Attendances & Absences

462 Topics

Hello,in order to be in compliance with the Zeiterfassungsgesetz we would like to run a report to see company wide attendance, not just person by person.Is there any way to do this?

371

1 year ago

bruchmDetective

asked in Attendances & Absences

working time and time account (Overtime Management)

Dear all,how does the working time account in Personio function and how can we correctly mirror our contractual agreements/obligations. We have a base working time between 10 and 16h daily.We have a clause in the contracts stating that 4h (and in some 2h) overtime /week are covered via the working contract and hence are not compensated.In Personio I understand that employees are accumulating the monthly worked hours vs. hours to be worked and an overall account of minus or plus hours. Questions:The overall minus and plus hours: Are they endless over the entire time an employee has worked with the company or are they at one point nullified? How can we deduct the 4h/2h weekly overtime that is agreed in the contracts from the overeall available positive time account. I.e if an employee works 42h per week the overall plus hours do not go up. But if he works 48h they go up by 4h (or six if he has 2h additional time in his contract). We need to make sure that employees take official time of

1605

1 year ago

ammarExplorer

asked in Attendances & Absences

API Absences, not working for me.

Hi.I just realized only some absences/timeoffs are passed through API, the ones that are whole-day absences. The hour-absences are not shown through API, which renders the whole idea useless and I don’t see any point in it, it’s just confusing.Maybe I’m doing something wrong, but i’ve checked the API permissions, there is no distinctions between whole-day and hours absences. Does it work for you?https://api.personio.de/v1/company/time-offs?start_date=2021-11-01&end_date=2021-11-30&limit=200&employees[]=XXXXX

1736

1 year ago

linakaGetting Started

asked in Attendances & Absences

Cancel the certificate requirement

Hey, One of our supervisors got this message, any idea why did it pop up?We have created an absence type for Remote work and according to our laws, we require employees to submit a written document. It shouldn’t be cancelled 😀

461

1 year ago

Ragid MartisFollower

asked in Attendances & Absences

Google Calendar x Personio Integration

Dear Personio community,I am making this post to request information regarding the following. We have the integration between Google Calendar and Personio set and has been using it for a bit. The integration works fine, but we would like to have more details in the Calendar. Currently, when an employee take time off, it will appear in the Google Calendar from Personio but it will not have the “out of office’ or description for the leave. Rather, the time off will appear as an “all day” event. My question is, is it possible to have “out office’ or any other detail in the event created from Personio? Or is there anyone else, that experienced the same and found a work around?Looking forward to your replies!Ragid

2691

1 year ago

NatiLalFollower

asked in Attendances & Absences

Public holidays and freelancers

Hi We have freelancers working with us in different countries. If they want to take a vacation during public holidays of our HQ country Personio doesn’t count that in as a paid vacation day. Not sure I made this clear.

401

1 year ago

OscarExplorer

asked in Attendances & Absences

Adjusting the work schedule option to prorate absences

Hi @Andrea , I was checking to cover a doubt that might relate to this point and was checking your indications, and a question popped up. If I set the work schedule option to prorrate absences, would it affect ALL of the absences for that employee?To go to the point, we have several different paid absences in the company, but only 1 of them would need to be prorrated for the part time employees, so not sure if that option would work here. Thanks in advance!

161

1 year ago

eric91Getting Started

asked in Attendances & Absences

Fourfeit Jour - day per year scheme

Hi, within our French office we are now applying a fourfeit jour /day per scheme. This means that we need the employees to enter their working time not in time but in full days and half days. Is there any way within Personio to do this?

271

1 year ago

OscarExplorer

asked in Attendances & Absences

Shift configuration

Hello community!! Here at Pro a Pro we are facing a slightly discomforting situation with the time tracking. We work a shorter shift on Fridays usually, but this situation also applies to Festivities Eve’s (i.e. if a Wednesday is an official Festivity, we will have a short shift on Tuesday AND on Friday that week). Due to the shifts configuration in Personio, we have the shorter shift contemplated for Fridays, but we realized that when we have the festivity situation, the system “expects” a longer shift, and therefore is showing to all employees a message stating they haven’t completed the expected shift. Is anyone else facing a similar situation? How could this be solved? I’ve seen this post With a similar scenario, but the solution states deactivating the “Track deficit hours and Deduct hours options if possible ✅”, and this raises another question: would that mean that we would have visibility on overtime and compensated hours still? This is something that we are required to do. Ha

8210

1 year ago

TabathaExplorer

asked in Attendances & Absences

Absence request that exceed the entitlement

I wonder if you can help me to find a solution to an issue we are having with staff being able to request holiday over their allocated entitlement.example last year we have someone take 3.5 days more than the absence setting should allow, they were allocated 15 days and were able to take 18.5. Is there a box I’m not ticking or is this a serious fail in the system?Is our only fail safe the line manager (approver) surely it should flag to say you don’t have allowance for this or atleast tell the manager they dont. Please help

1183

1 year ago

supermonaGetting Started

asked in Attendances & Absences

Weekly updats of absence on slack integration

I would like to know if i can set the notification a few days before the absence, like evey Monday in the morning to give everyone a headup.Also I would like wo know can we set different updates in different channel?

411

1 year ago

Mercury24298Getting Started

asked in Attendances & Absences

Removal of Sick Day Personio

Hi there,I would like to remove my sick day from Personio. I ended up having to remove the sick day and was just wondering if it is possible to remove the sick day after it has already been approved by my supervisor?

352

1 year ago

Square1HeidiGetting Started

asked in Attendances & Absences

French absences

In France there are certain limitations as to in how many periods you should grant holidays and within certain periods of the year. How can we create rules to include that information?

361

1 year ago

MirjamPichlerPersonio Implementation Manager

posted in Attendances & Absences

Best-Practice: Finland & Denmark - Accrual Policy

Dear Personio Community, often, in Finland the annual leave entitlement is allocated at a specific month in the year. However, in Personio leave entitlement can only either be granted at the beginning of the year or at the employee’s hire date. Nevertheless, there is a little trick that allows you to still allocate the annual leave entitlement in a specific month. In order to do so, just create an accrual policy of 0 days, assign it to your employees and then import the leave entitlement on the 1st of the specified month. Disclaimer: our web offer is for non-binding information purposes only and does not constitute legal advice in the actual sense. Click on “Show Content” to read the full Disclaimer:We would like to draw attention to the fact that our web offer is for non-binding information purposes only and does not constitute legal advice in the actual sense. The content of this offer cannot and is not intended to replace individual and binding legal advice that addresses your spec

4569

1 year ago

CamillaExplorer

asked in Attendances & Absences

Archiving an abscense type?

Hi, is it possible somehow archive absence types without all the earlier absences with that type will vanish? For example, when we took Personio in use, the absence type sick days was only possible to set either all day or first/second half of the day. Later there came option, that you can put only hours for example 14:00 - 16:00. And now if we want to enable people also to use the hour option, we had to create a new absence type, since we can’t modify the original (*time unit) that it would also include the hours.So now we have ”sick days” and ”sick hours” even though we would want to only use one kind of sick absence and there would be option to choose either all day or the hours. SO, would it be possible somehow that we could edit the time unit OR that we could archive the other absence type without all that type absences vanishing in the past?

153

1 year ago

marielle.van.wieringenCommunicator

posted in Attendances & Absences

Is it possible to request a holiday leave in the app? (More than one day)

Clear and simple :) Make it possible to request a holiday leave in the app.

16512

1 year ago

justanotherhrGetting Started

posted in Attendances & Absences

Custom Accrual Policies

Hey there! Regarding Mara’s instructions below (and earlier in this thread):– – –The best way to reflect these regulations in Personio is by creating 2 different monthly accrual policies:2 days per month assigned since hire date 2,5 days per month assigned in March for the next entitlement period (which is April)– – –I can’t see the option of assigning a policy for the next entitlement period (see screenshot above). I can only see 2 options: Jan 1st or employee’s work anniversary.Am I doing something wrong and could you instruct me how to build the 2 different Finnish accrual options in Personio? Best,Noora

621

1 year ago

Stefan TGetting Started

asked in Attendances & Absences

Bulgarian public holidays - substitute days

Hello,I was setting up the different offices’ different holiday calendars per country and noticed something for Bulgaria:New Year's Day: 01.01.2023 - SundayLiberation Day: 03.03.2023 - FridayOrthodox Good Friday: 14.04.2023 - FridayOrthodox Holy Saturday: 15.04.2023 - SaturdayOrthodox Easter Day: 16.04.2023 - SundayOrthodox Easter Monday: 17.04.2023 - MondayLabour Day: 01.05.2023 - MondaySt. George's Day: 06.05.2023 - SaturdayCulture and Literacy Day: 24.05.2023 - WednesdayUnification Day: 06.09.2023 - WednesdayIndependece Day: 22.09.2023 - FridayChristmas Eve: 24.12.2023 - SundayChristmas Day: 25.12.2023 - MondayChristmas Holiday: 26.12.2023 - TuesdayCurrently, per law, if a national holiday falls on a weekend, the 1st working day right after it, usually the Monday if the Monday itself is not a holiday, becomes a bank holiday in the country (similarly to how it works in the UK for example). Respectively, in 2023, 2 January, 8 May, and 27 December are also bank holidays.This makes a di

1081

1 year ago

janettmExplorer

asked in Attendances & Absences

How to add extra free hours to all employees?

In our company we have common practice that day before annual holidays we have only 6 hour of work (normal work day 7,5 hours). How to modify that to have correct goal and monthly balance?We have flexible hours and workinh hour bank & leaves in use so the correct balance is important.

403

1 year ago

frwckGetting Started

asked in Attendances & Absences

Out-of-office for google calender integration

Hi all, we just set up the Personio - Google Calender integration for absences.Unfortunately the event that is created in Google Calendar is just a “normal” event, that is not marked as an out-of-office event. This also cannot be changed in Google Calendar as can be seen here. Out of office event in Google Calendar are really handy, and I don’t want my team to manually add another out of office event manually just to have this feature.Am I missing something? If this is not implemented yet, I am sure that the Google Api would allow for it.Thanks and best regards,Mtthias

7302

1 year ago

DanieleCommunity Admin

published in Attendances & Absences

Holiday Entitlements in Personio

Dear Community, Our goal is to simplify your HR processes. In order to do so we would like to learn more about your company’s holiday accrual policies.Within Personio, we have the ability to capture your employee’s working schedules, along with their absence entitlements. By doing so, you can eliminate the admin stress of adding the pro-rata calculation and balance adjustments on your employee’s profiles and have this completely automated in your account!We’d love to hear from you on your experience with the Absence and Attendance areas of Personio. Is there anything that you do differently, depending on your country laws or company policies, whereby a workaround is needed to capture your settings correctly?I’m looking forward to hearing your methods! Kind regards from Dublin, Daniele

8826

1 year ago

SecureINNewbie

asked in Attendances & Absences

Annual Leave calculation error

I have added a new joiner to Personio and assigned them a preset annual leave accrual policy (which is currently in use for other employees). Once assigned the employee should have a pro-rata 2023 annual leave allowance (based on the full years allowance of 195 hours). Instead the assigned allowance is showing as 260 hours.We have used this absence accrual policy several times this year already for new starters, and it has previously worked correctly, but on this occasion the system calculation is incorrect. What is the error? How do I fix it?

221

1 year ago

Boris ITGGetting Started

asked in Attendances & Absences

Validación de vacaciones en equipos líquidos (SW)

Hello,I would like to know if anyone has a good practice about the usual case in IT companies: they are liquid teams (without hierarchies) and the people belong to several managers (of projects), these are the ones who organize their work and validate vacations indistinctly.Our problem is that we have to assign a workflow to a viewer, and the viewer cannot "forward/delegate" to the person responsible for projects who takes charge of the collaborator for a certain period. The change can be made, but it is necessary to communicate with HR to modify the flow.Therefore the question is, if someone knows a good practice or has been able to solve it in a different way.This inquiry was translated by the moderator.Hola,me gustaría saber si alguien tiene una buena práctica acerca del caso habitual en empresas IT: son equipos líquidos (sin jerarquías) y las personas pertenecen a varios responsables (de proyectos), esto son quienes organizan su trabajo y validan las vacaciones de forma indis

1 year ago

sabrina.refurbedExplorer

asked in Attendances & Absences

How can I make an export of paid overtime?

Hi,I would need an overview of all overhours which have been paid out. How can I do this?Since there is no option to export the time balance at a specific due date I wanted to calculate it myself by using target working hours, acutal worked hours and paid overtime. 🤓Can anyone help? 🙏

311

1 year ago

AnnemiekeFollower

asked in Attendances & Absences

Mobile App - Absence holidays

Hi! If employees want to request Absence in the Mobile App, they can only choose 'Sick Leave’How can I make sure that they can also choose Holiday-Hours??? Thanks a lot!!!

462

1 year ago

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