Skip to main content

Groups
Events
Academy

Discover Intelligent HR together

Share tips, best practices, and real-world solutions from fellow HR & Personio pros

2,688 Topics
6,019 Replies
4,440 Members

What would you like to do today?

Ask questions & help others

Attend Events & Webinars

Talk about HR Topics

Shape the future of Personio

How to use the Community

📰 Share some feedback + catch up on what's buzzing!

Top Discussions of the Past Month

🎥 Recap & Recording: What’s New at Personio Q2'25

2

Changing working hours from specific date

5

People Puzzlers - July 2025

13

Can't create remaining vacation days report with new Personio

9

Maintaining a balanced perspective in a world of war and conflict

8

Latest Discussions

Help others
Recently active

thouranGetting Started

Talent Acquisition

setting up offer approval email chain...

Has anyone set up a way to make an offer approval chain once the offer is generated? e.g. the approvers are emailed and can review then accept / reject the offer details prior to it going to the candidate?

EevaTGetting Started

Employee Data & Documents

IBAN and BIC code as preset attributes – how to change for UK employees?

Hi everyone,We have employees located in both Germany and the UK, and we’ve noticed that IBAN and BIC are shown as preset attributes in Personio for entering bank details.However, in the UK, these terms are not commonly used—instead, employees expect to see account number and sort code. We're concerned this might be confusing for our UK employees, and we'd like to change the wording shown in the input fields.Unfortunately, it doesn't seem possible to customize or rename these preset attributes in Personio. What we’ve tried: Checked attribute settings but couldn’t find an option to rename or localize field names. Our question:Has anyone else faced this issue with UK-based employees?If so, how did you address this?We’d really appreciate any workarounds or strategies others have found effective.

HSK_000Getting Started

Time Off & Attendance

Monthly accrual of holidays from hire date

Our company uses a custom holiday accrual policy that I’m not able to replicate in Personio. The key policy rules are:Employees accrue holiday on a monthly basis from hire date. Example: An employee hired on 1st February with 24 days per year will have accrued 2 days of holiday on the 1st of March There is no holiday year end-date where outstanding holidays are terminated, instead this is a rolling policy where the only limit is how many days you can accrue in total. This number is set to your annual allowance. Example: Employee with 24 holidays per year can accrue up to 24 days. If he has 24 accrued days and continues working without taking any paid leave, he will remain at 24 accrued holidays.Is there a way to reflect one or both of the above in Personio’s paid vacation policies? We could manage the max holidays manually if needed, it’s mainly the monthly accrual that we need reflected on the system. Many thanks

dukenukeGetting Started

Personio CSS selector issue

Hello everyone, Just to clarify I don’t intend to modify any restricted selectors. My goal is simply to change the text color on Personio label to match the overall website design. Specifically, I’m trying to style this selector:.form-group labelUnfortunately, due to limitations with custom CSS, I’m unable to apply the changes, and I haven’t been able to get clear support from Personio. Does anyone know how I could work around this or apply the styling just for label? Thank you

fvdkGetting Started

Candidate Experience Survey

Hi everyone!We'd like to send a survey to every candidate after the recruitment process or after rejection.Is there a way to do it automatically through Personio?Thank you! :)

Dani SGetting Started

How to track candidates from LinkedIN, using job wrapping option

Dear allwe use job wrapping to get all our open positions visible on LinkedIn as well.Candidates who find our opening on LinkedIn are re-directed to our career page and can apply.I would like to see how many candidates “purely” apply via our career page, and how many find the position on LinkedIn and then apply. Is there a way to track it? Until now, all our tries have not worked.Thank you and kind regardsDaniela

fmasonFollower

Employee Data & Documents

Salary increase letters

I am keen to use the electronic document function for our upcoming review process. in order to get the new salary into the letters it needs to be in the system.I want people to find out what their new salary is from their manager in a conversation not by seeing it in the system !How do people manage this, do you lock people out of Personio, whilst it happens or do you lock them out of that view for the period...is there a better way to do it??

AnnaCzarnikExplorer

Employee Data & Documents

Transition from Internship (Ausbildung) to Full-Time Employee – Vacation & Data Handling

Hi,I have a question regarding one of our colleagues who is finishing their Ausbildung. According to our setup, they are entitled to 24 vacation days per year, and as of now, they still have 12 days remaining.We would now like to transition them to a full-time employee in Personio. My question is: Can Personio correctly calculate the vacation balance during and after the status change (taking into account remaining days from the internship period)? What is the recommended way to switch the profile from "intern/trainee" to "full-time employee"? Should I just update the existing data (e.g., position, status, contract), or is there a better approach? Will all development history remain visible after this change, or is there anything I should watch out for when doing the transition? Thanks in advance for your support!Anna

SabbuSchreiberCommunicator

Custom Reports Sharing

Hi all,Question about the reports & analytics section. I’ve created a few custom reports as an admin and thought that the other admins would have access to them as well. Turns out, that they actually don’t and I have to share the reports individually with them. But even then, they only get viewing rights and can’t edit the reports.Is there any way admins can have direct access to all reports created? Or if not, I could share them with edit rights?

User081525Getting Started

Recruitment: Posting of job vacancies

Hello everyone,Unfortunately, posting jobs is not working for us. For example, when I try to enter my LinkedIn ID, I get the error message “Something went wrong.”I have already checked the usual sources of error (company information, location, etc.).Do you have any ideas what the problem might be?Thank you. Hallo zusammen, bei uns funktioniert das Posting von Stellen leider nicht. Wenn ich z.B. die LinkedIn ID eingeben möchte, erhalte ich die Fehlermeldung “Es ist etwas schiefgelaufen” Die üblichen Fehlerquellen (Firmeninformationen, Standort, etc.) habe ich bereits geprüft. Habt ihr noch Ideen woran es liegen kann? Danke

thouranGetting Started

Talent Acquisition

setting up offer approval email chain...

Has anyone set up a way to make an offer approval chain once the offer is generated? e.g. the approvers are emailed and can review then accept / reject the offer details prior to it going to the candidate?

EevaTGetting Started

Employee Data & Documents

IBAN and BIC code as preset attributes – how to change for UK employees?

Hi everyone,We have employees located in both Germany and the UK, and we’ve noticed that IBAN and BIC are shown as preset attributes in Personio for entering bank details.However, in the UK, these terms are not commonly used—instead, employees expect to see account number and sort code. We're concerned this might be confusing for our UK employees, and we'd like to change the wording shown in the input fields.Unfortunately, it doesn't seem possible to customize or rename these preset attributes in Personio. What we’ve tried: Checked attribute settings but couldn’t find an option to rename or localize field names. Our question:Has anyone else faced this issue with UK-based employees?If so, how did you address this?We’d really appreciate any workarounds or strategies others have found effective.

HSK_000Getting Started

Time Off & Attendance

Monthly accrual of holidays from hire date

Our company uses a custom holiday accrual policy that I’m not able to replicate in Personio. The key policy rules are:Employees accrue holiday on a monthly basis from hire date. Example: An employee hired on 1st February with 24 days per year will have accrued 2 days of holiday on the 1st of March There is no holiday year end-date where outstanding holidays are terminated, instead this is a rolling policy where the only limit is how many days you can accrue in total. This number is set to your annual allowance. Example: Employee with 24 holidays per year can accrue up to 24 days. If he has 24 accrued days and continues working without taking any paid leave, he will remain at 24 accrued holidays.Is there a way to reflect one or both of the above in Personio’s paid vacation policies? We could manage the max holidays manually if needed, it’s mainly the monthly accrual that we need reflected on the system. Many thanks

dukenukeGetting Started

Personio CSS selector issue

Hello everyone, Just to clarify I don’t intend to modify any restricted selectors. My goal is simply to change the text color on Personio label to match the overall website design. Specifically, I’m trying to style this selector:.form-group labelUnfortunately, due to limitations with custom CSS, I’m unable to apply the changes, and I haven’t been able to get clear support from Personio. Does anyone know how I could work around this or apply the styling just for label? Thank you

fvdkGetting Started

Candidate Experience Survey

Hi everyone!We'd like to send a survey to every candidate after the recruitment process or after rejection.Is there a way to do it automatically through Personio?Thank you! :)

Dani SGetting Started

How to track candidates from LinkedIN, using job wrapping option

Dear allwe use job wrapping to get all our open positions visible on LinkedIn as well.Candidates who find our opening on LinkedIn are re-directed to our career page and can apply.I would like to see how many candidates “purely” apply via our career page, and how many find the position on LinkedIn and then apply. Is there a way to track it? Until now, all our tries have not worked.Thank you and kind regardsDaniela

fmasonFollower

Employee Data & Documents

Salary increase letters

I am keen to use the electronic document function for our upcoming review process. in order to get the new salary into the letters it needs to be in the system.I want people to find out what their new salary is from their manager in a conversation not by seeing it in the system !How do people manage this, do you lock people out of Personio, whilst it happens or do you lock them out of that view for the period...is there a better way to do it??

AnnaCzarnikExplorer

Employee Data & Documents

Transition from Internship (Ausbildung) to Full-Time Employee – Vacation & Data Handling

Hi,I have a question regarding one of our colleagues who is finishing their Ausbildung. According to our setup, they are entitled to 24 vacation days per year, and as of now, they still have 12 days remaining.We would now like to transition them to a full-time employee in Personio. My question is: Can Personio correctly calculate the vacation balance during and after the status change (taking into account remaining days from the internship period)? What is the recommended way to switch the profile from "intern/trainee" to "full-time employee"? Should I just update the existing data (e.g., position, status, contract), or is there a better approach? Will all development history remain visible after this change, or is there anything I should watch out for when doing the transition? Thanks in advance for your support!Anna

SabbuSchreiberCommunicator

Custom Reports Sharing

Hi all,Question about the reports & analytics section. I’ve created a few custom reports as an admin and thought that the other admins would have access to them as well. Turns out, that they actually don’t and I have to share the reports individually with them. But even then, they only get viewing rights and can’t edit the reports.Is there any way admins can have direct access to all reports created? Or if not, I could share them with edit rights?

MoeCommunity Admin

Personio users & HR Pros in The Netherlands

How would you deal with this sudden change at work?

Good morning, folks! You’ve still got some time to add your contribution to this month’s edition of People Puzzlers: 5 different community members have given their input across 6 comments 🤩 and we’d love to hear from more of you. If nothing else, it’ll teach me a thing or two about the work you do and what it’s taught you!We’re excited about building a community of practice here, where People professionals can, among other things, benefit from the collective knowledge of their peers. By contributing to knowledge-sharing initiatives such as the monthly People Puzzler, you can build this community with us while benefiting from the insights of your peers.Thank you all for being a part of what makes this community special! -Moe

Events Calendar

Leaderboard

trophy

Now it's your chance to take over and be the user leaderboard champ of the week!

Show full leaderboard

trophy

Now it's your chance to take over and be the user leaderboard champ of the week!

Show full leaderboard

Badge winners

Mascha Stöbesandhas earned the badge Personio New Admin: Level 2 - Voyager Academy
SabbuSchreiberhas earned the badge Leaderboard Champ
Mascha Stöbesandhas earned the badge Personio New Admin: Level 1 - Voyager Academy
Susanne_LEhas earned the badge Recruiting Essentials - Voyager Academy
xuserhas earned the badge Best Answer #1

Show all badges

Powered by Gainsight

Terms & Conditions of the Personio Voyager Community

Still have a question?

You can get support through Help & Feedback in the sidebar of your Personio account.

You can also ask your question in the Personio Voyager Community.

Additional Resources

© Personio SE & Co. KG General terms & conditions Privacy Policy Legal Notice Cookie-Settings

Join the Personio Voyager Community!

If you are a Personio customer please use the same email address for registration as in your Personio account. By doing so we can help you faster if we might need to check something in your account. Do you already have an account? > Login

! Your public username cannot contain any personal information such as email or other private information! You can't change your username after registration.

Public Username *

Work E-mail address *

Is your company already a Personio customer?

(Private)

Only you and moderators can see this information

*

yes no

If yes, please enter your Personio Login URL

(Private)

Only you and moderators can see this information

Name

(Private)

Only you and moderators can see this information

*

Surname

(Private)

Only you and moderators can see this information

*

Company

(Private)

Only you and moderators can see this information

*

City

(Private)

Only you and moderators can see this information

*

Country (Company) *

Company Size (number of employees)

(Private)

Only you and moderators can see this information

1-50 51-200 201-500 501-1000 1001-2000 > 2000

Job Title

(Private)

Only you and moderators can see this information

Main topics I'd like to chat about in the Community:

HR Strategy Labor Law Recruiting & Talent Aquisition Salaries & Payroll Attendance & Absences Employee Data & Documents Employee Roles & Approvals Leadership, Performance & Development Reporting Integrations & Workflows

Please select... *

I would like to receive updates on Personio’s products, events, and other relevant information. I would not like to receive updates on Personio’s products, events, and other relevant information.

Password *

I accept the Terms and Conditions and the Data privacy. We may inform you about our HR Management and Recruiting products and services via email or telephone. You can object to this at any time.

loginBox.register.email_repeat

Welcome to the Personio Voyager Community!

This is our service and networking community for all Personio users and HR Professionals. If you have not registered yet, please select "create an account"

Username or Email

Password

Remember me

Forgot password?

Enter your E-mail address. We'll send you an e-mail with instructions to reset your password.

Enter your e-mail address

Back to overview

Scanning file for viruses.

Sorry, we're still checking this file's contents to make sure it's safe to download. Please try again in a few minutes.

OK

This file cannot be downloaded

Sorry, our virus scanner detected that this file isn't safe to download.

OK