each day, given the world we’re living in? By expecting your people to side-line core common truths in favour of weekly targets will have its consequences. Namely, deteriorating mental health, translating in diminishing ability to work collaboratively and with an availability to creative joint endeavour. Not to mention the fuelling of inevitable misunderstandings and conflict in the team. We like to believe we are separate from others, and that work operates independently from the bigger truths.For once, I’d like to reflect on how our external truths (Gaza, Ukraine, Trump, welfare reform, NHS crises) impact on how we work, how we relate to each other and our mental health. We try our best to draw a line between the messy mush we can feel inside as we start a new working day, because we are paid to perform, to meet targets and to excel in our roles. Or to appear to excel at least. At the same time, there’s be

213

51 minutes ago

brittbosmaFollower

HR Strategy & Best Practices

Question about flexible public (bank) holidays

Dear Community,We’re currently exploring the possibility of offering employees the flexibility to swap a few public (bank) holidays throughout the year. Some public holidays are religious in nature, and some employees may prefer to take a day off for occasions such as Eid al-Fitr or Keti Koti instead of, for example, Pentecost. We already foresee a bit of an administrative hassle for this, so we are wondering if there are companies that have this benefit and can tell me how you approach this? Thanks in advance for your advice!

857

17 hours ago

MoeCommunity Admin

HR Strategy & Best Practices

People Puzzlers - July 2025

Good morning and happy Monday everyone! 😄Since our first edition of the new People Puzzlers series sparked quite the conversation, I thought I’d go ahead and hit you with another one. 👀This time, let’s take our focus to managing employee communications. In my conversations with our lovely community members, this stands out as a key challenge. This is particularly the case when a company is going through a period of change. In light of that, here’s this month’s People Puzzler! Contracts and CommunicationsA new labour law has been added to the statute books. This law requires that overtime pay be limited to 3 hours per week. The employees at your company average 10 hours of overtime per week. Because of this new law, employee contracts have to be changed so that this limit on overtime hours is made clear and strictly adhered to. So, how do you go about communicating this to employees? How would you combat resistance to this change in contracts? Specifically, the resistance you have to

455

19 hours ago

dukenukeGetting Started

Integrations & Workflows

Personio CSS selector issue

1 day ago

xuserGetting Started

Integrations & Workflows

issue with Okta sso

1 day ago

DelphineeGetting Started

Employee Data & Documents

Accessing Termination Information

Hello everyone,Is there an alternative way to access termination information in an employee’s profile, other than clicking the three dots in the Terminate Employment section at the top right corner or generating a report?Thank you for your support !

322

4 days ago

stef.fFollower

Employee Data & Documents

Changing working hours from specific date

Hello, We have working students who would like to work 40 hours during the semester break, after the semester break is over they would resume working 20 hours. How do I set this up in Personio? It looks like setting up the change from a certain date is now hidden behind a paywall. Is that correct? Is there a workaround? Thank you!

355

5 days ago

HRHappinessFollower

Integrations & Workflows

Training tool - invitations with default 'do not remind me'

Hi, When I send out invitations through the training module the calendar invites in outlook have the reminder defaulted to ‘do not remind me’, this can be amended within the invite once accepted, but it seems like an oversight. It has caused us issues with employees missing calls because they haven’t had the reminder from Outlook due to the default settings.Any chance this could be updated? I have submitted it as feedback, but wanted to see if this is already something that’s been flagged.Thanks,Lucy

366

5 days ago

MoeCommunity Admin

HR Strategy & Best Practices

London Lunch & Connect Recap + a chance for you to host our next one!

Happy Monday, everyone! ☀️I wanted to stop by and quickly recap a fantastic Lunch & Connect meetup in the Personio London office. Hosted by the wonderful @andra.enache, we were all treated to a conversation that was equal parts cathartic and refreshing. As a reminder, the theme of the discussion last week was on building resilience and how People professionals can build up their own reserves. In your professional lives, you’re all frequently tasked with helping other employees in this regard. However, it’s not often that HR pros get to thin about themselves and how they’re dealing with, well, everything!We had an absolute blast listening to each other’s stories and connecting. Thank you to @Blue, @Kim Stringer, and all of our other guests for making it a great day. We can’t wait to host another one of these gatherings in the Personio office! Speaking of which, are you interested in hosting your own Lunch & Connect meetup in our lovely Covent Garden office? Food and refresh

243

6 days ago

Lucie BCommunity Admin

Community News & Announcements

FutureLab Recap – How your contributions are shaping the future of Personio 📊FutureLab

Dear Voyagers,From April 7th to April 17th, we hosted our first-ever FutureLab Event, a collaborative initiative designed to bring our community closer to the heart of product development at Personio. Members of our community worked alongside our product teams to explore new ideas, test prototypes, and provide feedback that will directly shape the future of our product.This event represented an important step in our ongoing mission to put your insights and needs at the center of everything we build. Today, we’re excited to share some key outcomes and how your participation has made a measurable impact. Your Impact in NumbersHere are some highlights from the event:Community Commitment: Over 20 hours were dedicated by participants to prototype testing, discussions, and feedback-sharing. Contributions to Product Development: Participants rated their sense of contributing to Personio's product development at an impressive 4.56 out of 5. Excitement for the Future: The excitement for upcomin

432

6 days ago

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