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Post all your questions and discussions about recruiting with Personio here.

280 Topics
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280 Topics

Edda van der EndeCommunicator

asked in Recruiting

Notification to recruitment team when candidate moves to new stage

Hi,Is it possible to get notifications (via email) to recruitment team when a candidate moves to a new stage? This is just so that they would be up to date about what is going on in the recruitment.Edda

LaisGetting Started

asked in Recruiting

Salary details -confidential

Hi Community, I need some help: is there a way to add salary expectation from candidates on Personio in a field that is seen ONLY by admins? I’ve been trying to find it but could not figure out myself, and this would be really helpful to have.

VolvicCommunicator

asked in Recruiting

External Recruiting Parnters

Hi folks 👋We are beginning to work with external recruiting partners for some of our open vacancies. How are you in the Personio community enabling this? I’ve seen a few options - either create a profile on Personio for an external person to log into or have them use fake email addresses to upload via a tracking link. Neither of which are appropriate as option A gives the external recruiter “all employee” access rights , and would then show on headcount (I hope I am incorrect) and option B is unprofessional at best. Thanks so much

Marije KuijpersGetting Started

asked in Recruiting

"Viewing Open and Filled Job Positions in Perononio by Month and Quarter"

Does anyone know how to view the number of job positions that have been open per month and per quarter in Personio, as well as how many have been filled during these periods?I want to have a data report with this spoecific data

Willemijn LeijsExplorer

asked in Recruiting

Recruiting page bug?

Hi, Is any one experiencing problems with the Recruitment page? We just lost all the candidates in the pipeline of all the vacancies that are outstanding. Does anyone know if there is a bug?Cheers, Willemijn

blootplazmaGetting Started

asked in Recruiting

Link in Notification does not take me to item

I frequently receive notification e-mails like “New Recruiting Comment”. Until a few weeks ago, clicking on the button “View in Personio” led me to the personio log-in page. After entering my credentials, I was directly taken to the respective applicant.Unfortunately, since a few weeks, when I click the link in the notification mail and after I enter my credentials, I only end up in the dashboard and have to search for the applicant manually.Is this a bug that will be fixed?

Kim StringerNewbie

asked in Recruiting

Recruitment applicant messaging problem and Linked in job post

HiHaving a few problems with recruitment in last week, which haven’t had before. I don’t know if its connected, please could someone advise.My recruiting line managers cannot contact their candidates and reply to messages which is causing a problem and it’s urgent. I am getting message from Personio that I have to assign individual candidates to emails? which I haven’t had to before, and is very inefficient. Advertise the role on personio, and it’s not automatically going onto Linked in, which it usually has. How long does it take for the role to go onto Linked in?ThanksKim

JamesMoranSSCGetting Started

posted in Recruiting

Completing Evaluation Forms

We are having a huge issue with completing Evaluation Forms. As we are typing, the system is very slow to update what we’ve typed. Then on occassion, as it auto saves, it moves the cursor back a few letters, causing us to continue typing but in the middle of a sentance we’ve just finished. Is anyone else having this issue with system lag?

LaisGetting Started

asked in Recruiting

Personio is failing to send emails to candidates

Hi team, Seems like this is happening again - my invite to candidates are not reaching the candidate’s inbox (or anyone that I add as cc in the message as well). No config has changed from our side, and this is really urgent. Any idea of how we can fix it?

NickExplorer

asked in Recruiting

Microsoft Copilot; Creating Agents to support CV parsing etc

Greetings travelers,stay a while and listen,…So, since a few months also Microsoft goes all-in with their LLM called Copilot.In Copilot you can create so called Agents, which can be defined with specific tasks.I have in mind 2 Agents for now:CV parsing Agent Q&A AgentSo I would define this agent to do this: Reading the Job description, basically “hunting” for as much crossovers in the CV as possible // Hunting for red flags in the CV and autoreject them by flagging them in the rejection part and sending Teamplate x. an agent that knows pretty much all about out recruiting process and can answer quickly on how the status of ones application goes. I can imagine some commands that the applicant can type in and here we go.My question is now regarding the development on this; I can open an API already, but to what extend was personio itself already working on such agents or LLMs?Regards,NIck

KerynGetting Started

asked in Recruiting

Change application form to sentence case

I’m in the process of setting up the recruiting function. I’ve ‘previewed’ what the application form will look like to candidates and all the questions are in upper case, which makes them difficult to read. Is it possible to change them to sentence case?

Lenka DzygovskaGetting Started

asked in Recruiting

JOB shares with the external agency supporting recruitment

Hi Team, can I share job position with the external support (like headhunter or recruitment agency) if I want them to submit profiles directly to the system?Thanks!Regards,Lenka

HR23Newbie

asked in Recruiting

How to setup Workflow for managers to raise a Role Requests and Approval Process

Would it be possible to create a workflow where managers can raise a request for a specific role/position? This workflow would need to follow an approval process before reaching the recruitment team to initiate the hiring process.Let me know your thoughts.

NoorBilalGetting Started

asked in Recruiting

Unable to reject candidates in bulk in recruiting tab

Hey. Is it just me or the new update is a bit confusing. I am unable to bulk reject candidates in the new update like we used to. There is no option to select multiple candidates, cant see any boxes against their name. In anyone can help. Thanks

Linda951Getting Started

asked in Recruiting

Tracking links suddenly don't work anymore

All of a sudden the tracking links don't work anymore. This is a major issue for us, all ads are wasted when the links to apply do not work. It's not the settings since they were working, now they no longer work. https://netpresenter.jobs.personio.de/job/305951#apply

developyourskillsFollower

asked in Recruiting

Eligibility questions application form

Hi,I would like to add eligibility questions to the application form where candidates are automatically rejected if they give a certain answer (eg: Speaking Dutch, no = reject). I saw this question was asked a year ago in the community and Personio mentioned working on it, is this possible to add?Thanks!

Lenka DzygovskaGetting Started

asked in Recruiting

Uploading new candidates manually to job

Hi team, I can not find the functionality to upload new candidates to my jobs manually. Can someone please help me to solve it? I tried posted or also unposted jobs and still I can not find it anywhere. Thank you very much,Kind regards,Lenka

LaisGetting Started

asked in Recruiting

Issues with access to Recruting Functionality

Hi Team, We have an employee that is registered as Line Manager, but she always have issues accessing the candidates on our jobs. She is registered as Line manager and should see it all, but we always need to manually add her in each candidate profile as interviewer or line manager in order for her to see the candidates, and some times add and remove until it works. The rest of the people in the company with same access has no problems accessing the candidates. Have any of you had this issue before and have any idea of what that could be? We already raised a ticket but no answer from Personio, so trying to get some help from this community here.

Olena HadzhylovaNewbie

asked in Recruiting

Personio Recruiting: same email in agency applications

Hello community!I’m reaching out to ask about your experience with applications from your recruitment partners via Personio.Our agencies are using tracking links to submit their candidates and we agreed they would use their own emails to receive application updates and to email them from Personio.We had a case when our recruiter used her same email for 2 applications, so the system made them linked and automatically duplicated name for the other candidates, though these were completely different profiles and different tracking links.I wonder if there’s any chance for agencies to use one email for their applications and avoid duplication or does it have to be a new email for each candidate?

R ZGetting Started

asked in Recruiting

Urgent: Video conferencing not available

Since last week we are unable to schedule interviews using video conferencing. We set up the integration with Microsoft Teams literally 4 weeks ago, and things have been working fine since then, but now suddenly we cannot schedule any video calls with Personio. I have followed the help articles and:(i) Connected Cronofy(ii) Made sure to ask my IT Director to set up MS Teams as described in the Personio help articles(iii) Made sure that I had full admin privileges on Personio(iv) Made sure that Microsoft Teams is connected, and that all employees calendars are synced I really hope someone is able to help out soon, as we are at a standstill with interviews. Best regards,Reza

developyourskillsFollower

asked in Recruiting

Custom application form

Hi, In our application form we've added the question ‘how did you find us’ as an attribute. Is it possible to add an open text or comment to the multiple choice answer options? Like ‘other: ...’? And how can I change the order of the multiple choice answers without deleting them and creating new answers (which will mess with the data collection)?Thank you!

LaurajGetting Started

asked in Recruiting

Applications tab

Hi, I’m experiencing a problem with the applications tab. When I go to Job → Applications it shows me the normal pipeline view: As soon as I click on a candidate to review their profile, the view changes to all applications (rejected and active) for all jobs:I then have to filter the job and go to the right stage to review another candidate. I now have to do this for each application. Is this a product update or a system bug and is there a workaround or way to fix this? Thanks!

AmandaMasukuFollower

asked in Recruiting

E-signature date placeholder

Hi, Is anyone able to help with the below? I’ve managed to add out contract as a template but I’m encoutering an issue when it comes it to the date placeholder for signature. When sending it out a contract we send it to the manager to sign before sending it to candidate to sign. the issue is when a manager signs and dates it (let’s say they date is 03/12/2024) and then the candidate signs, it still shows the original date that the manager signed it instead of updating it for whatever date the candidate signed it even if it’s days later?

Vincent MaurasGetting Started

asked in Recruiting

This message could not be sent

Hello dear community, For a few days now I have been having problems sending emails from Personio. Everything seems to work perfectly when I send an email to a candidate and I am told that the email will be sent. However, after a few minutes the email is not delivered and I see the following error message:This message could not be sent.reason: An unexpected error occurred while processing the e-mail. Please try again later or contact support if the problem persists. When this happens, I do not receive any notifications. As a result, candidates miss important emails and I do not know about it unless I check it myself. Has anyone faced this problem and has a solution? Thank you for your answers and have a nice day!😊

Daria MGetting Started

asked in Recruiting

Auto generated and autoreply emails that can be sent after the recruiting stage in Personio

Hi,We want to implement candidate experience survey and automatically send the email with the survey to candidates when they got rejected or withdrawn on advanced stages of recruitment process.At the moment there is no functionality of flexible setting up of auto-reply emails to candidates on any stages of the recruitment process.Are there plans to implement flexible setting of auto replies/emails, except the auto response on receiving application?

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