Time Off & Attendance

Hello, So we have a flexible holiday policy which is making it a nightmare for me to figure this out in Personio. On our contracts we have 25 days you can take but in reality people take 28-30 (And this is completely fine!). But what is happening now is that Personio is ‘deducting’ the extra days from the new year so if someone took 3 days more than 25, then now they have 24 hours less that they can take in the new year. Is there a way I can prompt that only if people take less than 25 days that it is carried over into the new year and not the surplus? Please let me know! 

Hi everyone,I’m facing a challenge with the "Validity On" section in Time Off, as it restricts us from configuring different leave policies for different countries. For example, in some countries, annual leave is calculated based on calendar days, while in others, it’s based on working days.Ideally, this setting should be moved from the "Type" field to the "Add New Accrual Policy" section to allow for better international policy management. Right now, users see numerous leave types that are irrelevant to their country (e.g., a user in Zambia might see leave types meant for Ukraine).Has anyone found a workaround for this, or is there an update planned to improve this functionality?Looking forward to your insights!

Dear Personio Community,I would like to ask if there is a possibility to set up an approval process for holiday requests that allows HR to have visibility over all requests, even if we are not directly part of the approval chain. The goal is to ensure that all requests are processed and accepted on time without necessarily adding an extra approval step for HR.Is there a way to configure this within Personio, such as through notifications, reports, or a dashboard view? Any insights or best practices would be greatly appreciated.Thanks,Anna

Hi @here, is there any improvement on how to register a period of sick leave on Personio absence calendar if the doctor’s cert states 30 or 50% per day for 2-3 weeks? It would be very useful to have a solution for that since it happens often that the employee receive that kind of certificate from the doctor. Thank you for the update in advance! Diana

Hi, I have created a new custom public holiday calendar for our office, based on an existing calendar, just added on extra day for 2025 (liberation day for netherlands, once on a fixed date). I also applied this new calendar through Settings > Company > Public Holidays but the day is not shown in employees’ calendars.  Is there an additional step needed that I missed in order to actually apply?Thanks in advance! :)

Dear Community, as I am struggling a bit with this topic I decided I should ask - if it hasn’t been mentioned yet.Is it possible to change the details of an accrual policy - while still having the people be assigned to it. This is a huge workload since everytime I want or need to change something in an accrual policy - I need to remove it from all relevant EE’s profiles; then do the changes and then distribute it again to the same people. Do you have any advice for me, or is this one for the feedback/suggestion box? Happy to hear back!BRRali 

Hello everyone,Sometimes, Personio, Outlook, and Teams may be used as calendars within the company. To avoid duplicate actions, is it possible to synchronize these calendars? How can we use the calendar tab most efficiently?

Hello, On some of our employee’s attendance log, it is asking them to log time despite their vacation time being approved on these days. This is resulting in their monthly tracked hours to show that they didn’t work enough. How can this be corrected? 

Hi everyone, Recently I have set up the Entrance app for our colleageus to clock in and out. They prefer the app to be in German and I can not find an option to change language.  It seems that Entrance app is only available in English.

Hi dear community!I need your support regarding the deletion of the work timer. The employee's issue is:They started their workday by "clocking in" (starting the work timer) Before leaving for vacation, they forgot to "clock out" (stop the timer) As a result, the system has been continuously counting their work hours It now shows they've been "working" for over 330 hours straight…. They can't fix this themselves - they can't stop the timer or edit the incorrect time entry. How can I as administrator solve this? I want to delete also this time so it doesn’t mess up her working hours..Screenshot is attached.

Hi everyone, Could you please indicate what does the “days taken from carryover” mean in this exact situation? Are these “Taken absences” referring to past dates or the future booked absences? Thank you in advance!  

Hello, In our company, we have many different types of holidays. We work with a cascading system where a list of priority determines which type of leave to take first and which to take last. Is there a possibility that the system can automatically determine this when a request is made which leave type is used for that first? Or is there a solution to easily apply this? Thanks!

Dear community, I am keen to hear from those who have offices in countries where there are regulatory requirements to report on staff attendance and overtime, in particular Spain, Germany, Poland. We implemented Personio last year and have a (semi-working) integration with our time-management system. But we identified a series of issues that prevent us from efficiently reporting in bulk on timesheets for those locations where it’s required. The data is in Personio, but it seems impossible to accurately export it in a quick and easy way to present correct daily hours and overtime. The issues we encountered specifically:Ae track overtime weekly, but the time periods are monthly. so some months are missing overtime/deficit it the week end falls in a different monthIn addition, when converting overtime into TOIL - the hours are permanently deducted from the overtime balance, resulting in a deficit for that month when the conversion happened (even if the employee eff

Is there a way we could report on long term sickness v short term sickness on Personio? We already have Sickness Absence and Unpaid Sickness Absence so it would need to not be a new category. Is there also a way to report on the comments so we can track certain absence types? I am keen not to overcomplicate things for the team so we need a simple solution.

Hi everyone,In Austria, there is a special situation regarding parental leave that only affects mothers. The Austrian legislator differentiates between maternity protection (only valid for women) and parental leave.Maternity protection starts 8 weeks before the due date and ends 8 weeks after childbirth. During this period, the employee is not allowed to work and receives her salary from the state (no salary paid by the comoany). However, this time is still considered part of the employment relationship, meaning that the employee continues to accrue vacation entitlement. During parental leave, the employment relationship is actually suspended—no salary is paid, and no vacation entitlement is accrued.Currently, there is no absence option that correctly reflects maternity protection (no salary, but vacation accrual), as the system treats th

Hi,I would like to create a report which shows me the carryover balance for each employee per today. That way I can monitor and inform employees about the necessity to plan absence before their carryover balance expire. Thx in advance for your report suggestions KRKees

When I export my timesheet, my attendence is the only thing listed, but not paid absences like vacation days or sick days. Is there an option to have an overview that shows everything?

Dear all,when I am setting vacation approval rules, what is the difference between “Mitarberter in Roll- Vorgesetzte” and “Führungskraft”. Are they the same person?

Hello, when I extract a report for absence days it comes out as absence lasts 1 day more, since end absence date is the day after the end of the request. For example: if on calendar I see absence from 20th January to 21st January, the report says “end absence day 22nd January). Is it possibile to fix this? Thanks a lot

Hi community,  I am making use of the option to set different work schedules for our part-timers that have different bi-weekly schedules. One of our employees wants to change the schedule effective in the middle of a certain month i.e. February. I tried setting up the new bi-weekly schedule, but since the week with 17 Feb is an even week (I would expect this to be mirrored in week 2) on the schedule. Is this not the case? Cause so far I was under the impression that week 1 refers to odd weeks, and week 2 to even weeks? Or does it go week 1 since the effective date? Let me know if you have an idea. Such a complex message i left.  

Der Feiertagekalendar scheint sich aus der Einstellung 'Standort' im öffentlichen Profil zu ziehen. Leider gibt es hier nur eine begrenzte Anzahl von möglichen Optionen: Deutsche Bundesländer (Hamburg, Sachsen, Berlin, etc), Mallorca, Barcelona, Österreich und Remote.Das Problem ist, dass Spanien und Österreich je nach Bundesland/Provinz unterschiedliche Feiertage haben. Mallorca hat beispielsweise andere Feiertage als Madrid. Österreichische Bundesländer haben ebenfalls unterschiedliche Feiertagskalender. Aktuell ist die Auswahl hier zu ungenau für unsere Zwecke.Am besten wäre ein Auswahlmöglichkeit mit ISO Code. Beispielsweise ES-AN für Spanien Andalusien.Gibt es die Möglichkeit die Feiertagskalender unserer Mitarbeiter selber einzustellen?Alternativ können mehr Optionen bereitgestellt werden, welche alle Länder und Bundesländer/Provinzen der Welt und deren Feiertage abdecken bereitgestellt werden? 

Hi, I have an absence policy that currently does not allow for half-day requests. It is possible to update the policy to allow for half day requests while the policy is in use?Thanks in advance!

I have a question regarding our working students in Personio. Depending on their contract, they work between 10-20 hours a month and have 8 vacation days according to their contract.The working students always work different hours from Monday to Sunday. However, if they take vacation over the weekend, the weekend is not calculated as vacation because the rest of the company does not work on weekends. How can we present this so that the vacation days are correct for everyone? Ich habe eine Nachfrage bzgl. unserer Werkstudenten in Personio. Und zwar arbeiten die, je nach Vertrag, zwischen 10-20h im Monat und haben laut Vertrag 8 Urlaubstage.Die Werkstudenten arbeiten immer verschieden von Montag-Sonntag. Wenn die sich allerdings übers Wochenende Urlaub nehmen, wird das Wochenende nicht als Urlaub berechnet, weil der Rest des Unternehmens nicht am Wochenende arbeitet. Wie können wir das entsprechend darstellen, sodass die Urlaubstage für all

Hello everyone,We would like to give certain people in Personio access to the creation and management of projects (as part of project-based time tracking).These people should not have any other rights than the above.Do we have the option of assigning specific rights here in Personio?If so, how do I set this up?Best regardsMona Translated by Admin using technology, original post hidden belowHallo Zusammen,wir möchten bestimmten Personen in Personio Zugriff auf die Erstellung und Verwaltung von Projekten (im Rahmen der Projektbasierten Zeiterfassung) geben.Diese Personen sollten keine anderen Rechte, außer obige haben. Haben wir in Personio die Möglichkeit, hier spezifische Rechte zu vergeben?Wenn ja, wie richte ich das ein? Viele GrüßeMona 

Hi everyone,I have a question regarding vacation policies. I would like to create new policies per country and assign them to our employees. However, my fear is that the existing data (e. g. carryover days or already taken vacation days from this year) gets lost. Does anyone have any experience with that?