Attendances & Absences

398 Topics

Absence policy - how does it work for internal transfers

Hi all, I would really appreciate your help on this:Last year we had some employees transferred to other departments and that’s where the trouble with the vacation policy begins. At the beginning of the year every employee gets the policy of 25 vacation days assigned, everyone except these particular employees.They didn’t get even the pro rata vacation days if we consider the transfer date.Is anyone able to explain to me how the calculation of vacation days goes?Has anyone had the same issue as I have?

10 months ago

PABLOGNewbie

asked in Attendances & Absences

Cancelar una ausencia que ya ha sido aprobada por el supervisor

Hola, Un empleado a pedido una ausencia de 1 días y al final no la necesita. ¿Cuál es el proceso correcto para que se empleado la cancele? Ya ha sido aprobada por su supervisor. Sé que desde el perfil del empleado se puede meter en su calendario y eliminar la ausencia pero no sé si ese es el modo correcto, ya que eso me hace pensar que podrías pedir vacaciones, disfrutarlas y luego eliminar la ausencia? Entiendo que le saltará aprobación al supervisor?SaludosHello,An employee has requested 1 day absence and does not need it, what is the correct process for the employee to cancel it? It has already been approved by their supervisor. I know that from the employee's profile you can go into their calendar and delete the absence but I don't know if that is the correct way as it makes me think that you could ask for holiday, take it and then delete the absence? I understand that it will trigger an approval to the supervisor?Regards

10 months ago

PaulaMGetting Started

asked in Attendances & Absences

Missing Paid Vacation on Absence Calendar

Dear Personio Community,despite I already set everything so all employees can see their individual paid vacation’s balance, they still are not able to see.Could someone help me?

10 months ago

lukeshillerGetting Started

asked in Attendances & Absences

Company-wide employee attendance report

Hello,in order to be in compliance with the Zeiterfassungsgesetz we would like to run a report to see company wide attendance, not just person by person.Is there any way to do this?

10 months ago

bruchmDetective

asked in Attendances & Absences

working time and time account (Overtime Management)

Dear all,how does the working time account in Personio function and how can we correctly mirror our contractual agreements/obligations. We have a base working time between 10 and 16h daily.We have a clause in the contracts stating that 4h (and in some 2h) overtime /week are covered via the working contract and hence are not compensated.In Personio I understand that employees are accumulating the monthly worked hours vs. hours to be worked and an overall account of minus or plus hours. Questions:The overall minus and plus hours: Are they endless over the entire time an employee has worked with the company or are they at one point nullified? How can we deduct the 4h/2h weekly overtime that is agreed in the contracts from the overeall available positive time account. I.e if an employee works 42h per week the overall plus hours do not go up. But if he works 48h they go up by 4h (or six if he has 2h additional time in his contract). We need to make sure that employees take official time of

10 months ago

ammarExplorer

asked in Attendances & Absences

API Absences, not working for me.

Hi.I just realized only some absences/timeoffs are passed through API, the ones that are whole-day absences. The hour-absences are not shown through API, which renders the whole idea useless and I don’t see any point in it, it’s just confusing.Maybe I’m doing something wrong, but i’ve checked the API permissions, there is no distinctions between whole-day and hours absences. Does it work for you?https://api.personio.de/v1/company/time-offs?start_date=2021-11-01&end_date=2021-11-30&limit=200&employees[]=XXXXX

11 months ago

linakaGetting Started

asked in Attendances & Absences

Cancel the certificate requirement

Hey, One of our supervisors got this message, any idea why did it pop up?We have created an absence type for Remote work and according to our laws, we require employees to submit a written document. It shouldn’t be cancelled 😀

11 months ago

Ragid MartisFollower

asked in Attendances & Absences

Google Calendar x Personio Integration

Dear Personio community,I am making this post to request information regarding the following. We have the integration between Google Calendar and Personio set and has been using it for a bit. The integration works fine, but we would like to have more details in the Calendar. Currently, when an employee take time off, it will appear in the Google Calendar from Personio but it will not have the “out of office’ or description for the leave. Rather, the time off will appear as an “all day” event. My question is, is it possible to have “out office’ or any other detail in the event created from Personio? Or is there anyone else, that experienced the same and found a work around?Looking forward to your replies!Ragid

11 months ago

NatiLalGetting Started

asked in Attendances & Absences

Public holidays and freelancers

Hi We have freelancers working with us in different countries. If they want to take a vacation during public holidays of our HQ country Personio doesn’t count that in as a paid vacation day. Not sure I made this clear.

11 months ago

OscarExplorer

asked in Attendances & Absences

Adjusting the work schedule option to prorate absences

Hi @Andrea , I was checking to cover a doubt that might relate to this point and was checking your indications, and a question popped up. If I set the work schedule option to prorrate absences, would it affect ALL of the absences for that employee?To go to the point, we have several different paid absences in the company, but only 1 of them would need to be prorrated for the part time employees, so not sure if that option would work here. Thanks in advance!

11 months ago

eric91Getting Started

asked in Attendances & Absences

Fourfeit Jour - day per year scheme

Hi, within our French office we are now applying a fourfeit jour /day per scheme. This means that we need the employees to enter their working time not in time but in full days and half days. Is there any way within Personio to do this?

11 months ago

OscarExplorer

asked in Attendances & Absences

Shift configuration

Hello community!! Here at Pro a Pro we are facing a slightly discomforting situation with the time tracking. We work a shorter shift on Fridays usually, but this situation also applies to Festivities Eve’s (i.e. if a Wednesday is an official Festivity, we will have a short shift on Tuesday AND on Friday that week). Due to the shifts configuration in Personio, we have the shorter shift contemplated for Fridays, but we realized that when we have the festivity situation, the system “expects” a longer shift, and therefore is showing to all employees a message stating they haven’t completed the expected shift. Is anyone else facing a similar situation? How could this be solved? I’ve seen this post With a similar scenario, but the solution states deactivating the “Track deficit hours and Deduct hours options if possible ✅”, and this raises another question: would that mean that we would have visibility on overtime and compensated hours still? This is something that we are required to do. Ha

11 months ago

TabathaExplorer

asked in Attendances & Absences

Absence request that exceed the entitlement

I wonder if you can help me to find a solution to an issue we are having with staff being able to request holiday over their allocated entitlement.example last year we have someone take 3.5 days more than the absence setting should allow, they were allocated 15 days and were able to take 18.5. Is there a box I’m not ticking or is this a serious fail in the system?Is our only fail safe the line manager (approver) surely it should flag to say you don’t have allowance for this or atleast tell the manager they dont. Please help

11 months ago

supermonaGetting Started

asked in Attendances & Absences

Weekly updats of absence on slack integration

I would like to know if i can set the notification a few days before the absence, like evey Monday in the morning to give everyone a headup.Also I would like wo know can we set different updates in different channel?

11 months ago

Mercury24298Getting Started

asked in Attendances & Absences

Removal of Sick Day Personio

Hi there,I would like to remove my sick day from Personio. I ended up having to remove the sick day and was just wondering if it is possible to remove the sick day after it has already been approved by my supervisor?

11 months ago

Square1HeidiGetting Started

asked in Attendances & Absences

French absences

In France there are certain limitations as to in how many periods you should grant holidays and within certain periods of the year. How can we create rules to include that information?

11 months ago

MirjamPichlerPersonio Implementation Manager

posted in Attendances & Absences

Best-Practice: Finland & Denmark - Accrual Policy

Dear Personio Community, often, in Finland the annual leave entitlement is allocated at a specific month in the year. However, in Personio leave entitlement can only either be granted at the beginning of the year or at the employee’s hire date. Nevertheless, there is a little trick that allows you to still allocate the annual leave entitlement in a specific month. In order to do so, just create an accrual policy of 0 days, assign it to your employees and then import the leave entitlement on the 1st of the specified month. Disclaimer: our web offer is for non-binding information purposes only and does not constitute legal advice in the actual sense. Click on “Show Content” to read the full Disclaimer:We would like to draw attention to the fact that our web offer is for non-binding information purposes only and does not constitute legal advice in the actual sense. The content of this offer cannot and is not intended to replace individual and binding legal advice that addresses your spec

11 months ago

CamillaExplorer

asked in Attendances & Absences

Archiving an abscense type?

Hi, is it possible somehow archive absence types without all the earlier absences with that type will vanish? For example, when we took Personio in use, the absence type sick days was only possible to set either all day or first/second half of the day. Later there came option, that you can put only hours for example 14:00 - 16:00. And now if we want to enable people also to use the hour option, we had to create a new absence type, since we can’t modify the original (*time unit) that it would also include the hours.So now we have ”sick days” and ”sick hours” even though we would want to only use one kind of sick absence and there would be option to choose either all day or the hours. SO, would it be possible somehow that we could edit the time unit OR that we could archive the other absence type without all that type absences vanishing in the past?

11 months ago

marielle.van.wieringenCommunicator

posted in Attendances & Absences

Is it possible to request a holiday leave in the app? (More than one day)

Clear and simple :) Make it possible to request a holiday leave in the app.

11 months ago

justanotherhrGetting Started

posted in Attendances & Absences

Custom Accrual Policies

Hey there! Regarding Mara’s instructions below (and earlier in this thread):– – –The best way to reflect these regulations in Personio is by creating 2 different monthly accrual policies:2 days per month assigned since hire date 2,5 days per month assigned in March for the next entitlement period (which is April)– – –I can’t see the option of assigning a policy for the next entitlement period (see screenshot above). I can only see 2 options: Jan 1st or employee’s work anniversary.Am I doing something wrong and could you instruct me how to build the 2 different Finnish accrual options in Personio? Best,Noora

11 months ago

Stefan TGetting Started

asked in Attendances & Absences

Bulgarian public holidays - substitute days

Hello,I was setting up the different offices’ different holiday calendars per country and noticed something for Bulgaria:New Year's Day: 01.01.2023 - SundayLiberation Day: 03.03.2023 - FridayOrthodox Good Friday: 14.04.2023 - FridayOrthodox Holy Saturday: 15.04.2023 - SaturdayOrthodox Easter Day: 16.04.2023 - SundayOrthodox Easter Monday: 17.04.2023 - MondayLabour Day: 01.05.2023 - MondaySt. George's Day: 06.05.2023 - SaturdayCulture and Literacy Day: 24.05.2023 - WednesdayUnification Day: 06.09.2023 - WednesdayIndependece Day: 22.09.2023 - FridayChristmas Eve: 24.12.2023 - SundayChristmas Day: 25.12.2023 - MondayChristmas Holiday: 26.12.2023 - TuesdayCurrently, per law, if a national holiday falls on a weekend, the 1st working day right after it, usually the Monday if the Monday itself is not a holiday, becomes a bank holiday in the country (similarly to how it works in the UK for example). Respectively, in 2023, 2 January, 8 May, and 27 December are also bank holidays.This makes a di

11 months ago

janettmExplorer

asked in Attendances & Absences

How to add extra free hours to all employees?

In our company we have common practice that day before annual holidays we have only 6 hour of work (normal work day 7,5 hours). How to modify that to have correct goal and monthly balance?We have flexible hours and workinh hour bank & leaves in use so the correct balance is important.

11 months ago

frwckGetting Started

asked in Attendances & Absences

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