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Time Off & Attendance

Sharing all your questions and discussions on Time Off & Attendance, as well as the Calendar.

  • 523 Topics
  • 1,276 Replies
523 Topics
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Getting Started
meching123Getting Started
asked in Time Off & Attendance
Overbooking one day with vacation and worktime

Hello thereI do encounter this behavior when using the Personio UI in my Browser. I will try to explain myself in a detailed manner: As I am a lazy person, I do fill out my Personio Attendence only once a month. Therefore I go to the Personio UI in my Webbrowser and got to attendence. Then I select the first day of the month to add my worktime and breaktime and press "Save". Now the first day has a proper entry and shows three dots on top of the container. Clicking on these 3 dots give two options: 1. Copy Hours 2. Delete Day. If I press on Copy Hours I can copy the first day of the month to the entire month without the need of typing my worktime manually everyday.Now this is what I have been doing for quite some time without running into any issues. But then one day I decided to take vacation after I already "autofilled" the month. So the day I wanted to take vacation on was already booked with worktime and my vacation time was also booked on the same day.Personio allows to take vacat

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SabbuSchreiber
Helping Hand
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Getting Started
CorinaHawkinsGetting Started
asked in Time Off & Attendance
How do you set up different working locations / public holidays?

Hey thereWe are starting to employ global employees and want to select their country location to then populate public holidays for that location. Does anyone know how to do this within Personio?

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Personio Employee
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Follower
CarinaFollower
asked in Time Off & Attendance
View Absence type details

Hi, Currently everyone can see the absence type details from each colleague in the company. We want to change it that:only the team lead can see details (holiday balance, carry over etc.) on that for the own direct reports all colleagues see if someone is on holiday, but no further details.  Can you support with this request?Thank youCarina

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Personio Employee
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Getting Started
hkl112277Getting Started
asked in Time Off & Attendance
Working Students Germany - Work Schedule Question

Hello,There is a related topic to our problem: We have the same problem with the working time for working students in their non-lecture periods (usually 2-3 months a year): normally they work 20 hours/week, during non-lecture periods 40 hours/week (working as a full-time). The suggestion in respective topic is perfect, in which HR manually changes the work schedule after 2 months of full-time schedule back to 20 hours/week. However, I wonder whether there is a workaround that can automatically switch their work schedule rather than switching it manually after their ending of non-lecture period.Looking forward to any reply soon =)

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Personio Employee
C
Getting Started
CloeGetting Started
asked in Time Off & Attendance
Holiday entitlement

 Hallo,mir ist aufgefallen, wenn die Mitarbeiter die Überstunden als Überstundenabbau nehmen, dass dieser 0,5 Tag (6 Stunden) z.B als extra Urlaubstag angezeigt wird und unter bei “Verfügbarer Kontostand“ angezeigt wird- obwohl dieser Überstundenabbau schon längt passierte. Ich habe jetzt nicht mehr ein Beispiel. Hoffe, jemand könnte mir da weiterhelfen. Danke!​​​​​Hello,I have noticed that when employees take the overtime as overtime reduction, this 0.5 day (6 hours) is displayed as an extra day of holiday, for example, and is displayed under "Available account balance" - although this overtime reduction has already happened for a long time. I no longer have an example. I hope someone could help me. Thank you!

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Personio Employee
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Follower
FairrFollower
asked in Time Off & Attendance
Maternity leave and Maternity cover

Hi community, I would like to reflect in the org chart when a person is going on maternity leave and some one else cover the position. I would like both to be in the org chart, but I can’t see how. What everyone else does? or long sickness. They are still employees so they should be in the org chart, but all the reports should be changed to the new person. Thank you  

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Personio Employee
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WorkingAWBGetting Started
asked in Time Off & Attendance
Working Students Germany - Vacation Day Accrual Question

We have four working students in Germany. They all work 3 days a week and based on their 12 month contract receive four weeks of vacation  - so they get 12 days of vacation. But for about 2 months of their working year, they switch to a 5-day week (during the non-lecture periods). We would like to recognize these extra days and give them the correct amount of vacation, which will likely be more than just 12 days because their average work days per week would actually be more than 3. Is there any way for Personio to account for this, or do we just have to give them 12 days of vacation?

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Personio Employee
K
Explorer
Kasey ShenExplorer
asked in Time Off & Attendance
time tracking/ clock in and out

Hi,I can see the clock in and out function is available at personio. I have a few questions regarding how to use it:when I go to settings - attendance - tracking profiles, I can see two types of profiles: clock in/out, and manual tracking. what is the difference between them? I only grand six people with time tracking permission by go to settings - employee roles - attendance data, and tick view and propose. The rest of the employees doesn’t need time track permission, so I tick nothing in attendance data. However, when I go to settings - attendance - tracking profiles, I can see all employees are assigned with clock in/out (default). Why? Therefore, I tried to remove the unnecessary clock in/ out assignments in my question 2. So I go to employee list and select these employees, and click on actions - where i can only find the options ‘ edit time tracking profile’ but no option for delete from time tracking profile. So my question is how to unassign them from clock in/out profile? Can

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Personio Employee
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Getting Started
Daria.PGetting Started
asked in Time Off & Attendance
Schedule change did not work

Good afternoon, I have changed the working schedule of a colleague using the Change schedule button under Employee work schedule tab. Although the change has been accepted by the system, it does not show in his schedule view. The working day must start at 08:00 but in the calendar 08:30 is shown. Please kindly assist in this issue. Have a nice day!

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Personio Employee
D
Getting Started
Daniela O.Getting Started
asked in Time Off & Attendance
2nd approver doesn't receive email notification

Hi,We have created a special approval process for certain types of absence. The process only applies to certain employees, so an employee filter is also set. In the first step, the manager must approve the absence and in the 2nd step, a specific role x. The process itself works, but the 2nd approver (employee in role x) does not receive an email notification. The approval request only appears in the inbox in Personio. I have checked the personal settings and the e-mail notification is activated. What can be the reasons why the 1st approver receives an email in addition to the inbox notification and the 2nd does not? Thanks for your help :)

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Personio Employee
M
Getting Started
matea.crcGetting Started
asked in Time Off & Attendance
Edit absence for multiple employees

Hello,I imported an absence for all our employees with the import function. Now the absence has to be shifted to another week. Is it possible to edit the absence for all employees?Or do I really have to manually delete the absence from each employee’s profile to be able to import the adjusted absence. Thanks for the help!

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Personio Employee
E
Getting Started
ermguestGetting Started
asked in Time Off & Attendance
Absence approvals

Hi,  Is it possible to set up approvals for an absence type, in this case paid vacation, that are region specific? So we have several regions in our company group and for one of these regions I would like to be able to make it so that as well as supervisors of employees (as some supervisors are in different regions/office) one employee role type based in that region can also approve their absences and receive the notifications etc without making this person an admin.  I can’t see a way to assign approval workflows for this.  Thanks,  Ellen 

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Personio Employee
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Follower
Stefanie PieraFollower
asked in Time Off & Attendance
Can we upload a second Sicknote Document to Absences?

Dear Personio Users, Yesterday I had to upload two justification pieces to one of my employees absences illness in Personio. However, I was able to upload only one. It told me that no other document can be uploaded. Is there some possibility to upload two documents? Anything in the setup to modify?Thank you very much!Best regards, Stefanie

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S
Follower
H
Getting Started
Hannah23Getting Started
asked in Time Off & Attendance
Overlapping absence

Good afternoon,  one of our employees is trying to add 2 days of leave. This is for the 10th and 11th August, this follows an approved week of leave prior to this. I have checked the periods do not currently overlap so cannot see any issue for this error message.I also as administrator cannot delete this absence and re input it as it needs to be approved and added to the team rosta.

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A
Getting Started
AlexandraPedGetting Started
posted in Time Off & Attendance
Attendance bug - counting public holidays as work days

Hi, I just added a new employee starting from 1st of July. It shows that the employee has 40 minus hours in the beginning of July, although the start date is 1st of July. When I checked why, I saw that public holidays in May and April are counted as working days for this employee. Can you support how to solve the issue?  Thank you, Alexandra

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Personio Employee
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Getting Started
Glen RileyGetting Started
asked in Time Off & Attendance
Vacation Balance

Say a person is working 20-hour weeks.  How does one interpret the “Available balance” under “Paid Vacation details”?  For example, if it says that person has a balance of 10 days, does that mean they can take off 10 calendar days or 20?

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Personio Employee
M
Getting Started
matea.crcGetting Started
asked in Time Off & Attendance
Vacation Balance

Hello, is it possible to set up an automated quarterly reminder which is sent out to every employee with their current vacation balance and the prompt to please plan their holiday on time?

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Personio Employee
S
Getting Started
sabrinaharaGetting Started
asked in Time Off & Attendance
Absence and Accrual Policies

Hello hello, fellow Personio users! I joined at the beginning of April 2024 and my contract expires on the first day of October 2024. In my current company, they offer 28 vacation days, and since I will work for 6 months, this means 14 vacation days (half of the full year). Still, when assigned the policy, I have 12 vacation days available instead of 14.I thought it could be because the start date is the 2nd of April instead of the 1st of April, but when I tried to change it to the 1st of April, the policy assigned over 25 vacation days.  Has this ever occurred to anyone? Can you help me with this? Many thanks in advance.

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Personio Employee
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Follower
AnnaDFollower
asked in Time Off & Attendance
Saturday and Sunday shifts and working time compensations in Finland

Hi Personio users especially in Finland!I'm tagging some of you I found here: @Katriina @Edda van der Ende @Krista  I’d be interested to hear how you have solved the issue with evening / Saturday / Sunday shifts, if you have that. According to our collective agreement (TES), you get a +15/25/100 % compensation for those hours, and in our organisation it’s not paid but added to the working hours. E.g. if you work (by the employer’s request which is different from flexible working hours), for 4 hours on a Saturday, you should mark 1,25 x 4 = 5 working hours. We are just starting with Personio and thought to handle this with project markings and manual adjustments but I’m not satisfied with the solution and would like to find more ways to do it. If there’s some over time balance it could be converted to an additional absence type with correct ratios, but that is not always the case with flexible working hours, so we can’t really count on that.Thanks a lot for any tips! Anna from Finland

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Personio Employee
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Getting Started
schopu96Getting Started
asked in Time Off & Attendance
Incorrect calculation of hours and overtime

Hello, We have noticed that the recorded overtime is being calculated incorrectly. 10 hours are compensated monthly and may not be credited to the overtime account. The specific case is the month of June: If I add all the times together, it's 126 minutes plus. Then the recorded time is even correct (16x8 + 126 min = 130:06), and also remains (5:54). The overtime is not correct here (4:49).Does anyone have any idea what the problem could be?Thank you very much!

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Personio Employee
B
Getting Started
BlueGetting Started
asked in Time Off & Attendance
can you assign two public holiday calendars to a company?

HiI have an individual assigned to a UK based office but working  in Greece. How can I set up the Greek public holiday?

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Personio Employee
Y
Getting Started
YildizGetting Started
asked in Time Off & Attendance
Problem with time tracking

Hello everyone, Employees cannot see their attendance calendar and track their times, even though I have followed all the steps in this article Create work schedules – Personio. Do you have any idea what I am missing?Thanks in advanceYildiz

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Y
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A
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AndresMGetting Started
asked in Time Off & Attendance
Overtime pay out in mix of days off and money

Hello! Suppose an employee performs 5 hours overtime which should be paid out at 130%. The employee chooses to have 5 hours added on his holidays (or overtime account) and 30% paid out. How would I set this up? thx!   

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Personio Employee
J
Getting Started
jo.kansagraGetting Started
asked in Time Off & Attendance
Out of Office option in calendar integration

When someone has holiday approved, it integrates with our calendars to show ‘Out of Office’.  Is there anyway we can switch it so it shows as ‘Holiday’? Also can we switch this action on for Volunteering and WFH / Company Visit which are both absence types we have created?

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Personio Employee
T
Getting Started
Tanja MittagGetting Started
asked in Time Off & Attendance
Ablaufdatum Urlaubsanspruch ändern

How can I change the expiration date (31.03.2024) for vacation entitlement?We would like to extend the expiry of the carryover by 5 days (05.04.2024)

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Personio Employee
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