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JuditSosGetting Started

Hi, For a workplace, i did the public calendar set up. and i assigned this workplace to our employee. and i still dont see the public holidays in her calendar. what can be the problem? Who could help me?

1 day ago

berat canGetting Started

Employee Data & Documents

Tracking Uploaded Document

Hi dear all :) Our employees are required to upload certain documents to Personio each month, including their Deutschlandticket invoices. Is there a way to track which employees have not submitted their required invoices? We're looking for either a report or a view that could be added to the employee list to monitor this.

291

1 day ago

FriederikeThiesBusy Bee

Employee Data & Documents

Personio Employee API: time and timezone

Hey, we are using the list employees API to get new joiners from the system in order to activate them in other tools. I read at some point that the change happens usually around 3-4 am in the morning and have scheduled my integration for that time. However I learned now, that the people are usually activated a day later (2nd day of the month) because no changes can be detected when I run the sync at 4am. My questions: at what time exactly are employees activated in Personio? and: is this time UTC? UTC+1 or UTC+2Looking forward to your reply!

336

2 days ago

SabbuSchreiberCommunicator

Reports

Overtime Report with Balance

Hi all, I’m having some struggles with the overtime reports. Is there a way to have a monthly report showing the overtime/deficit hours for the month AND the overtime balance at the end of the month?I can only do either or but not both together - or I’m just not seeing it. :-)Thanks in advance!

284

10 days ago

botfixerGetting Started

Integrations & Workflows

Entra ID UPN

When creating users with the Entra ID integration, we would like to use the Personio email address field to create the UPN in Entra. However, when we do this, we receive an error message in the sync monitoring:{"error":{"code":"Request_BadRequest","message":"The domain portion of the userPrincipalName property is invalid. You must use one of the verified domain names in your organization.","details":[{"code":"InvalidValue","message":"The domain portion of the userPrincipalName property is invalid. You must use one of the verified domain names in your organization.","target":"userPrincipalName"}],"This is what the configuration looks like: Is there any way to achieve that?

230

1 month ago

YHilalGetting Started

Employee Roles & Approvals

Workflow: Time tracking Approval

Dear Community,I’m experiencing issues with time tracking approvals since the process was moved to workflows. Unfortunately, the approval settings didn’t migrate automatically, so I had to create the workflow manually.I followed the setup exactly as described in this guide: 🔗 Set up attendance approvals in AutomationsHowever, the system is still showing violations for the team manager. I’ve double-checked the work schedule and the employee’s time entries — everything seems to comply with our internal policy.What’s also confusing is that when I click on the alerts, it doesn’t show me what kind of violations or issues they are. So I’m not sure what exactly needs to be fixed.Is there something I might be missing? Any help would be greatly appreciated!Best regards,Yildiz

372

1 month ago

Marije KuijpersGetting Started

Recruiting

"Viewing Open and Filled Job Positions in Perononio by Month and Quarter"

Does anyone know how to view the number of job positions that have been open per month and per quarter in Personio, as well as how many have been filled during these periods?I want to have a data report with this spoecific data

101

1 month ago

nopersonalinformationGetting Started

Employee Data & Documents

API question: Can I retrieve future changes to employees via API?

Hi,I need to retrieve changes made for employees with an effective date in the future via API.I can’t find any information on this on the API documentation?Can someone assist me on this please?

463

1 month ago

professional in HRGetting Started

Other Topics

How to change data retention setting for Speculative application

Hi Community,For all the job positions, the data of applicants is deleted after 180 days however for speculative/spontaneous application I would like to retain the data for 1 year. Is there a possibility to do such changes? And how?

141

1 month ago

Benjamin H.Getting Started

Integrations & Workflows

Cronofy integration not working anymore

Hi,i have a question regarding the cronofy extension and the sync with Outlook calenders.Recently the synchronization between Personio and Outlook has stopped working, even tho we have followed all the necessary stept to ensure everything is connected properly.After consulting our IT Service provider they have not been able to identify a problem on their end.Is there an already existing issue that is known regarding this?Kindly,Benjamin

400

2 months ago

IvanGetting Started

Performance & Development

Technical Issue with Performance Feedback Cycle – Incorrect Review Display

I’ve encountered a technical issue with the performance feedback cycle I created for our Customer Success Team.After completing a test run and filling in all the feedback forms (peer review, self-assessment, manager review, etc.), I noticed that when I view feedback as the manager, the system displays incorrect reviews for team members. For example, when I check feedback for one employee, it sometimes shows the self-review or peer review of a different person. The issue seems inconsistent—sometimes clicking again helps, but often the logic is incorrect.

20 hours ago

JuditSosGetting Started

Time Off & Attendance

Public holidays not shown

1 day ago

MilanPersonio Product Manager

Product Spotlight

🚀 Exciting Updates Coming to Your Personio Performance Experience!Performance Update

Hi everyone,We’re thrilled to share some BIG news about upcoming changes to your Performance Product experience! These updates are designed to make managing performance smoother, more insightful, and tailored to your needs. 🌟 What’s new? 1️⃣ A Fresh Look and Simplified Navigation – A revamped UI and navigation that makes accessing performance data easier than ever.2️⃣ Centralised Performance Profile – All reviews, feedback, and notes in one place for HR, managers, and employees.3️⃣ Team Performance Page – A powerful new view for HR managers, senior leaders, and direct managers to see team/org performance at a glance.4️⃣ Enhanced Review Cycle Management – Bundle all cycle reviews into a single artifact for easier sharing with team members.5️⃣ Deeper Performance Insights – Analyze review progress across all question types, export graphs (PNG/Excel), and apply filters for precise data exports.6️⃣ Enhanced Review Experience – Managers can view team feedback while writing reviews, and e

1 day ago

berat canGetting Started

Time Off & Attendance

Time tracking for working students

Hi again :)We've enabled the clock in/clock out profile for our working students in the time tracking system. However, they can still manually enter their time. We want working students to only use the clock in/clock out function, not manual entry. How can we disable the manual time entry option for them?Thanks in advance :) Berat

324

1 day ago

JohanGetting Started

Employee Data & Documents

Understanding automated switching from Onboarding status to Active status

When does an employee switch from being in status “Onboarding” to status “Active”?Is this based on information being input by the employee (e.g. we ask them to put in their bank information themselves into Personio).Is it based on time (2 weeks after start date they are switched)?Is this configurable?Thanks.

993

1 day ago

berat canGetting Started

Employee Data & Documents

Tracking Uploaded Document

291

1 day ago

FriederikeThiesBusy Bee

Employee Data & Documents

Personio Employee API: time and timezone

336

2 days ago

Naturally MindfulGetting Started

HR Strategy & Best Practices

LGBT Allyship: fostering harmony and empathy

Who we are and how we work are one and the same. At least, this is true when equity and authenticity are explicit in the values and practices of the workplace. And when I say values, I’m alluding to something more than mission statements, written policies and statutory staff training modules. The truth I’m more familiar with has been the need to mask who I am in order to comply with the social norms of the workplace thereby putting a lot of energy into avoiding encountering ignorance and discrimination at best, bullying and abuse at worst. At the same time, I have benefitted from several privileges within the same social constructs. Opportunities have come to me as a white able-bodied man educated for free during a brief political climate of social justice, new equality legislation and social policy. I continue to feel very grateful to my forebears who put their heads above the parapet to speak up for what is good and right, risking loss of personal safety, job security and the suppor

368

2 days ago

LegoMDCommunicator

Learn & Share (Best Practices)

Tracking On-Call Hours Without Overlap with Overtime

Hi Everyone,We are currently recording on-call time as a project in the attendance system. However, this approach causes the on-call hours to also appear as overtime, which results in them being counted twice — once as on-call hours and again as overtime.We would like to allow employees to track both on-call and overtime hours, but without double-counting the on-call time as overtime.Could you please suggest a solution or best practice for handling this in the system? Ideally, we’re looking for a way to differentiate these two types of hours clearly while still capturing them both for reporting and payroll purposes.Thanks in advance for your support!

173

2 days ago

MoeCommunity Admin

HR Strategy & Best Practices

Share your 'HR instinct' story and inspire your peers! You'll be featured in a Personio audio series!

Hello, everyone!We know HR professionals have this incredible emotional intelligence and a sharp gut instinct — it’s what helps you read rooms, spot issues, and make those tough calls when the data isn’t there. But instinct alone has its limits. Knowing something’s wrong isn’t the same as knowing why, and guessing isn’t the same as seeing what’s next.That’s why we want to hear your stories about balancing gut instinct with data-driven insights. As part of our marketing campaign "Turn Think Into Know," we’re creating a short audio series made up of 1-minute voice clips (kind of like listening to a podcast or voice note, so no video) that explore those pivotal moments when HR leaders had to navigate the tension between intuition and hard evidence. We’d love for you to take part! Respond to this thread with your story or reach out directly to join us for a relaxed 20-minute chat to share a time in your career when:Your instinct flagged something important, but you lacked the data to back

906

3 days ago

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