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Top Discussions of the Past Month

Managing with kindness: what does it mean?

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Time recording: No limitation on start/end times on the current day – how do you deal with this?

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We Accidentally Built an AI That Can’t Be Biased — Now What?

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Salary increase letters

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IBAN and BIC code as preset attributes – how to change for UK employees?

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Latest Discussions

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Christine ChiltonGetting Started

Employee Data & Documents

People to celebrate

I am new to Personio and want to understand how I can get the entire business to be able to se anniversaries in the people to celebrate home page without sharing the permissions to HR Information. I have done the calendar one but this is not then showing.

AC12345Getting Started

Employee Data & Documents

Hello, When personio was established in the organisation, a legal entity was created but employees were not assigned to the entity. We now have 2 legal entities (both of which are in personio), and I'd like to assign employees to these entities for payroll purposes. I understand the process is to terminate the employees contract and use the re-hire function, changing the entity at that time. However that is a very admin heavy process, and one I'd like to avoid. Is there any other way to amend the legal entity that would also then pull through to the payroll function? Thanks,

nopersonalinformationGetting Started

Employee Data & Documents

API question: Can I retrieve future changes to employees via API?

Hi,I need to retrieve changes made for employees with an effective date in the future via API.I can’t find any information on this on the API documentation?Can someone assist me on this please?

FriederikeThiesBusy Bee

Employee Data & Documents

Personio Employee API: time and timezone

Hey, we are using the list employees API to get new joiners from the system in order to activate them in other tools. I read at some point that the change happens usually around 3-4 am in the morning and have scheduled my integration for that time. However I learned now, that the people are usually activated a day later (2nd day of the month) because no changes can be detected when I run the sync at 4am. My questions: at what time exactly are employees activated in Personio? and: is this time UTC? UTC+1 or UTC+2Looking forward to your reply!

SabbuSchreiberHelping Hand

Employee Data & Documents

Profile setup without login?

Hi guys,In the July update the following was announced:Onboarding templates can now include an invitation e-mail where you can share key info like office location and team members. New joiners are guided through a setup flow to add their details before accessing Personio.Does anyone know, has tested it or has examples on how this looks like? Based on this statement, new joiners won’t need to login to Personio to add their details but how would this work? What does that look like for the employee and how would we need to set this up on our end so this can work? Any inputs and insights are appreciated 😃Sabbu

EntropyGetting Started

Integrations & Workflows

Personio-Entra Attribute Sync

We need to sync our department hierarchy information in Entra. However, it appears that only the assigned ‘department’ attribute can be synced, but not the fully department hierarchy. Is there a way to export this information, e.g.:Human Resources > HR Business Partner > HR Business Partner - FinanceEmployee Org DataAlso there is also an attribute in Entra that could capture ‘cost center’ and ‘division’ but isn’t an available target for mapping:employeeOrgData resource type - Microsoft Graph v1.0 | Microsoft LearnWill it be possible to export this information via the Entra integration at some point?

BettercallsolGetting Started

Integrations & Workflows

Google Workspace Directory Sync / General Integration Monitoring

I’m stuck trying to troubleshoot the Directory sync integration, and the the logs/monitoring feature provides no real insight of succesful sync. The monitoring section simply says “Success” and under the “Message” section: “Update usecase completed successful” Although this seems to be incorrect since the attribute sync is not updating. I would also be interested to know if the integration handles custom attributes that are created within google workspace. I can see any type of synchronisation of available attributes before listing them, so I assume not?

BettercallsolGetting Started

Integrations & Workflows

Google Workspace Directory Sync - Attributes

I’m looking to leverage the Google Workspace Directory Sync integration to sync just a few attributes from Personio to Google workspace. It’s not clear what attribute Organisation: Location is referring to on the Google Workspace side, despite doing some research to try and find out - it’s simply not listed. The AI Help in Personio seems to also not really know and gets confused. Additionally, Personio doesn’t seem to pre-search/cache any custom attributes from the Google workspace side meaning only the available attributes listed after connection are available. Does anyone have an idea of how I can confirm what the attributes actually link to?

dukenukeGetting Started

Personio CSS selector issue

Hello everyone, Just to clarify I don’t intend to modify any restricted selectors. My goal is simply to change the text color on Personio label to match the overall website design. Specifically, I’m trying to style this selector:.form-group labelUnfortunately, due to limitations with custom CSS, I’m unable to apply the changes, and I haven’t been able to get clear support from Personio. Does anyone know how I could work around this or apply the styling just for label? Thank you

Dani SGetting Started

How to track candidates from LinkedIN, using job wrapping option

Dear allwe use job wrapping to get all our open positions visible on LinkedIn as well.Candidates who find our opening on LinkedIn are re-directed to our career page and can apply.I would like to see how many candidates “purely” apply via our career page, and how many find the position on LinkedIn and then apply. Is there a way to track it? Until now, all our tries have not worked.Thank you and kind regardsDaniela

Christine ChiltonGetting Started

Employee Data & Documents

People to celebrate

I am new to Personio and want to understand how I can get the entire business to be able to se anniversaries in the people to celebrate home page without sharing the permissions to HR Information. I have done the calendar one but this is not then showing.

Naturally MindfulBusy Bee

HR Strategy & Best Practices

Managing with kindness: what does it mean?

It’s summer and many of us will be dipping our toes in the joys of holiday adventures with friends and family. With the regeneration of rest and the loving attention of those who matter to us, we can rediscover parts of ourselves that communicate our values and beliefs, more easily accessing loving kindness and the joy of being alive, even the tricky bits.I’m choosing to give inequality, human suffering and stress a wide birth this month, in favour of a topic that attracts little attention in management development training. Kindness and its relevance to management skill. Many would lump it in with all the other so-called SOFT SKILLS. A term that triggers fury in me when used to refer to interpersonal skills and communication. It seems to hold negative valence, along with nurturing, empathy and care. Is it coincidental that such characteristics are often unconsciously perceived as feminine? Let’s not go there right now, because I’d like to talk about your innate capacity for kindness

Chris.FiiGetting Started

HR Strategy & Best Practices

We Accidentally Built an AI That Can’t Be Biased — Now What?

Our lab was testing constrained LLM architectures when we realized something surprising: by redefining how the AI “thinks,” we could structurally prevent bias — not just detect it.So we googled and realized it could be useful to HR, and we had Claude AI make some fake JD’s and resumes that it said was loaded with biases and….it worked.Instead of filtering or training the AI, we have managed to erase demographic and proxy bias (names, schools, ZIP codes) at the cognitive level. It’s pretty cool. Testing shows near-100% blocking of known bias vectors, with full audit trails.We tried to make a demo video comparing the base model with one with this...firewall...we are calling it. It’s here, if you’re interested.But...now what? We’re not an HR company. We weren’t even really focusing on this. But it strips away all prestige/race/class/gender biases and evaluates strictly on merit, and that seems pretty importantIs this valuable to practitioners? Should we be talking to compliance teams, pro

AC12345Getting Started

Employee Data & Documents

Hello, When personio was established in the organisation, a legal entity was created but employees were not assigned to the entity. We now have 2 legal entities (both of which are in personio), and I'd like to assign employees to these entities for payroll purposes. I understand the process is to terminate the employees contract and use the re-hire function, changing the entity at that time. However that is a very admin heavy process, and one I'd like to avoid. Is there any other way to amend the legal entity that would also then pull through to the payroll function? Thanks,

MoeCommunity Admin

HR Strategy & Best Practices

People Puzzlers - August 2025

Good morning, everyone!Another month, another edition of the People Puzzlers series! 🤩For August, I thought we could go with something I’ve actually heard from more than a few workplaces. As always, thank you all for contributing to this community and making it the safe space for knowledge-sharing that it is. It has been a pleasure to spend my working days getting to meet so many of you all and I cannot wait to meet more of you! 😄Now, on to this month’s People Puzzler!Benefits Confusion You’ve done some digging and found out that a very low number of employees are signing up for benefits such as subsidised gym membership, transportation subsidy, etc. Leadership is now wondering if spending the money on providing these benefits is even worth it. To add to this context:The company in this situation is facing financial pressures that mean they are actively looking for ways to save on operational costs. Your initial, informal chats with colleagues led to some people saying that everythin

nopersonalinformationGetting Started

Employee Data & Documents

API question: Can I retrieve future changes to employees via API?

Hi,I need to retrieve changes made for employees with an effective date in the future via API.I can’t find any information on this on the API documentation?Can someone assist me on this please?

FriederikeThiesBusy Bee

Employee Data & Documents

Personio Employee API: time and timezone

Hey, we are using the list employees API to get new joiners from the system in order to activate them in other tools. I read at some point that the change happens usually around 3-4 am in the morning and have scheduled my integration for that time. However I learned now, that the people are usually activated a day later (2nd day of the month) because no changes can be detected when I run the sync at 4am. My questions: at what time exactly are employees activated in Personio? and: is this time UTC? UTC+1 or UTC+2Looking forward to your reply!

MoeCommunity Admin

Community News & Announcements

Introducing "Personio Tips & Best Practices" – your goldmine to step up your Personio Game!

Dear Community,I’m thrilled to announce that we are re-launching our Learn & Share area in the Voyager Community — it’s now called Personio Tips & Best Practices: a dedicated space where we can come together to share best practices, workarounds, tips & tricks for getting the most out of Personio. Think of it as a goldmine of collective knowledge, curated by us (my colleague @Daniele) and also - especially - by you, our amazing community members, for the benefit of everyone!This is the place to:Share your success stories: How have you used Personio to solve a problem or save time? Discover or Share creative workflows: Learn how others are using features in innovative ways. Get inspired: Find new ideas to make your HR processes smoother and more impactful.Whether it's a clever workflow / automation, a report that has helped your team make better decisions, or a unique way to use a feature, or anything that has impressed your boss, your tips could be exactly what another memb

SabbuSchreiberHelping Hand

Employee Data & Documents

Profile setup without login?

Hi guys,In the July update the following was announced:Onboarding templates can now include an invitation e-mail where you can share key info like office location and team members. New joiners are guided through a setup flow to add their details before accessing Personio.Does anyone know, has tested it or has examples on how this looks like? Based on this statement, new joiners won’t need to login to Personio to add their details but how would this work? What does that look like for the employee and how would we need to set this up on our end so this can work? Any inputs and insights are appreciated 😃Sabbu

Sasi VigneshGetting Started

Adding External Interviewers

How to add external interviewers and external recruitment agency in Personio?

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