Recruiting

Hi everyone, We would like to manage the job approval process in Personio. Unfortunately, right now this is still an email process. We would prefer a workflow in which the template for the hiring request is integrated and the hiring manager and HR can approve within Personio. The approved job would then be the basis for the job advertisement.How do you handle the job approval process in your company?Do you have a smart workaround for the hiring request that you can share? Many thanks,Olivia

Hi,A candidate received a different google meet link than the interviewer - how is that possible and how to avoid this in the future? It’s a very bad experience and waste of time on both sides.Thanks!

Hi, I am new to Personio and have just set up our career page. I have published a job only for our employees (not externally). How do you set up a notification to let them know a job has been published?  Thanks 

 Liebe Community,  die Stellenbeschreibungen sind in Attribute aufgeteilt, mit denen man seine Stellenbeschreibung aufteilen kann nach Qualifikation etc.Schade finde ich, dass man die Attribute nicht bold setzen kann, damit sie mehr auffallen und sich von dem restlichen Text abheben. Oder ist dies evtl. doch möglich? Merci & GrüßeNico Dear Community,  The job descriptions are divided into attributes, which you can use to categorise your job description according to qualifications etc.I find it a pity that the attributes cannot be set in bold so that they stand out more and stand out from the rest of the text. Or is this possible after all? Merci & regardsNico

Hello everyone.  I need to bulk reject some candidates however, on our hiring team, some people have rejected candidates with email and some without. I want to email those who haven’t received one but can’t figure out an efficient way of finding those who haven’t received a rejection email without flicking through all applications to check the email tab. Is there a way to sort candidates to help with this? TIA 😁 Emily

I need to know which kind of access my Personio account need to have in order to be able to create Sections in the Evaluation in Recruiting.

Hi,How do I disable recruiting request emails that keep going out to the managers. I have already done the following but can’t seem to disable the emails:Disable emails from personal settings of each employee Disable emails from recruiting rolesEvery hiring manager is super annoyed by these emails, please help!!

My recruitment section is acting odd. Roles with several many applications are showing as 0 Applications and the filters are not working at all. Is anyone else experiencing these issues on the recruitment side of Personio?  

Hi, I’m facing this error message whenever I apply for a job position in a company that uses Personio. What is the reason for this error. Is it that you can only apply for a role only once. Sometimes these roles get posted again after few months or weeks,  

Hi everyone,I as a supervisor have some (12 to be more specific) open tasks for filling evaluation forms from previous recruiting. I cannot fill the forms anymore but the tasks still fill up the inbox.Any idea how to get rid of them?

Dear Community ,we faced the following issue when moving someone from candidate status to employee status (hiring). If we keep the email address of the candidate, it will appear as email (at us the unique ID) =company email and not private email, which we do not want (because it generates a request automatically to create an account in our travel tool). As solution before changing to employee status, we changed the candidate email to company email - but as a result, the recruiter could not communicate with the candidate via Personio (via candidate email address ). The company email address is valid as of the first working day...What could be the solution for our issue?Thanks all for your response, help! bests, LegoMD

Wir würden gerne mehrere Bewerber gleichzeitig zu Gruppen-Interviews einladen. Leider wissen wir nicht, wie man bei der Terminierung über Personio mehrere Bewerber zu ein und demselben Termin einladen kann, da wir gerne die Funktion der automatisierten Terminbuchung nutzen würden (bei der Vergabe von Slots über den Link zur Interviewplanung kann kein Termin zwei Mal gebucht werden und wenn man einen Termin über die Buchung eines Zeitfensters einlädt, kann man in diesem Zeitraum ebenfalls keinen weiteren Bewerber mehr einladen). Gibt es hier eine Lösung für?We would like to invite several applicants to group interviews at the same time. Unfortunately, we do not know how to invite several applicants to the same appointment when scheduling via Personio, as we would like to use the automated appointment booking function (when assigning slots via the interview scheduling link, no appointment can be booked twice and if you invite an appointment by

Hi Community :) I would like to invite several applicants to group interviews. Unfortunately, I do not know how to invite several applicants to the same appointment when scheduling via Personio, as I would like to use the automated appointment booking function (when assigning slots via the interview scheduling link, no appointment can be booked twice. If you invite an appointment by booking a time slot, you cannot invite another applicant during this period either). Is there a solution for this?Thanks for the help!

Hi, The auto-reply for our incoming applications has stopped working for one specific role. For other roles, the auto-replies are still being sent out automatically as they should when a new application arrives.Does anyone know how to fix this?Thanks in advance!

Hi, Is there an option to add the placeholder for sender’s name in recruiting email templates? At the moment the name of the sender always has to be added manually. Thanks!  

Hello team,We have created a new position within the company, but unfortunately, we are unable to find the job posting on any of the platforms.Do you know the reason?  Thank you in advance

All the time when I save my evaluation drafts they disappear if I for example go to work from office. I do not submit them,  but i save them as a graft, and then they are just gone. Why is this happening? Please help to prevent this. 

Hi, We’re trying to get a better understanding of our offer acceptance/rejections and unfortunately in the csv export it doesn’t show “offer” as a final stage, only the last stage a candidate was in before making an offer. Is there anyway to get the data on candidates who have reached the offer stage in the process? Thanks!

In The Netherlands most job vacancies have a closing date. After this date you cannot apply anymore and the selection process will start. I can only choose to unpublish or archive. It would be nice to be able to add a closing date to (also visible for applicants) and be able to process this way in Personio.

Hello,I’ve noticed that occasionally on LinkedIn it will say who the recruiter is for the role. Since we have LinkedIn already integrated into Personio (and the hiring team in Personio is already added), I am wondering how (assuming its possible) to have this information automatically be included in the LinkedIn posting. Any answers or help would be greatly appreciated :)  

Hey I just wanted to ask if personio pre-screens and auto rejects the candidates, for instance our main criteria for one position is 5 years of experience so Personio can just pre screen and send rejection to candidates who don’t meet this experience criteria. Looking forward to hear!! 

Hello,I am a pretty new Personio user, so can not figure out how to change the Settings in the Recruiting Messages section.When a Message to the candidate is sent through Personio and the candidate replies, the reply does not appear under the candidates profile/application and it is not under Unassigned Messages. Only the recruiting team members who get emails sent to the “Custom email address” defined in Personio “Recruiting email settings” forwarded to their regular mailbox can see the candidate replies. Under the candidate’s profile in Personio, the conversation looks one sided.What setting need to be fixed, so that the whole conversation/messages would appear under each candidate’s profile in ”Messages” section?

I am reaching out to inquire about the functionality of our your system regarding interview forms setup for our hiring managers.As part of our hiring process, we conduct two interviews before making a hiring decision. To ensure consistency and objectivity in our assessments, I have created two distinct interview forms: one for the first interview and another for the second interview.My query pertains to the possibility of "presetting" these interview forms/questions within the system. By this, I mean establishing a predetermined “interview question-template” for each interview stage, which can be automatically dispatched to the respective hiring manager upon scheduling an interview. This would enable us to maintain a standardized and streamlined approach to our interviewing process.Could you please advise if such functionality exists within system? I am not referring to the “recruiting-evaluation forms’ that

Hi everyone! How can I edit the calendar invite that interviewers receive? I’ve only seen how to configure if interviewers should receive a calendar invite via email, but not configure the email that they receive.

Hello :)We have a setup where a custom Email is used for recruiting and it worked fine for some time, but since about a week ago it doesn’t anymore. Looking through the error message it states that the SMTP Authentication is not working. I’ve checked the help article for this an have gone through every step to make sure all the requirements are fulfilled.Things I’ve done include:-Turning off 2FA-Setting a new password for the user-Setting up an App password for authentication-Making sure that SMTP Auth is activated in M365 for this account-Checked all SMTP settings in PersonioUnfortunately every test fails and comes back with the same error message:Failed to authenticate on SMTP server with username "jobs@contoso.com" using the following authenticators: "LOGIN", "XOAUTH2". Authenticator "LOGIN" returned "Expected response code "235" but got code "535", with message "535 5.7.139 Authentication unsuccessful, user