Time Off & Attendance

I’ve run into a problem with the time-off configuration.Ideally, we need it to work so that the “valid on” period is Monday–Sunday, excluding public holidays.In Estonia, employees are entitled to 28 days of paid vacation. These are calendar days, so weekends are counted as well — meaning it’s not 28 working days.To use the time-off module effectively, we need a solution that automatically accounts for this. While we could exclude holidays manually, that would defeat the purpose. We’d like the system to handle this automatically, without requiring manual edits.

Hi Folks,I’m sure many UK users are familiar with absence triggers in line with a company’s attendance policy. I was wondering if there’s a way to set up a workflow so that when someone enters or is assigned a third instance of sickness absence within a rolling 12 month period, it triggers a notification to the line manager and HR?Thanks!Stefan

Hi all,We have a wish to include our internal time off policy in the time off requesting process. We have noticed that we get alot of questions regarding swapping bank holidays, advance holiday etc. even though we have a policy on the intranet. We think it would be very helpful to have, in the time off section, a document or a link to a document consisting of key information you might need when requesting your time off. The help center AI told me it was possible but was not able to show how. Has anybody done this or something similair and could assist me? Best,Josefin

We have encountered an issues with overlapping absences in Personio, that employees are able to add multiple absence types (e.g. vacation and sick leave) for the same time period. This results in deducted vacation days even though the employee is sick and has registered sick leave. The system does not generate a notification of this happening. Has anybody else had the same issue and figured out an automation or any other workaround to stop this from happening or that you are atleast notified of it?

Hi all,  Up until recently we really liked the possibility to type /personio in any Slack conversation and a window to request an absence directly from there was amazing. Now I checked it and it doesn’t work. It says /personio is not a valid command. In Slack, all messages that start with the "/" character are interpreted as commands.Has anything changed from your side recently on this? Best regards, Vesna

Hi all, I'm having an issue with the time off policy which was properly created and assigned to people, and I, as an admin, can see it on employees’ profile pages (as assigned). However, employees reported that they cannot see 2 newly added categories in the Tim off widget.What could be the problem?Thank you :)

We intend to roll-out the time off module as of January 2026 however we struggle because in our company people are only allowed to work one day from home.The accrual policy for remote working in Personio only allows for a monthly contingent but not a weekly. Therefore, this does not work for us. People should be able to capture this one day without any approval. If needed, HR can approve additional days of remote working on an individual basis. Does anyone have an idea on a workaround? 

How can I remove the sick leave from employees home screen widget?

Hi EveryoneWhen an employee applies for time off, they can either request approval or self-approve. How can I stop them from approving leave? Also, how can I stop them from deleting leave days previously taken?

Hi all, Is there a way to change approved overtime automatically in flexi time?ThanksTom

Our company uses a custom holiday accrual policy that I’m not able to replicate in Personio. The key policy rules are:Employees accrue holiday on a monthly basis from hire date. Example: An employee hired on 1st February with 24 days per year will have accrued 2 days of holiday on the 1st of March There is no holiday year end-date where outstanding holidays are terminated, instead this is a rolling policy where the only limit is how many days you can accrue in total. This number is set to your annual allowance. Example: Employee with 24 holidays per year can accrue up to 24 days. If he has 24 accrued days and continues working without taking any paid leave, he will remain at 24 accrued holidays.Is there a way to reflect one or both of the above in Personio’s paid vacation policies? We could manage the max holidays manually if needed, it’s mainly the monthly accrual that we need reflected on the system. Many thanks

Hi Everyone, I have a staff member who works a 28 hour week. She has a 5 week working pattern, e.g week 1, 28 hours over 4 days, week 2 28 hours over 5 days, week 3 28 hours over 5 days but different working hours per day than week 2. Currently I have her AL in hours calculated over 5 days, and her working pattern set up as 5 hours 35 mins per day. This is fine where she takes a full week’s leave - it deducts 28 hours from her balance. On the days, however, where she works a full day, e.g 9 to 5 (7 hours) and wants to take the afternoon off, e.g 2 to 5, she is unable to do do, as her working day is set up as 5 hours and 35 minutes., from 9 to 2.35. Is there any way to add a 5-week working schedule in the background? I can see there is the option to add 4 weeks for the schedule which I will try, and would help but can an additional week be added?  

Hi everyone I’ve set up an employee on a different holiday policy as she’s on varied hours through the week.  So I’ve set it up as hours.  However, although everything else looks the same as any other employee she’s getting the attached when she tried to book holiday.  It says “sorry couldn’t retrieve your data” I must have done something wrong but no idea what!  Any ideas please?

Dear all, We have two absence time off type:On call (weekdays)On call (weekends)Both are used and aproved, but when creating the report for last month only “On call weekdays” is visible.Any idea?ThanksTom

Hi, For a workplace, i did the public calendar set up. and i assigned this workplace to our employee. and i still dont see the public holidays in her calendar. what can be the problem? Who could help me?

Hi again :)We've enabled the clock in/clock out profile for our working students in the time tracking system. However, they can still manually enter their time. We want working students to only use the clock in/clock out function, not manual entry. How can we disable the manual time entry option for them?Thanks in advance :) Berat 

Hi everyone,I would like to set up the home office policy for the employees. The employees have 100 days/year for HO, which means 8 days/month. This number of days is applied monthly, and if the employees don’t use them, these days will be forfeited. However, Personio keeps adding on the unused HO days from previous months to the next month and cause confusion for the employees.Is it possible to have Personio allowed 8 days HO every month and not adding up days to the next month?Thank you & Good day

How do I create tasks so that when employees enter time they can allocate it to a list of tasks

Hi all, When tracking one or more days as 0-hour days these don't show up as such on the team calendar. Colleagues are not able to see that this person was, is, or will be absent that/these day(s).I made sure that all corresponding work schedules’ settings are as suggested:"Calculate overtime" setting is set to daily Both "Track deficit hours" and "Deduct hours daily if no time is tracked" settings are active.Does anyone have a solution to this issue? Thanks!

Description of the need:When person gets sick during the day and needs to leave the work… It would be helpful to have a possibility to create work type which would be e.g. partial day sick leave (we had this in our old HR system) Selecting this would fill the current day up till your expected hours with this partial day sick leave.Example:I am expected to work 7,5 hours After working for 3 hours I feel sick and need to leave home to rest I mark at this point partial day sick leave  It would automatically fill up missing 4,5 hours with that work typeQuestion:Is there possibility to do such work type and if how in Personio? If there is not direct possibility to do such , what would be the closest solution? Thank you already beforehand

Dear Community, unfortunately I am back from my holiday to discover a change I really cannot comprehend.In order for people to have access to certain absence policies (like parental leave or unpaid leave and others) I now have to set up an accrual policy and assign it to the respective employees retroactively? I am really struggling to see why this is necessary and thus a needed change? Furthermore, when trying to assign such a policy in bulk I can only set up as starting date the 1st of January 2024 and not the hire date? But when I open each individual profile then I can set the hire date as the starting date (which would make the most sense, because all periods before 1st of January 2024 will be then changed/will disapper).I hope I am not the only one struggling with this and I am happy to hear any solutions around it! Thanks & BestRali 

Hi!I would like to add the comment section field when employees request their absences. For example, if they request Educational leave, I want them to specify what training they take.Should I create a new Absence Policy or I can add this comment section to the existing one?How do I add this comments section for Absences?Thank you!

Hi everyone,We're currently reviewing how Personio interacts with Microsoft 365, specifically regarding the handling of employee absences. The existing setup works well: absences requested in Personio are properly synchronized with each employee's Outlook calendar.However, we’re exploring a slightly different workflow:Goal:Employees would enter their absence directly in their Outlook calendar by booking a shared resource calendar (e.g., “Absence Calendar”). This calendar would act as a central overview of all team absences.Question:Is there a way to have entries from this shared Outlook calendar automatically reflected as absences in Personio?From what we’ve tested and understood so far, Personio requires each absence to be manually submitted by the employee within Personio itself, and resource calendars cannot be used to generate absences.We’ve heard this may have worked differently in the past, so we’re curious: Has anyone successfully implemented a similar workflow? Are there any

Hello,We need to upload the generated PDF document of the time record monthly, as it's a legal requirement. Is there a way to upload the documents in bulk? We've tried saving them with Idemployee_name_firstname_category_date, but it doesn't work; it asks us to validate them one by one. Has anyone managed to do this? How?

Hi, As the HR I’d like to receive a request for deletion on Sick Leave that has already been fully approved.  I’ve seen a later deletion by an employee without anyone’s approval.Thanks,Cynthia