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Time Off & Attendance

Sharing all your questions and discussions on Time Off & Attendance, as well as the Calendar.

  • 510 Topics
  • 1,237 Replies
511 Topics
E
Getting Started
EvelynGetting Started
posted in Time Off & Attendance
Compensation days requested via personio (?)

Dear community, dear personio, First of all, we love personio!!❤️ However, as this platform can be used for sharing/voting for ideas to improve processes and efficiency: our staff usually starts/ finishes their business trips on weekends*, and we give compensation days back in return (half or full days). Right now, employees have to send an email to HR to request days back but it would be so much easier if staff could directly claim it via personio (e.g. with opportunity to upload their flight booking as proof). Is there anyone else who would benefit from such function integrated in personio?🙂 Warm regards, Evelyn *Why weekends?: because in our case we mostly have long-distance flights (Africa) and employees use the weekdays fully on side to make the most out of the long trip.

643
Sofia V.
Personio Employee
S
Getting Started
Sarah ShoveGetting Started
asked in Time Off & Attendance
Automatically filled in attendances

Is there are way to automate that the attendance hours for the employees for one entity are filled in automatically per working day from 09:00-17:00?

571
Steve
Personio Employee
LuisHenri
Getting Started
LuisHenriGetting Started
asked in Time Off & Attendance
Wrong tracking time/attendance

Hello, For a few weeks now, my Time Tracking tab is not correctly showing the 40h/week I should work. Even though it seems to be correctly configured on the system. For some reason, it greys out the Friday, Saturday and Sunday. Even though it is set that I work 8h/day form Monday to Friday. And (maybe for that reason?) it shows me only X/32h of Time Tracked. On the screenshot below you can see in Red the Friday greyed out and the Time Tracked of 32h. And in green that it should’ve been 40h. I already asked to colleagues of mine and for them it shows normally. Even the HR view of my page is normal. So, for some reason, it only happens to me. I have already tried to clean my browser’s cache, but with no success. Please help me, as it is very annoying and disturbs my time tracking.

331
Steve
Personio Employee
K
Explorer
Kasey ShenExplorer
asked in Time Off & Attendance
Public holiday appearance in absence calendar

Hi, as you can see from below screenshot, even when I choose no public holiday from the drop down list, there is still one calendar appears in employee’s calendar, how can I remove that? I checked in the office setting, there is one office type in there called remote, which has holiday type: ‘Norway public holidays (from company)’. I can not remove it even no employee is assigned to that office type.

634
Steve
Personio Employee
Linda
Communicator
LindaCommunicator
asked in Time Off & Attendance
Weekly hours

Hi all, I hope you are all well 😉! I have an employee who was historically assigned the wrong working hours model. I have tried to remove it from the employee profile as it is causing the full-time employee to show as a part-time employee. Unfortunately, I am unable to do this and would appreciate some help in getting this resolved. Many thanks! Regards, Linda

2437
Zulema T
Personio Employee
J
Getting Started
Jonas WeigtGetting Started
asked in Time Off & Attendance
Remove Time Tracking in the left bar

Dear Team, all my employees see time tracking in the left bar. But we don´t work with confirmations and dont need this. The employees click on it and its empty, because nobody need to confirm some time. Can we remove it? Its very confusing that it is only for the confirmation.

804
T
Personio Product Manager
J
Explorer
janettmExplorer
asked in Time Off & Attendance
Time tracking widget & project assign

Is there any planned update for the time tracking widget on the homepage? In the current (new) manual time tracking widget, there is no option to select a project. This causes a challenge for our HR data monitoring because we use the project function to differentiate between office and remote work (with remote work being tracked as one ‘project’). Without this option, our ability to accurately monitor remote work is compromised. Despite this limitation, having quick access to the time tracking widget on the homepage is essential, as it prevents the need for employees to navigate to the attendance calendar. Therefore, adding a project selection feature would enhance the usability of the current widget without sacrificing convenience. Even better, could a direct option be included in the time tracking widget for employees to select whether they are working from the office or remotely? This change would streamline the process and improve data accuracy. ote: Our employees work 40-80% remot

1402
T
Personio Product Manager
J
Explorer
J.E.Explorer
posted in Time Off & Attendance
Best practice in Personio for Sick Leave in the UK

Hi all, UK HR colleagues, can you please advise, how do you go about recording, managing and reporting on Company Sick Pay vs Statutory Sick Pay (paid and unpaid). And also how do you monitor long-term sick leave with the help of Personio? We only recently implemented Personio. Currently we have only one leave type which is UK Sick Leave. We couldn’t create an accrual policy because it’s a rolling 12-month policy which is not supported in Personio at the moment. So the set up is pretty basic. We’re now thinking whether we should create separate leave types for SSP etc, but that would rely on employees selecting the correct leave type... Thanks in advance!

1003
People Person
Communicator
SabbuSchreiber
Communicator
SabbuSchreiberCommunicator
posted in Time Off & Attendance
Considering break rules for the whole working day

Hi, some questions related to the breaks. There’s the option to either restrict people from saving time entries if breaks are missing or don't comply with the break rules - or - to automatically add breaks if they are missing or don't comply with the break rules: Now, it can happen that an employee works a total of 10h a day and he takes a 1h break in between. Which for us is still compliant with the rules. However, if this break is let’s say after his first 7h of work instead of his first 6 (or less), they won’t be able to save their entry. Or, in the latter case, they will have an additional 30min deducted after 6h of work, resulting in a 1.5h break that day instead of just the 1h that they manually tracked. Is there a workaround for this? That the rules consider the whole working day? Thanks in advance, Sabrina

313
Steve
Personio Employee
V
Getting Started
vanilaGetting Started
asked in Time Off & Attendance
E-Signatures during absences

So, I’ve got a question. When requesting a e-signature you get to choose who is signing the document even if you wrote @@CEO@@. What happens when for example the CEO is on vacation or on sick leave and they can’t sign the document? Does Personio recognise the CEO’s position and request the e-Signature from the person who is in charge during the absence of the CEO? Thank you in advance.

401
Zulema T
Personio Employee
L
Getting Started
Lauren BallochGetting Started
asked in Time Off & Attendance
Annual Leave requests for next year

Hi, I am new to using personio and an employee has said that when they are requesting leave for next year, it’s coming off this years allowance. How do we amend this so that the deduction isn’t taken off this years allowance? Many thanks, Lauren

541
Zulema T
Personio Employee
HRJoy
Communicator
HRJoyCommunicator
asked in Time Off & Attendance
Rolling 12 month absence totals

We have various types of absence that are limited to a certain number of days over a rolling 12 month period - for example, we offer five paid days off for ‘Time Off For Dependants’. Currently, it’s not possible to create a policy that creates this allowance, as the policies work on a set time period (ie calendar year), rather than working on a rolling basis. When Supervisors are receiving requests for these types of absences, they currently have to manually look in to the detail of how many hours/days the employees has already taken over the last 12 months before they can approve the absence - or, more likely, they just approve the absence without checking! Is this possible in the current system, or should this be added to the Ideation board?

811
Zulema T
Personio Employee
K
Explorer
Kasey ShenExplorer
asked in Time Off & Attendance
Working schedule adjustment - overtime&deficit hours record

Hi, I changed one employee's working schedule from 100% to 80% per day on 6th August. He has access to his attendance sheet and tracks his working hours there every day. After adjusting his working schedule, I checked his overtime balance and found no items recorded for August, despite him tracking his working hours up until now. Could you please advise why this is happening and how to fix it? Regards, Kasey/ HR

242
K
Explorer
M
Getting Started
meching123Getting Started
asked in Time Off & Attendance
Overbooking one day with vacation and worktime

Hello there I do encounter this behavior when using the Personio UI in my Browser. I will try to explain myself in a detailed manner: As I am a lazy person, I do fill out my Personio Attendence only once a month. Therefore I go to the Personio UI in my Webbrowser and got to attendence. Then I select the first day of the month to add my worktime and breaktime and press "Save". Now the first day has a proper entry and shows three dots on top of the container. Clicking on these 3 dots give two options: 1. Copy Hours 2. Delete Day. If I press on Copy Hours I can copy the first day of the month to the entire month without the need of typing my worktime manually everyday. Now this is what I have been doing for quite some time without running into any issues. But then one day I decided to take vacation after I already "autofilled" the month. So the day I wanted to take vacation on was already booked with worktime and my vacation time was also booked on the same day. Personio allows to take va

582
SabbuSchreiber
Communicator
C
Getting Started
CorinaHawkinsGetting Started
asked in Time Off & Attendance
How do you set up different working locations / public holidays?

Hey there We are starting to employ global employees and want to select their country location to then populate public holidays for that location. Does anyone know how to do this within Personio?

2271
I
Personio Employee
C
Follower
CarinaFollower
asked in Time Off & Attendance
View Absence type details

Hi, Currently everyone can see the absence type details from each colleague in the company. We want to change it that: only the team lead can see details (holiday balance, carry over etc.) on that for the own direct reports all colleagues see if someone is on holiday, but no further details. Can you support with this request? Thank you Carina

1243
I
Personio Employee
H
Getting Started
hkl112277Getting Started
asked in Time Off & Attendance
Working Students Germany - Work Schedule Question

Hello, There is a related topic to our problem: We have the same problem with the working time for working students in their non-lecture periods (usually 2-3 months a year): normally they work 20 hours/week, during non-lecture periods 40 hours/week (working as a full-time). The suggestion in respective topic is perfect, in which HR manually changes the work schedule after 2 months of full-time schedule back to 20 hours/week. However, I wonder whether there is a workaround that can automatically switch their work schedule rather than switching it manually after their ending of non-lecture period. Looking forward to any reply soon =)

251
I
Personio Employee
C
Getting Started
CloeGetting Started
asked in Time Off & Attendance
Holiday entitlement

Hallo, mir ist aufgefallen, wenn die Mitarbeiter die Überstunden als Überstundenabbau nehmen, dass dieser 0,5 Tag (6 Stunden) z.B als extra Urlaubstag angezeigt wird und unter bei “Verfügbarer Kontostand“ angezeigt wird- obwohl dieser Überstundenabbau schon längt passierte. Ich habe jetzt nicht mehr ein Beispiel. Hoffe, jemand könnte mir da weiterhelfen. Danke!​​​​​ Hello, I have noticed that when employees take the overtime as overtime reduction, this 0.5 day (6 hours) is displayed as an extra day of holiday, for example, and is displayed under "Available account balance" - although this overtime reduction has already happened for a long time. I no longer have an example. I hope someone could help me. Thank you!

442
I
Personio Employee
F
Follower
FairrFollower
asked in Time Off & Attendance
Maternity leave and Maternity cover

Hi community, I would like to reflect in the org chart when a person is going on maternity leave and some one else cover the position. I would like both to be in the org chart, but I can’t see how. What everyone else does? or long sickness. They are still employees so they should be in the org chart, but all the reports should be changed to the new person. Thank you

841
I
Personio Employee
W
Getting Started
WorkingAWBGetting Started
asked in Time Off & Attendance
Working Students Germany - Vacation Day Accrual Question

We have four working students in Germany. They all work 3 days a week and based on their 12 month contract receive four weeks of vacation - so they get 12 days of vacation. But for about 2 months of their working year, they switch to a 5-day week (during the non-lecture periods). We would like to recognize these extra days and give them the correct amount of vacation, which will likely be more than just 12 days because their average work days per week would actually be more than 3. Is there any way for Personio to account for this, or do we just have to give them 12 days of vacation?

7134
I
Personio Employee
K
Explorer
Kasey ShenExplorer
asked in Time Off & Attendance
time tracking/ clock in and out

Hi, I can see the clock in and out function is available at personio. I have a few questions regarding how to use it: when I go to settings - attendance - tracking profiles, I can see two types of profiles: clock in/out, and manual tracking. what is the difference between them? I only grand six people with time tracking permission by go to settings - employee roles - attendance data, and tick view and propose. The rest of the employees doesn’t need time track permission, so I tick nothing in attendance data. However, when I go to settings - attendance - tracking profiles, I can see all employees are assigned with clock in/out (default). Why? Therefore, I tried to remove the unnecessary clock in/ out assignments in my question 2. So I go to employee list and select these employees, and click on actions - where i can only find the options ‘ edit time tracking profile’ but no option for delete from time tracking profile. So my question is how to unassign them from clock in/out profile? Ca

1131
I
Personio Employee
D
Getting Started
Daria.PGetting Started
asked in Time Off & Attendance
Schedule change did not work

Good afternoon, I have changed the working schedule of a colleague using the Change schedule button under Employee work schedule tab. Although the change has been accepted by the system, it does not show in his schedule view. The working day must start at 08:00 but in the calendar 08:30 is shown. Please kindly assist in this issue. Have a nice day!

161
I
Personio Employee
D
Getting Started
Daniela O.Getting Started
asked in Time Off & Attendance
2nd approver doesn't receive email notification

Hi, We have created a special approval process for certain types of absence. The process only applies to certain employees, so an employee filter is also set. In the first step, the manager must approve the absence and in the 2nd step, a specific role x. The process itself works, but the 2nd approver (employee in role x) does not receive an email notification. The approval request only appears in the inbox in Personio. I have checked the personal settings and the e-mail notification is activated. What can be the reasons why the 1st approver receives an email in addition to the inbox notification and the 2nd does not? Thanks for your help :)

191
I
Personio Employee
M
Getting Started
matea.crcGetting Started
asked in Time Off & Attendance
Edit absence for multiple employees

Hello, I imported an absence for all our employees with the import function. Now the absence has to be shifted to another week. Is it possible to edit the absence for all employees? Or do I really have to manually delete the absence from each employee’s profile to be able to import the adjusted absence. Thanks for the help!

281
I
Personio Employee
E
Getting Started
ermguestGetting Started
asked in Time Off & Attendance
Absence approvals

Hi, Is it possible to set up approvals for an absence type, in this case paid vacation, that are region specific? So we have several regions in our company group and for one of these regions I would like to be able to make it so that as well as supervisors of employees (as some supervisors are in different regions/office) one employee role type based in that region can also approve their absences and receive the notifications etc without making this person an admin. I can’t see a way to assign approval workflows for this. Thanks, Ellen

324
I
Personio Employee

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