Skip to main content
Answered

Time off request that exceedes the limitation

  • October 14, 2025
  • 3 replies
  • 32 views
J
Follower
Forum|alt.badge.img+2

Hi all, 

We are experiencing some difficulties with lacking the option to limit time off requests. Now our employees can request time off even though they have exceeded their limit. If the supervisor/approver doesn’t look at the employee’s balance before approving, they can get more time off than they are entitled to. I saw that this question was raised 2 years ago and that there back then was no option to “block” them from taking more time of, or that the days that exceed the limit are automatically entered as unpaid time off. Is there an update to this? Or a good workaround? 

 

Best, 

Josefin 

Best answer by LegoMD

Hi ​@Josefin Bohlin  

I had the same questions about this around two years ago, and recently as well. Unfortunately, as far as I know, if you have already set the accrual policy, the employee and supervisor are notified if it results in a negative balance; however, the employee can still submit a request.

The only way to manage this is to regularly check reports, review, and follow up with the employees. Does anyone have another solution, maybe?

Best regards,
Diana

3 replies

Moe
Community Admin
Forum|alt.badge.img+11
  • MoeCommunity Admin
  • Community Admin
  • 324 replies
  • October 14, 2025

Hi ​@Josefin Bohlin !

Tagging ​@LegoMD and ​@Edda van der Ende to help with this one.

LegoMD
Helping Hand
Forum|alt.badge.img+9
  • LegoMDHelping Hand
  • Helping Hand
  • 53 replies
  • Answer
  • October 14, 2025

Hi ​@Josefin Bohlin  

I had the same questions about this around two years ago, and recently as well. Unfortunately, as far as I know, if you have already set the accrual policy, the employee and supervisor are notified if it results in a negative balance; however, the employee can still submit a request.

The only way to manage this is to regularly check reports, review, and follow up with the employees. Does anyone have another solution, maybe?

Best regards,
Diana

HRJoy
Helping Hand
Forum|alt.badge.img+13
  • HRJoyHelping Hand
  • Helping Hand
  • 134 replies
  • October 14, 2025

Hi ​@Josefin Bohlin  - there isn’t a way around this issue of employees being able to request an amount of time off that will take them in to a negative balance, unfortunately. The process for setting up absence policies has been updated fairly recently, but no functionality was added to be able to restrict absence requests to only the amount of leave that is available to the employee.

I found recently that if a Supervisor approves a leave request from their Inbox/Dashboard - without clicking through to the request itself - there’s no flag or alert to let them know that approving the leave request will take the employee into a negative balance (because I did it myself, for someone in my team!).

I also can’t see a way to set up a Workflow which will flag if an approved leave request takes an employee in to a negative balance. 

Fingers crossed it’s something that is being considered for the roadmap!


Terms & Conditions of the Personio Voyager CommunityAccessibility statement