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brittbosmaGetting Started

HR Strategy & Best Practices

Managing partial sick Leave payments during reintegration

Hi Community,At the company I work for, we have a policy stating that employees in their second year of sick leave who are reintegrating receive 100% pay for the hours they actually work. For the non-worked hours, they receive 70% pay.There’s currently no way to track this in Personio, which makes the administrative correction quite a hassle for us in HR—especially since the number of worked hours fluctuates during reintegration, for example when employees gradually build up their hours.Do you have any best practices for how to manage or administer this effectively? Thanks!

Performance & Development

Redirecting a Manager Review

Hello! We are in the middle of our performance reviews. A few employees have had a supervisor change after the performance cycle was set up. Their Self-Review and Manager Review request has gone to their old manager. Is it possible to redirect them to the new/current manager? Many Thanks! Aine

LidiaRGetting Started

Status Condition in a Report

Hi!When creating a report, with the classical builder, is there an option to select in the Set Up Conditions, both Active and Onboarding employees?When I select them, like the picture below, and click save, there is no data showing up in the report. I would like to have both types of employees, not that one excludes the other. Thanks a lot!

SoniaGetting Started

Time Off & Attendance

Monthly work schedule registration

Hello,We need to upload the generated PDF document of the time record monthly, as it's a legal requirement. Is there a way to upload the documents in bulk? We've tried saving them with Idemployee_name_firstname_category_date, but it doesn't work; it asks us to validate them one by one. Has anyone managed to do this? How?

Integrations & Workflows

When creating users with the Entra ID integration, we would like to use the Personio email address field to create the UPN in Entra. However, when we do this, we receive an error message in the sync monitoring:{"error":{"code":"Request_BadRequest","message":"The domain portion of the userPrincipalName property is invalid. You must use one of the verified domain names in your organization.","details":[{"code":"InvalidValue","message":"The domain portion of the userPrincipalName property is invalid. You must use one of the verified domain names in your organization.","target":"userPrincipalName"}],"This is what the configuration looks like: Is there any way to achieve that?

YHilalNewbie

Employee Roles & Approvals

Workflow: Time tracking Approval

Dear Community,I’m experiencing issues with time tracking approvals since the process was moved to workflows. Unfortunately, the approval settings didn’t migrate automatically, so I had to create the workflow manually.I followed the setup exactly as described in this guide: 🔗 Set up attendance approvals in AutomationsHowever, the system is still showing violations for the team manager. I’ve double-checked the work schedule and the employee’s time entries — everything seems to comply with our internal policy.What’s also confusing is that when I click on the alerts, it doesn’t show me what kind of violations or issues they are. So I’m not sure what exactly needs to be fixed.Is there something I might be missing? Any help would be greatly appreciated!Best regards,Yildiz

Marije KuijpersGetting Started

"Viewing Open and Filled Job Positions in Perononio by Month and Quarter"

Does anyone know how to view the number of job positions that have been open per month and per quarter in Personio, as well as how many have been filled during these periods?I want to have a data report with this spoecific data

nopersonalinformationNewbie

Employee Data & Documents

API question: Can I retrieve future changes to employees via API?

Hi,I need to retrieve changes made for employees with an effective date in the future via API.I can’t find any information on this on the API documentation?Can someone assist me on this please?

professional in HRGetting Started

How to change data retention setting for Speculative application

Hi Community,For all the job positions, the data of applicants is deleted after 180 days however for speculative/spontaneous application I would like to retain the data for 1 year. Is there a possibility to do such changes? And how?

M_MGetting Started

How can I find the progress for an specific stage in all my recruitment processes?

In previous versions, it was possible to collect information related to the different stages in all the recruitment processes registered. Currently it only allows to view it for each position, is there an option to obtain global and aggregate information?

VolvicCommunicator

External Recruiting Parnters

Hi folks 👋We are beginning to work with external recruiting partners for some of our open vacancies. How are you in the Personio community enabling this? I’ve seen a few options - either create a profile on Personio for an external person to log into or have them use fake email addresses to upload via a tracking link. Neither of which are appropriate as option A gives the external recruiter “all employee” access rights , and would then show on headcount (I hope I am incorrect) and option B is unprofessional at best. Thanks so much

brittbosmaGetting Started

HR Strategy & Best Practices

Managing partial sick Leave payments during reintegration

Hi Community,At the company I work for, we have a policy stating that employees in their second year of sick leave who are reintegrating receive 100% pay for the hours they actually work. For the non-worked hours, they receive 70% pay.There’s currently no way to track this in Personio, which makes the administrative correction quite a hassle for us in HR—especially since the number of worked hours fluctuates during reintegration, for example when employees gradually build up their hours.Do you have any best practices for how to manage or administer this effectively? Thanks!

annjasmineNewbie

Employee Roles & Approvals

Configuring manager access to only see the absence types their direct reports are eligible for

Hi, We operate across a few countries - and so we have created Absence Types for each country (so Uk has holiday, sick etc, Germany has holiday, sick etc). When employees log in - they can only see the absence types of their country. However, when a manager logs in and view their direct reporting lines absence profile - they see the FULL list of absence types there rather than just what their employee is entitled to. We have a manager access rights role set up - where the access rights say they can view their own reporting line clicked on for all of the absence types - but it needs an additional layer to say - only view the absence type if the employee is entitled to it. Not sure how to do this?

Performance & Development

Redirecting a Manager Review

Hello! We are in the middle of our performance reviews. A few employees have had a supervisor change after the performance cycle was set up. Their Self-Review and Manager Review request has gone to their old manager. Is it possible to redirect them to the new/current manager? Many Thanks! Aine

LidiaRGetting Started

Status Condition in a Report

Hi!When creating a report, with the classical builder, is there an option to select in the Set Up Conditions, both Active and Onboarding employees?When I select them, like the picture below, and click save, there is no data showing up in the report. I would like to have both types of employees, not that one excludes the other. Thanks a lot!

SoniaGetting Started

Time Off & Attendance

Monthly work schedule registration

Hello,We need to upload the generated PDF document of the time record monthly, as it's a legal requirement. Is there a way to upload the documents in bulk? We've tried saving them with Idemployee_name_firstname_category_date, but it doesn't work; it asks us to validate them one by one. Has anyone managed to do this? How?

VolvicCommunicator

Employee Data & Documents

eSignature email

Hi folks, When sending a document for signing there is a notification that indicates if the person has an issue with the contents of the document they should contact esignature@personio.deHow can this be changed? This is not an active email and just results in a bounceback. Thanks

Integrations & Workflows

When creating users with the Entra ID integration, we would like to use the Personio email address field to create the UPN in Entra. However, when we do this, we receive an error message in the sync monitoring:{"error":{"code":"Request_BadRequest","message":"The domain portion of the userPrincipalName property is invalid. You must use one of the verified domain names in your organization.","details":[{"code":"InvalidValue","message":"The domain portion of the userPrincipalName property is invalid. You must use one of the verified domain names in your organization.","target":"userPrincipalName"}],"This is what the configuration looks like: Is there any way to achieve that?

NGT HRGetting Started

Time Off & Attendance

Delete Sick Leave by the Employee

Hi, As the HR I’d like to receive a request for deletion on Sick Leave that has already been fully approved. I’ve seen a later deletion by an employee without anyone’s approval.Thanks,Cynthia

YHilalNewbie

Employee Roles & Approvals

Workflow: Time tracking Approval

Dear Community,I’m experiencing issues with time tracking approvals since the process was moved to workflows. Unfortunately, the approval settings didn’t migrate automatically, so I had to create the workflow manually.I followed the setup exactly as described in this guide: 🔗 Set up attendance approvals in AutomationsHowever, the system is still showing violations for the team manager. I’ve double-checked the work schedule and the employee’s time entries — everything seems to comply with our internal policy.What’s also confusing is that when I click on the alerts, it doesn’t show me what kind of violations or issues they are. So I’m not sure what exactly needs to be fixed.Is there something I might be missing? Any help would be greatly appreciated!Best regards,Yildiz

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