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Attendances & Absences

Sharing all your questions and discussions on Attendances & Absences as well as the Calendar.

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WorkingAWBGetting Started

asked in Attendances & Absences

Working Students Germany - Vacation Day Accrual Question

We have four working students in Germany. They all work 3 days a week and based on their 12 month contract receive four weeks of vacation - so they get 12 days of vacation. But for about 2 months of their working year, they switch to a 5-day week (during the non-lecture periods). We would like to recognize these extra days and give them the correct amount of vacation, which will likely be more than just 12 days because their average work days per week would actually be more than 3. Is there any way for Personio to account for this, or do we just have to give them 12 days of vacation?

HRtichokeFollower

asked in Attendances & Absences

Automatic yearly vacation entitlement increase?

Hey people, curious if anyone knows a way to automatically give employees +1 vacation day per year? We are introducing this policy and I’d love to know if anyone is currently doing this or if it needs to be done manually.

YogesGetting Started

asked in Attendances & Absences

Inaccurate leave balance

Hi, An attributes : working schedule - Monday to Sunday ,40 hours deleted in Personio’s attendance function and it indirectly affected the annual vacation of every employees. I really need an immediate assistance before year end. Please assist. Thank You.

asked in Attendances & Absences

Assigning New absence types + accrual policies in the New Year

Hi community,At the moment all employees at my company (based in Spain) have the same Absence Type for holidays and different accrual policies.For 2023 we want to change this, and assign each employee to a corresponding Absence Type for their subsidiary (different labor laws/carryover rules in each country).I have 2 questions:#1: because there is unlimited carryover on some of these new types, if we assign the new absence type + accrual policy, people will have the prorated amount since hire date. How can I avoid this?Possible solution: On 01.01.2023 do a manual bulk upload of employees with each absence type, manually assigning the # of days just for the year 2023.#2: Once they are unassigned the current accrual policy, they will lose any carryover they hadWhat is the best way to add this carry over to their new accrual policy?Manually, by downloading a point in time report of their absence balance and then bulk uploading a new adjustment?Thanks for any and all help on the matter.

GalleGetting Started

asked in Attendances & Absences

Zentrale Urlaubstag-Eingabe

Ich möchte einen Brückentag für alle Mitarbeiter zentral eintragen.Was habe ich zu tun?

ZaheerAGetting Started

asked in Attendances & Absences

Sickness Record

Hi,We had a previous employee who has left but we cannot see his sickness record as his contract was terminated from Personio. Is there anyway we can see previous sickness record on employees who have left?Can you please get back to me as soon as possible because his pay needs to be calculated for this month. Thank you so much Ayesha

Nina_ltzGetting Started

asked in Attendances & Absences

Redefine quota rule for vacation

We would like to change our vacation quota on 01/01/2023 and were wondering what happens to the remaining vacation from 2022 if we set a new rule? Do we have to consider anything special or will the remaining leave be transferred automatically?

FatemehaziziGetting Started

asked in Attendances & Absences

Existing annual leave booking and requests for a leave

I have a leaver who has been asking for a copy of his leave requests on Personio to be sent to him.For some reasons all his annual leaves who had it booked had disappeared from his profile.Can someone please help me with this as I have been looking through the back end of the system and I cant see a history of who has booked, when etc. Thanks,Fatemeh

CSJC1Getting Started

asked in Attendances & Absences

How can I prevent employees requesting leave when their entitlement is fully utilised?

Hi, can anyone tell me how we can configure the system so that if an employee’s annual leave allowance is fully utilised, that they cannot submit requests for further annual leave in current year? (Currently, a number of our employees have requested more leave than their entitlement, and we are having to manually go through them one by one and check days/entitlements…

JHBEMCommunicator

asked in Attendances & Absences

Bug/Error with Absence Calculation

I have spotted an issue.Our employees absence calculation is not working.The days left should be 22 not 9.It seems to not be taking account of the carryover?This is impacting all employees.

CarinaFollower

asked in Attendances & Absences

Convert Overtime to Compensatory options

Hi, is there an option to transform overtime not only into paid leave, but also to compensation days?

JHBEMCommunicator

asked in Attendances & Absences

Remove 'Time Tracking'

I was on one of the Webinars Was told that we can remove the ‘Time Tracking’ tile from the dashboard as we don’t use it.I forgot what steps I needed to take.

AndreaFormer Community Admin

asked in Attendances & Absences

🤓 FAQ: Why can't my employee see a certain absence type in their profile?

Dear community,Have you ever been contacted by an employee because they are not able to see a certain absence type in the absence tab within their profile?Users often ask us this question, and we would like you to help us out to solve it! Do you have any hints or maybe know the answer to it?❓ Why can't my employee see a certain absence type in their profile?Looking forward to receiving your input!

ZaubermausGetting Started

asked in Attendances & Absences

Declined work hours in attendances

Declined tracked hours appear in the total worked time. I find it inconvenient to manually correct the times in a (signed) document. Can this be changed? The moderator translated this post. See the original post here:Auch abgelehnte Stunden erscheinen in der gesamten Arbeitszeit. Ich finde es ungünstig, auf einem (unterschriebenen) Dokument händisch die Zeiten zu korrigieren. Kann das geändert werden?

lsmithBusy Bee

asked in Attendances & Absences

How to get sickness counted as time-tracked?

Why is it saying “no time tracked” if the person was sick during the day?

AndreaFormer Community Admin

asked in Attendances & Absences

🤓 FAQ: Our employee is leaving the company, why is their entitlement not prorated?

Dear community,Have you ever encountered the situation in which an employee is leaving the company during the year and Personio is giving them their full vacation entitlement, even though it is set to be prorated? Due to a German regulation, entitlements are granted entirely if an employee leaves the company in the second half of the year. This means that, even if the proration for a certain absence was activated in the accrual policy, the system will grant them the full entitlement.We know this feature is not ideal and our product team is already developing the accrual policies feature further, for it to comply with international best practices as well.Until then, we want to share two possible solutions with you:Check and adapt the absence entitlement on the employment termination process: When setting up the termination of employment of a certain employee, you can check if the entitlement they would have until they leave the company is correct, or if you need to make adjustments:Empl

Clayre CGetting Started

asked in Attendances & Absences

Overlapping Absence Types (Vacation and Sick leave)

We have an employee who had one week unpaid sick leave, during this leave they also had a vacation day booked. Can we override so that vacation days are counted instead of sick days when there is an overlap, so that days are not counted in both leave balances?

AndreaFormer Community Admin

asked in Attendances & Absences

🤓 FAQ: What access rights are needed to be able to undertake manual adjustments of an absence balance?F.A.Q.

Dear community,Within the employee profile, on the absence tab, you can adjust your employees’ absence balances. This is relevant for those absences which have a certain entitlement, for example, vacation days.Many admins would like to enable determined employees, such as supervisors, to adjust other employees’ absence balances. For this they often ask us:❓ What access rights are needed to be able to undertake manual adjustments of an absence balance?We would be more than happy to hear your suggestions about this topic!To learn more about the game, check out the announcement below: Best,Andrea

meching123Getting Started

asked in Attendances & Absences

Overbooking one day with vacation and worktime

Hello thereI do encounter this behavior when using the Personio UI in my Browser. I will try to explain myself in a detailed manner: As I am a lazy person, I do fill out my Personio Attendence only once a month. Therefore I go to the Personio UI in my Webbrowser and got to attendence. Then I select the first day of the month to add my worktime and breaktime and press "Save". Now the first day has a proper entry and shows three dots on top of the container. Clicking on these 3 dots give two options: 1. Copy Hours 2. Delete Day. If I press on Copy Hours I can copy the first day of the month to the entire month without the need of typing my worktime manually everyday.Now this is what I have been doing for quite some time without running into any issues. But then one day I decided to take vacation after I already "autofilled" the month. So the day I wanted to take vacation on was already booked with worktime and my vacation time was also booked on the same day.Personio allows to take vacat

Thibaut from SwileExplorer

asked in Attendances & Absences

How to track absence cancellation ?

Hello,I want to know how to track holiday cancellation. I explain why it is important to us taking into account an example.Context: On July 1st, an employee wants to take 3 days (holidays) at the end of the month (28th, 29th and 30th) July Payroll is approved on July 19th, considering the employee took 3 days in July On July 21st, the employee decided to cancel one’s holidays (this case often happens) Problem: We don’t see neither in the employee absence history nor in payroll extract (approved = no modification possible) that the holidays have been cancelled Impact: The payroll manager does not have the information and cannot do pay adjustments a posteriori The employee has 3 days taken in July in payroll while he did not take them Proposed solutions: Best case: have in the next month payroll extract the adjustments to do: Example here: credit in August the 3 days not taken in July Other solution: have a report with all changes (clearly identified) happened between approval

ZaheerAGetting Started

asked in Attendances & Absences

Annual Holiday Entitlement for part time employees

Hi, We have some part time workers that work Monday to Friday and as per the policy, they are also entitled to 25 days like our full-time employees. We have created shift patterns and attached them to ‘xyz’ part time employees, with Prorate absence entitlement ticked ‘Yes’However, we need help regarding this to understand how the annual leave for employees is calculated using the system. This is urgent as it is the holiday season, and most employees want to take holidaysCan we please have some guidance regarding this?Thank you

ZaheerAGetting Started

asked in Attendances & Absences

Annual Leave for part time employees not being prorated

Hi, We have some part-time employees who work 5 days and the system setting seems to calculate the same number of annual leave entitlement as it does for full-time employees. Can you please help? Thank you

KateGetting Started

asked in Attendances & Absences

Extend the Annual Leave Year

Hi All, Our current annual leave year runs from January to December, but we are going to extend this year to the end of March and then run from April to March moving forward.It doesn't appear that I can edit the accrual policy assigned to employees, so I wondered if I add the 3 months accrual onto this year's balances, will it then cancel out come January when the new annual leave year is due to start?Thanks for your help!

jamesjw481Getting Started

asked in Attendances & Absences

Currently on leave widget not showing those on leave

Hi everyone,Hope someone can help.Recently just set up Personio and added all our employees in, including current and upcoming annual leave.However when im on the dashboard, as an admin, the “at a glance” section shows 0 employees currently on leave, however there are individuals on leave, and this even shows in the side bar for people out today, tomorrow etcWhen i click the widget it brings up the employee lis saying there is one filter on status, but I cant see what that filter option is.Anyone able to help?

SusanMcMullenFollower

asked in Attendances & Absences

Paid vacation calculation for part time employees.

Hi, We have a few part-time employees whose workday varies in length during the course of the week. We have them set up as hourly workers with their work pattern/hours detailed in their working hour schedule. Currently Personio pro-rates for the number of days per week worked, which calculates their allowance as shown below: Is there a way to pro-rate using the following calculation: As you can see there is 24 hours of a difference between the two calculations.

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