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Recruiting

Post all your questions and discussions about recruiting with Personio here.

  • 296 Topics
  • 657 Replies
296 Topics
J
Getting Started
JulianKlGetting Started
asked in Recruiting
Recruiting: Salutation

Hello,I would like to write the salutation according to first name, last name, or gender as follows:Very honored Mr. Müller, very honored Ms. Müller.For one of our applicants (Mr. V. T.), despite this formula:||Very honored Mr.|Very honored Ms.|Hello {{first_name}}|Hello {{first_name}}|| {{last_name}},it resulted in:“Hello V. T.,”but it should have been “Very honored Mr. T.,”Could you also provide me with an English version? Hallo,​​​​ich würde gern die Anrede je nach Vor- beziehungsweise Nachname beziehungswelsche Geschlecht so schreibenSehr geehrter Herr Müller, sehr geehrte Frau Müller.Bei einem Bewerber von uns (Herr V. T.) ist es trotz dieser Formel:||Sehr geehrter Herr|Sehr geehrte Frau|Hallo {{first_name}}|Hallo {{first_name}}|| {{last_name}}, so.“Hallo V. T.,”rauskommen soll aber “Sehr geehrter Herr T.,”Könnt ihr mir auch gleich eine englische Variante mit anbieten? 

661
Valentina S.
Personio Employee
M
Getting Started
mishantGetting Started
asked in Recruiting
Evaluation forms are not being saved

On 02.10, I initiated and completed most of four evaluations for candidates in the recruiting process. I then saved them as drafts to finish today.Unfortunately, the evaluations are now empty, and I receive the message "the saved draft could not be retrieved. Try reloading the page." Even after reloading multiple times, the evaluations are not retrievable. This is very frustrating and unreliable. I found a post from about 4 months ago with a similar issue, which was apparently a bug that was fixed.Has anyone experienced the same situation and managed to retrieve their notes/evaluations?Am 02.10. habe ich insgesamt vier Evaluationen für Kandidaten im Recruiting-Prozess gestartet und zu einem sehr großen Teil ausgefüllt. Anschließend habe ich diese zwischengespeichert, um diese heute abzuschließen. Leider sind die Evaluationen nun leer und ich erhalte die Meldung “der gespeicherte Entwurf konnte nicht abgerufen werden. Versuchen Sie, die Seite neu zu laden.”. Auch nach mehrfachem Neu-Lad

301
Valentina S.
Personio Employee
K
Follower
Katharina BuhrkeFollower
asked in Recruiting
LinkedIn does not update job application

Hey folks, I did a mistake and created a job application’s location as Onsite. This is how it appeared on LinkedIn then, all fine. Now I changed the location on Personio to Hybrid. But it is not reflected on LinkedIn, where On Site is not changed to Hybrid. I know that it is generally possible, because our other job descriptions on LinkedIn are hybrid/remote as well. the change must be reflected, because it affects the number of applicants tremendously. In that position, people want the ability to work in office and remotely. Should I just wait? Or disconnect and connect LinkedIn? There I am afraid that it affects all job offers we have online. I would appreciate any hint. Thank you, Katharina 

321
Weena
Personio Employee
U
Getting Started
Uxue BellidoGetting Started
asked in Recruiting
Auto Rejections - New feature in Recruiting

Good morning! I recently activated a new feature that I could see available in recruitment to do automated screenings.I created one filter in one position for a day and everyone from the hiring team started receiving emails minimum every hour about the Auto rejections. These emails are wrong as they sometimes refer to a position where this function is not activated. I have now deactivated the function in the position but we keep receiving emails. How come that we keep receiving emails about this even if there is no filter activated? Can we have this function and deactivate the email notifications? I tried to do this but I cannot see any option for this. Thank you!

911
Weena
Personio Employee
K
Follower
Kim StringerFollower
asked in Recruiting
Recruiting. Removing a job board 'workinstartups' unssigned messages.

Recruitment pain. My job ad is being posted on a “workinstartups’ job board, which then attracts candidates that apply all through one workinstartup email and it becomes an unassigned message. Clogging up unassigned messages and not useful. How do I remove workinstartups from the job board that the job ad goes to. I do not pay for it, and I cannot see it as one of the job boards on the platform. ThanksKim

221
Zulema T
Personio Employee
E
Getting Started
EmilyBGetting Started
asked in Recruiting
Filter candidates based on answers to application questions

I set up questions in the application that I would like to then filter by, in order to reject candidates quickly. (examples: whether or not they require sponsorship for visa, whether or not they speak the languages required, etc)Maybe I’m missing something but filtering the candidates based on answers to these questions doesn’t seem to be possible. So to reject candidates based on the questions I asked I have to look through each and every profile… for hundreds of applications.Anyone got any tips?Thanks in advance

1123
Steve
Personio Employee
A
Explorer
AnnaCzarnikExplorer
asked in Recruiting
Managing Communication for Two Entities in Personio

Hi everyone,I'm currently working in a role that supports two separate entities within our company. I understand that it's possible to create separate career pages and use different email addresses for each entity. However, I am wondering about managing communication during the hiring process, especially when it comes to onboarding.For example, if we hire a person for one of the entities, I want to ensure that all communications, such as onboarding emails, come from the email address dedicated to that specific entity. Is there a way to set this up in Personio so that communications are sent from the correct email address associated with each entity?Any insights or advice on how to manage this would be greatly appreciated!Thank you!

514
A
Explorer
A
Getting Started
andrei.avramGetting Started
asked in Recruiting
Automating Recruitment process

Hello Dear Community,I'm Andrei, developer for a company that has a Personio account, and I need help for one of my projects regarding the recruitment process.After an applicant applies through a form for a job that we posted, we need to automatically accept/reject the applicant based on some answers from that form.I've looked at Personio automations and Personio API documentation, but couldn't find anything that will help me achieve this.Any help will be much appreciated.Thank you!Kind regards,Andrei

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L
Explorer
S
Getting Started
sabrinaharaGetting Started
asked in Recruiting
Google Calendar invite settings for interviews

Hi there Personio community,Does anyone know how to change the settings of the Google Calendar invites sent for interviews? Every time we schedule an interview, the invite is automatically set as “private” and we want to make them “public”, as one cannot see when a colleague has an interview and with whom. Sometimes other colleagues or managers also want to join the invite but cannot do it because the invites are always automatically set to private. I tried changing it in the interview settings but there are no options. Furthermore, I asked Personio AI support, but it’s still unclear how to change it. 

522
Zulema T
Personio Employee
E
Getting Started
Edge5801Getting Started
asked in Recruiting
Combine duplicate applicant profiles

Hi, we initially received an applicant that put a “gmail.com” email address as their email. When we sent emails to them, the applicant receives it, but then the applicant responded with a “googlemail.com” address. Google resolves both to the same account/email but Personio creates separate profiles for them. Google emails are also case-insensitive, and ignores dots (.) https://support.google.com/mail/thread/125577450/gmail-and-googlemail?hl=enI think Personio should be able to automatically resolve this case, even if it takes adding special rules to handle it, given the number of users that uses gmail as their provider to apply.Every now and then we also receive duplicate profiles because Personio can’t resolve them to the same person. Is there a way to manually combine the two profiles?

461
Steve
Personio Employee
Edda van der Ende
Communicator
Edda van der EndeCommunicator
asked in Recruiting
Not able to publish a job posting

Hi, I tried to add a job posting, but received this message: What should I do?Also, I don’t know how I can reach the customer support through Personio anymore? The AI support doesn’t work. Edda

291
Sofia V.
Personio Employee
L
Getting Started
LisGetting Started
asked in Recruiting
Integrate room booking tool

Hi there,We have a room booking tool at our company that is integrated with Outlook, but not for everyone. Is it correct that I can only integrate a room booking tool if it is in Outlook? (Since it is possible to integrate Outlook into Personio.) Our booking tool is only accessible via URL. Thank you !!!

361
Steve
Personio Employee
H
Follower
HRtichokeFollower
posted in Recruiting
Blacklisted candidates

Is there a way in Personio, or another good workaround, to create a blacklist of candidates who the company or employees had a negative enough experience in the past with, to make sure they aren’t hired / considered in the future? We had a few cases of candidates being rude, disrespectful, misogynistic, blowing up when rejected, or other big red flags, and encountered a few times that they move forward to the first hiring stage because another recruiter didn’t know, and we want to limit this risk in the future. Any suggestions welcome!

1141
Steve
Personio Employee
J
Getting Started
joanna.gorzedowskaGetting Started
asked in Recruiting
Managing candidate's evaluation forms and comments across multiple positions

Hello,As we move candidates between different positions, we've noticed some confusion arising from the amount of information available. There are numerous comments and evaluation forms from previous roles that candidates were considered for, which can create a blurred perception for new interviewers.Is there a way to either mark which job a comment or evaluation form refers to, or to hide historical data from previous positions?Best regards,Joanna

251
Sofia V.
Personio Employee
R
Follower
RailroadResupplyFollower
posted in Recruiting
Searching through CVs

According to https://www.personio.com/hr-lexicon/recruitment-tools/, Personio allows you to “search large numbers of CVs in a few minutes or less”, but I am struggling to find this search feature.  We often need to be able to search through all CVs - eg you see a phrase in an applicant’s CV and think “I remember seeing something similar in another applicant’s CV the other week”.  Is there a way to do this?

1047
Steve
Personio Employee
A
Getting Started
A-Toha-LauGetting Started
asked in Recruiting
Personio Previous Job Postings not fully visible

Hi Community and Personio team, We are having problems visualizing the details of previous postings for a Position we’re hiring for.When we follow the steps of “Select the Promotion tab and Under My postings, you can click on a posting to see more details” the window is very small and we cannot see the information about previous postings from earlier in the year (you cannot scroll down in the window or maximize it).Not sure if this is a bug, or limited for as specific reason, but it poses an obstacle to get data to support some of our reportings, if you have any ideas of a solution to visualize all the previous postings without it being affected the the “Job Board Details” format, please let me know. 

121
Steve
Personio Employee
O
Getting Started
OliviaGetting Started
posted in Recruiting
Hiring request

Hi everyone, We would like to manage the job approval process in Personio. Unfortunately, right now this is still an email process. We would prefer a workflow in which the template for the hiring request is integrated and the hiring manager and HR can approve within Personio. The approved job would then be the basis for the job advertisement.How do you handle the job approval process in your company?Do you have a smart workaround for the hiring request that you can share? Many thanks,Olivia

442
Steve
Personio Employee
L
Getting Started
LaurajGetting Started
asked in Recruiting
Google meet link different for candidate and interviewer

Hi,A candidate received a different google meet link than the interviewer - how is that possible and how to avoid this in the future? It’s a very bad experience and waste of time on both sides.Thanks!

261
I
Personio Employee
L
Getting Started
LryanGetting Started
asked in Recruiting
Personio Career Page

Hi, I am new to Personio and have just set up our career page. I have published a job only for our employees (not externally). How do you set up a notification to let them know a job has been published?  Thanks 

441
I
Personio Employee
Fragen
Getting Started
FragenGetting Started
asked in Recruiting
Emphasise attribute in bold in job description?

 Liebe Community,  die Stellenbeschreibungen sind in Attribute aufgeteilt, mit denen man seine Stellenbeschreibung aufteilen kann nach Qualifikation etc.Schade finde ich, dass man die Attribute nicht bold setzen kann, damit sie mehr auffallen und sich von dem restlichen Text abheben. Oder ist dies evtl. doch möglich? Merci & GrüßeNico Dear Community,  The job descriptions are divided into attributes, which you can use to categorise your job description according to qualifications etc.I find it a pity that the attributes cannot be set in bold so that they stand out more and stand out from the rest of the text. Or is this possible after all? Merci & regardsNico

162
I
Personio Employee
E
Getting Started
EmilyGGetting Started
asked in Recruiting
Bulk rejecting candidates without duplicating to any who have already been notified.

Hello everyone.  I need to bulk reject some candidates however, on our hiring team, some people have rejected candidates with email and some without. I want to email those who haven’t received one but can’t figure out an efficient way of finding those who haven’t received a rejection email without flicking through all applications to check the email tab. Is there a way to sort candidates to help with this? TIA 😁 Emily

1593
I
Personio Employee
S
Getting Started
sdemipGetting Started
asked in Recruiting
What accesses does my profile needs to create Evaluations?

I need to know which kind of access my Personio account need to have in order to be able to create Sections in the Evaluation in Recruiting.

91
I
Personio Employee
I
Getting Started
insiyah27Getting Started
asked in Recruiting
How to disable recruiting requests emails?

Hi,How do I disable recruiting request emails that keep going out to the managers. I have already done the following but can’t seem to disable the emails:Disable emails from personal settings of each employee Disable emails from recruiting rolesEvery hiring manager is super annoyed by these emails, please help!!

461
I
Personio Employee
L
Getting Started
LabhaoiseGetting Started
asked in Recruiting
Recruitment section is acting strangely??

My recruitment section is acting odd. Roles with several many applications are showing as 0 Applications and the filters are not working at all. Is anyone else experiencing these issues on the recruitment side of Personio?  

111
I
Personio Employee
G
Getting Started
GekkoBlazeGetting Started
asked in Recruiting
Error while applying for a job

Hi, I’m facing this error message whenever I apply for a job position in a company that uses Personio. What is the reason for this error. Is it that you can only apply for a role only once. Sometimes these roles get posted again after few months or weeks,  

421
I
Personio Employee
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