Recruiting

Hi everyone!We'd like to send a survey to every candidate after the recruitment process or after rejection.Is there a way to do it automatically through Personio?Thank you! :)

Hi,I am looking for the smartest way to automatically create new applicants in Personio from external software (e.g. from a custom job portal) using Zapier. My goal is to upload their CV directly to their Personio profile.Currently, I receive the CV as a Base64-encoded string from the external software. I have tried decoding this to binary and passing it to Personio via the API (through Zapier), but I keep running into errors and the file does not upload successfully.Has anyone successfully implemented this workflow?What is the recommended method for converting and uploading files (such as CVs) to Personio via Zapier? Should the file be sent as a Base64 string, binary, or some other format? Are there any specific requirements or examples for the file object structure that Personio expects?Any advice, best practices, or code snippets would be greatly appreciated!

Our CEO has both Recruiting and Admin roles in Personio. Still he is not able to view any of the recruitment candidates’ details in Recruiting. When he clicks a candidate name, he gets an empty screen without any error messages. When other people in our company with the same Recruiting role click a candidate name, we can view the candidate details.  This looks like a bug. Is it, and how can it be fixed?  

Hi, just checking through here. We use the recruitment tool in Personio. Can the candidate see what I write in the ‘Evaluation’ or ‘Comments’ sections?” :)

Hello all, We are trying to add a few automation process in our recruiting process. And to do that I have came accross the Recruiting API of the Personio.So far I am lacking a few features that I would like to request and see if they can be incorporated in your milestonesRetrieving more information from the applications (tags, comments, evaluation, reason for rejection/withrdrawal) Being able to add tags or comments Adding Recruiting webhooks, for instance for cases that there is a new candidate application.These features we all necessary for our automation to work.

Hi Community,  I need some help: is there a way to add salary expectation from candidates on Personio in a field that is seen ONLY by admins? I’ve been trying to find it but could not figure out myself, and this would be really helpful to have. 

Hi, I cannot “create an application” as as the button does not exist any more. It has existed in the past. Does anyone know why or where it is? Thanks.

Hi,Is it possible to get notifications (via email) to recruitment team when a candidate moves to a new stage? This is just so that they would be up to date about what is going on in the recruitment.Edda

Hi folks 👋We are beginning to work with external recruiting partners for some of our open vacancies. How are you in the Personio community enabling this?  I’ve seen a few options - either create a profile on Personio for an external person to log into or have them use fake email addresses to upload via a tracking link.  Neither of which are appropriate as option A gives the external recruiter “all employee” access rights , and would then show on headcount (I hope I am incorrect) and option B is unprofessional at best.   Thanks so much 

Does anyone know how to view the number of job positions that have been open per month and per quarter in Personio, as well as how many have been filled during these periods?I want to have a data report with this spoecific data

Hi, Is any one experiencing problems with the Recruitment page? We just lost all the candidates in the pipeline of all the vacancies that are outstanding. Does anyone know if there is a bug?Cheers, Willemijn

Hi Community,For all the job positions, the data of applicants is deleted after 180 days however for speculative/spontaneous application I would like to retain the data for 1 year. Is there a possibility to do such changes? And how?

I frequently receive notification e-mails like “New Recruiting Comment”. Until a few weeks ago, clicking on the button “View in Personio” led me to the personio log-in page. After entering my credentials, I was directly taken to the respective applicant.Unfortunately, since a few weeks, when I click the link in the notification mail and after I enter my credentials, I only end up in the dashboard and have to search for the applicant manually.Is this a bug that will be fixed?

HiHaving a few problems with recruitment in last week, which haven’t had before. I don’t know if its connected, please could someone advise.My recruiting line managers cannot contact their candidates and reply to messages which is causing a problem and it’s urgent. I am getting message from Personio that I have to assign individual candidates to emails? which I haven’t had to before, and is very inefficient. Advertise the role on personio, and it’s not automatically going onto Linked in, which it usually has. How long does it take for the role to go onto Linked in?ThanksKim 

We are having a huge issue with completing Evaluation Forms. As we are typing, the system is very slow to update what we’ve typed. Then on occassion, as it auto saves, it moves the cursor back a few letters, causing us to continue typing but in the middle of a sentance we’ve just finished. Is anyone else having this issue with system lag?

Hi team,  Seems like this is happening again - my invite to candidates are not reaching the candidate’s inbox (or anyone that I add as cc in the message as well). No config has changed from our side, and this is really urgent.  Any idea of how we can fix it?

Greetings travelers,stay a while and listen,…So, since a few months also Microsoft goes all-in with their LLM called Copilot.In Copilot you can create so called Agents, which can be defined with specific tasks.I have in mind 2 Agents for now:CV parsing Agent Q&A AgentSo I would define this agent to do this: Reading the Job description, basically “hunting” for as much crossovers in the CV as possible // Hunting for red flags in the CV and autoreject them by flagging them in the rejection part and sending Teamplate x. an agent that knows pretty much all about out recruiting process and can answer quickly on how the status of ones application goes. I can imagine some commands that the applicant can type in and here we go.My question is now regarding the development on this; I can open an API already, but to what extend was personio itself already working on such agents or LLMs?Regards,NIck

I’m in the process of setting up the recruiting function. I’ve ‘previewed’ what the application form will look like to candidates and all the questions are in upper case, which makes them difficult to read. Is it possible to change them to sentence case? 

Hi Team, can I share job position with the external support (like headhunter or recruitment agency) if I want them to submit profiles directly to the system?Thanks!Regards,Lenka 

Would it be possible to create a workflow where managers can raise a request for a specific role/position? This workflow would need to follow an approval process before reaching the recruitment team to initiate the hiring process.Let me know your thoughts.

Hey. Is it just me or the new update is a bit confusing. I am unable to bulk reject candidates in the new update like we used to. There is no option to select multiple candidates, cant see any boxes against their name. In anyone can help. Thanks

All of a sudden the tracking links don't work anymore. This is a major issue for us, all ads are wasted when the links to apply do not work. It's not the settings since they were working, now they no longer work.  https://netpresenter.jobs.personio.de/job/305951#apply

Hi,I would like to add eligibility questions to the application form where candidates are automatically rejected if they give a certain answer (eg: Speaking Dutch, no = reject). I saw this question was asked a year ago in the community and Personio mentioned working on it, is this possible to add?Thanks!

Hi team, I can not find the functionality to upload new candidates to my jobs manually. Can someone please help me to solve it? I tried posted or also unposted jobs and still I can not find it anywhere. Thank you very much,Kind regards,Lenka 

Hi Team, We have an employee that is registered as Line Manager, but she always have issues accessing the candidates on our jobs. She is registered as Line manager and should see it all, but we always need to manually add her in each candidate profile as interviewer or line manager in order for her to see the candidates, and some times add and remove until it works.  The rest of the people in the company with same access has no problems accessing the candidates. Have any of you had this issue before and have any idea of what that could be? We already raised a ticket but no answer from Personio, so trying to get some help from this community here.