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Recruiting

Post all your questions and discussions about recruiting with Personio here.

  • 289 Topics
  • 637 Replies
289 Topics
S
Getting Started
sabrinaharaGetting Started
asked in Recruiting
Google Calendar invite settings for interviews

Hi there Personio community,Does anyone know how to change the settings of the Google Calendar invites sent for interviews? Every time we schedule an interview, the invite is automatically set as “private” and we want to make them “public”, as one cannot see when a colleague has an interview and with whom. Sometimes other colleagues or managers also want to join the invite but cannot do it because the invites are always automatically set to private. I tried changing it in the interview settings but there are no options. Furthermore, I asked Personio AI support, but it’s still unclear how to change it. 

512
Zulema T
Personio Employee
E
Getting Started
Edge5801Getting Started
asked in Recruiting
Combine duplicate applicant profiles

Hi, we initially received an applicant that put a “gmail.com” email address as their email. When we sent emails to them, the applicant receives it, but then the applicant responded with a “googlemail.com” address. Google resolves both to the same account/email but Personio creates separate profiles for them. Google emails are also case-insensitive, and ignores dots (.) https://support.google.com/mail/thread/125577450/gmail-and-googlemail?hl=enI think Personio should be able to automatically resolve this case, even if it takes adding special rules to handle it, given the number of users that uses gmail as their provider to apply.Every now and then we also receive duplicate profiles because Personio can’t resolve them to the same person. Is there a way to manually combine the two profiles?

451
Steve
Personio Employee
Edda van der Ende
Communicator
Edda van der EndeCommunicator
asked in Recruiting
Not able to publish a job posting

Hi, I tried to add a job posting, but received this message: What should I do?Also, I don’t know how I can reach the customer support through Personio anymore? The AI support doesn’t work. Edda

271
Sofia V.
Personio Employee
L
Getting Started
LisGetting Started
asked in Recruiting
Integrate room booking tool

Hi there,We have a room booking tool at our company that is integrated with Outlook, but not for everyone. Is it correct that I can only integrate a room booking tool if it is in Outlook? (Since it is possible to integrate Outlook into Personio.) Our booking tool is only accessible via URL. Thank you !!!

341
Steve
Personio Employee
H
Follower
HRtichokeFollower
posted in Recruiting
Blacklisted candidates

Is there a way in Personio, or another good workaround, to create a blacklist of candidates who the company or employees had a negative enough experience in the past with, to make sure they aren’t hired / considered in the future? We had a few cases of candidates being rude, disrespectful, misogynistic, blowing up when rejected, or other big red flags, and encountered a few times that they move forward to the first hiring stage because another recruiter didn’t know, and we want to limit this risk in the future. Any suggestions welcome!

1081
Steve
Personio Employee
J
Getting Started
joanna.gorzedowskaGetting Started
asked in Recruiting
Managing candidate's evaluation forms and comments across multiple positions

Hello,As we move candidates between different positions, we've noticed some confusion arising from the amount of information available. There are numerous comments and evaluation forms from previous roles that candidates were considered for, which can create a blurred perception for new interviewers.Is there a way to either mark which job a comment or evaluation form refers to, or to hide historical data from previous positions?Best regards,Joanna

241
Sofia V.
Personio Employee
R
Follower
RailroadResupplyFollower
posted in Recruiting
Searching through CVs

According to https://www.personio.com/hr-lexicon/recruitment-tools/, Personio allows you to “search large numbers of CVs in a few minutes or less”, but I am struggling to find this search feature.  We often need to be able to search through all CVs - eg you see a phrase in an applicant’s CV and think “I remember seeing something similar in another applicant’s CV the other week”.  Is there a way to do this?

997
Steve
Personio Employee
A
Getting Started
A-Toha-LauGetting Started
asked in Recruiting
Personio Previous Job Postings not fully visible

Hi Community and Personio team, We are having problems visualizing the details of previous postings for a Position we’re hiring for.When we follow the steps of “Select the Promotion tab and Under My postings, you can click on a posting to see more details” the window is very small and we cannot see the information about previous postings from earlier in the year (you cannot scroll down in the window or maximize it).Not sure if this is a bug, or limited for as specific reason, but it poses an obstacle to get data to support some of our reportings, if you have any ideas of a solution to visualize all the previous postings without it being affected the the “Job Board Details” format, please let me know. 

121
Steve
Personio Employee
O
Getting Started
OliviaGetting Started
posted in Recruiting
Hiring request

Hi everyone, We would like to manage the job approval process in Personio. Unfortunately, right now this is still an email process. We would prefer a workflow in which the template for the hiring request is integrated and the hiring manager and HR can approve within Personio. The approved job would then be the basis for the job advertisement.How do you handle the job approval process in your company?Do you have a smart workaround for the hiring request that you can share? Many thanks,Olivia

412
Steve
Personio Employee
L
Getting Started
LaurajGetting Started
asked in Recruiting
Google meet link different for candidate and interviewer

Hi,A candidate received a different google meet link than the interviewer - how is that possible and how to avoid this in the future? It’s a very bad experience and waste of time on both sides.Thanks!

261
I
Personio Employee
L
Getting Started
LryanGetting Started
asked in Recruiting
Personio Career Page

Hi, I am new to Personio and have just set up our career page. I have published a job only for our employees (not externally). How do you set up a notification to let them know a job has been published?  Thanks 

431
I
Personio Employee
Fragen
Getting Started
FragenGetting Started
asked in Recruiting
Emphasise attribute in bold in job description?

 Liebe Community,  die Stellenbeschreibungen sind in Attribute aufgeteilt, mit denen man seine Stellenbeschreibung aufteilen kann nach Qualifikation etc.Schade finde ich, dass man die Attribute nicht bold setzen kann, damit sie mehr auffallen und sich von dem restlichen Text abheben. Oder ist dies evtl. doch möglich? Merci & GrüßeNico Dear Community,  The job descriptions are divided into attributes, which you can use to categorise your job description according to qualifications etc.I find it a pity that the attributes cannot be set in bold so that they stand out more and stand out from the rest of the text. Or is this possible after all? Merci & regardsNico

142
I
Personio Employee
E
Getting Started
EmilyGGetting Started
asked in Recruiting
Bulk rejecting candidates without duplicating to any who have already been notified.

Hello everyone.  I need to bulk reject some candidates however, on our hiring team, some people have rejected candidates with email and some without. I want to email those who haven’t received one but can’t figure out an efficient way of finding those who haven’t received a rejection email without flicking through all applications to check the email tab. Is there a way to sort candidates to help with this? TIA 😁 Emily

1533
I
Personio Employee
S
Getting Started
sdemipGetting Started
asked in Recruiting
What accesses does my profile needs to create Evaluations?

I need to know which kind of access my Personio account need to have in order to be able to create Sections in the Evaluation in Recruiting.

81
I
Personio Employee
I
Getting Started
insiyah27Getting Started
asked in Recruiting
How to disable recruiting requests emails?

Hi,How do I disable recruiting request emails that keep going out to the managers. I have already done the following but can’t seem to disable the emails:Disable emails from personal settings of each employee Disable emails from recruiting rolesEvery hiring manager is super annoyed by these emails, please help!!

441
I
Personio Employee
L
Getting Started
LabhaoiseGetting Started
asked in Recruiting
Recruitment section is acting strangely??

My recruitment section is acting odd. Roles with several many applications are showing as 0 Applications and the filters are not working at all. Is anyone else experiencing these issues on the recruitment side of Personio?  

101
I
Personio Employee
G
Getting Started
GekkoBlazeGetting Started
asked in Recruiting
Error while applying for a job

Hi, I’m facing this error message whenever I apply for a job position in a company that uses Personio. What is the reason for this error. Is it that you can only apply for a role only once. Sometimes these roles get posted again after few months or weeks,  

411
I
Personio Employee
A
Follower
analog-hadesFollower
asked in Recruiting
Remove outdated tasks in the inbox

Hi everyone,I as a supervisor have some (12 to be more specific) open tasks for filling evaluation forms from previous recruiting. I cannot fill the forms anymore but the tasks still fill up the inbox.Any idea how to get rid of them?

999
A
Follower
LegoMD
Communicator
LegoMDCommunicator
asked in Recruiting
Candidate email // Corporate email

Dear Community ,we faced the following issue when moving someone from candidate status to employee status (hiring). If we keep the email address of the candidate, it will appear as email (at us the unique ID) =company email and not private email, which we do not want (because it generates a request automatically to create an account in our travel tool). As solution before changing to employee status, we changed the candidate email to company email - but as a result, the recruiter could not communicate with the candidate via Personio (via candidate email address ). The company email address is valid as of the first working day...What could be the solution for our issue?Thanks all for your response, help! bests, LegoMD

412
LegoMD
Communicator
K
Getting Started
Kim H.Getting Started
asked in Recruiting
Group interview with the applicants

Wir würden gerne mehrere Bewerber gleichzeitig zu Gruppen-Interviews einladen. Leider wissen wir nicht, wie man bei der Terminierung über Personio mehrere Bewerber zu ein und demselben Termin einladen kann, da wir gerne die Funktion der automatisierten Terminbuchung nutzen würden (bei der Vergabe von Slots über den Link zur Interviewplanung kann kein Termin zwei Mal gebucht werden und wenn man einen Termin über die Buchung eines Zeitfensters einlädt, kann man in diesem Zeitraum ebenfalls keinen weiteren Bewerber mehr einladen). Gibt es hier eine Lösung für?We would like to invite several applicants to group interviews at the same time. Unfortunately, we do not know how to invite several applicants to the same appointment when scheduling via Personio, as we would like to use the automated appointment booking function (when assigning slots via the interview scheduling link, no appointment can be booked twice and if you invite an appointment by booking a time slot, you cannot invite anoth

261
I
Personio Employee
K
Getting Started
Kim H.Getting Started
asked in Recruiting
Group interview with the applicants

Hi Community :) I would like to invite several applicants to group interviews. Unfortunately, I do not know how to invite several applicants to the same appointment when scheduling via Personio, as I would like to use the automated appointment booking function (when assigning slots via the interview scheduling link, no appointment can be booked twice. If you invite an appointment by booking a time slot, you cannot invite another applicant during this period either). Is there a solution for this?Thanks for the help!

181
I
Personio Employee
F
Getting Started
FidanGetting Started
asked in Recruiting
Help Needed: Auto-Reply Not Working for One Role's Applications

Hi, The auto-reply for our incoming applications has stopped working for one specific role. For other roles, the auto-replies are still being sent out automatically as they should when a new application arrives.Does anyone know how to fix this?Thanks in advance!

341
I
Personio Employee
L
Getting Started
LaurajGetting Started
asked in Recruiting
Sender's name as placeholder for email templates

Hi, Is there an option to add the placeholder for sender’s name in recruiting email templates? At the moment the name of the sender always has to be added manually. Thanks!  

431
I
Personio Employee
N
Explorer
naima_alcantaraExplorer
asked in Recruiting
Posting a job

Hello team,We have created a new position within the company, but unfortunately, we are unable to find the job posting on any of the platforms.Do you know the reason?  Thank you in advance

233
I
Personio Employee
L
Getting Started
lonna2009Getting Started
asked in Recruiting
Saved Evaluations disappear

All the time when I save my evaluation drafts they disappear if I for example go to work from office. I do not submit them,  but i save them as a graft, and then they are just gone. Why is this happening? Please help to prevent this. 

993
I
Personio Employee
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