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Attendances & Absences

Sharing all your questions and discussions on Attendances & Absences as well as the Calendar.

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bruchmDetective

asked in Attendances & Absences

Carry over leave - limit the number of carryover days

Can you put a threshold on the maximum days (i.e. 5 days) of annual leave that you can carry over to the next year?I can only see that we can limit the carry over to a certain date but I could not see that you can limit the amount of days that you can carry over (and also keep the date of say 31.03)Thanks

SeanGetting Started

asked in Attendances & Absences

Time tracking solutions for workers inegration?? (RFID, NFC, or fingerprint, ...)

My company has dozens of workers in the warehouses. They don’t have any device like tablet or PCs (even smartphones) in their workplaces. I want to check their daily attendance time and leave time and want to see their working time in the Personio.Because they don’t have IT things, the default time tracking feature of Personio couldn’t be applied. So the classic method like time-recording sheet or equivalent newer things - RFID or NFC or fingerprints identifiers are considered. But I’m not sure it could be compatible with Personio, or at least implementable with API (I can use Personio APIs)Is there any good solution for this purpose? Real H/W that can distinguish each workers and log their time of activity Only the first time(assuming attendance) and the last time(leaving) are needed. Should have its API or at least RESTful URL to implement into Personio (not by download/upload records) Cheap. I know there is already `IdentSmart`but it has limited features. Everyday download its re

Susanne HuberGetting Started

asked in Attendances & Absences

Display of regulations from the ArbZG

Hello all,In Personio, we can store the legal breaks and get a warning triangle if someone does not comply with them. But if someone works more than 10 hours, for example, no warning sign appears. Is this still mapped? And what about the other regulations from the ArbZG (rest time 11 hrs etc.). Will it be possible to map this?Translated by the moderator. See original post here:Hallo zusammen,wir können in Personio zwar die gesetzlichen Pausen hinterlegen und bekommen damit ein Warndreieck angezeigt, wenn jemand dagegen verstößt. Aber wenn jemand mehr als 10 Stunden arbeitet, erscheint z. B. keine Warnung. Wird dies noch abgebildet? Und was ist mit den anderen Regelungen aus dem ArbZG (Ruhezeit 11 Std. etc.). Wird es möglich sein, dies abzubilden?

keyla rangel santanaGetting Started

asked in Attendances & Absences

Problems with Absences request

Hello everyone! Several employees have told me that they can't request vacation. Those who are in the role of All employees only get this to ask for When in fact, they should get all these options Por otro lado los empleqados que tienen rol de supervisor tambien les pasa lo mismo. Both all employees and supervisors have access rights to view and propose in all absences, so I don't know what could happen.Has anyone had the same thing happen to them? Thanks to all!

bleonaGetting Started

asked in Attendances & Absences

Vacation Carryovers for different locations

Hi there,We're recently having an issue with vacation carryovers. Our US employees have no limit on their carryover vacation days and despite my attempts to follow the instructions outlined in the related article below, I have been unable to resolve this.https://community.personio.com/attendances-absences-87/global-carryover-limits-515As explained in the Help Canter, I've created two Paid Vacation Policies and assigned the Accrual Policies to the related employees but it's still not working.It would be a great help if you could offer your assistance.Thanks and best,Bleona

saraavrGetting Started

asked in Attendances & Absences

Undo un-assigned accural policy

Hi Personio, I was trying to add a new accural policy and I think I might accidentally have deleted the old one. Is there a way for me to restore the data? Please help me! Warm regards,Sara

swirtzGetting Started

asked in Attendances & Absences

Different schedules on even or uneven weeks

We have a number of colleagues who have a contract for 36 hours a week, but work 40 hours a week in the even week and 32 hours a week in the uneven week. We also have this for 28 hours a week (24 hours in an uneven week, 32 hours in an even week). Now I have to manually set a new schedule every week and that really doesn't work well. Is there a solution? With another software that we use, we can check the box with 'even and uneven weeks deviate' and thus set the distinction. How do other companies do this?

sabrina.refurbedExplorer

asked in Attendances & Absences

Special rights for admins (handling exceptions for half absence days)

Hi! 👋Any suggestions how we can handle exceptions in the absence tracking?Example: We generally don’t allow employees to take half vacation days, so the absence scheme has been set up accordingly. But we want to allow it in exceptional cases in which we (admins) would book half a vacation day for the employee.But how can I do this? My current workaround is to change the absence scheme for vacation days so that half vacation days are allowed, enter the half vacation day for the employee and change the absence scheme again so that half vacation days are no longer allowed. (Hoping that in this two minutes no one requests a half vacation day)I am not happy with this awkward workaround. Is there a simpler solution?I think it would be helpful if admins had more rights/flexibility.

fZahlbaumGetting Started

asked in Attendances & Absences

Employee wants to manage future holidays

Hi Community, One of our employees will be switched to a permanent contract in February and get more holidays.He would like to start planning now, is there a way for us to display future holidays in personio now already, so he can manage them? Thank you

Loulla IoannouGetting Started

asked in Attendances & Absences

Carryover Paid Vacation days for all employees

As of Dec 2022, our company is allowing each employee to carry over a maximum of up to 5 vacation days to 2023, and this will be the case every year from now on. 'Up to 5 days' for example means that if an employee has 2 days remaining, then only 2 days will be transferred on 1st January. If someone has more than 5 days, then these will not be accounted for. How can we set this up in Personio to apply for all personnel to be effective from 1st January 2023, as the system has already automatically transferred all their remaining vacation days from 2022.

binnepetGetting Started

asked in Attendances & Absences

vacation entitlement starting half of the month

Hi,I have a question about the vacation entitlement when an employee is starting on the 15 of the month instead of the 1. It seems so far that the system is not counting half of the month in the entitlement. Am I missing something? We have a policy and entitlement of 28 days per year. Thank you Petra

binnepetGetting Started

asked in Attendances & Absences

Manual adjustment carried over days

Hi all,I understand there is no option to limit the carry-over days from last year to a certain amount.There is a manual describing how to adjust the carry-over days. I have a question about the other way. Namely: Personio carried over the vacations from last year but I would like to deduct these days if they are above 10. How can I do this? So far if I adjust with - in front of the amount I only can change the “whole” entitlement for the year but not the carryover.. See here below: I need to reduce the 22,5 carry-over days to 10. How can I do it without this being shown in total entitlement for the year but by the carry-over days only? Thank you, PetraBezahlter Urlaub DE / Paid holidays36.5 days leftBreakdown for 2023Carryover from previous periods22.5 daysCarryover expiration22.5 daysEntitlement14 daysTaken0 daysPlanned0 daysRegulär 28 Tage

lsmithBusy Bee

asked in Attendances & Absences

Freelancer without work schedule (ie. just hourly time tracking)

I looked over however I could not see if there is a way for Freelancers to not have a work schedule as in our case they simply work by the hour.I understand this isn’t possible for full time employees to not have a work schedule, in part due to legal requirements. But for Freelancers it would make sense to just be able to track time by the hour.

NatiLalFollower

asked in Attendances & Absences

2 vacation policies for part time employee

Hi We have a senior leader who works part time in each of our sub-companies. He, therefore, accrues different days because of local legislations for both sub-companies. Is there a way I could assign 2 vacation policies to him? Thanks

DaphnevanKraanenGetting Started

asked in Attendances & Absences

Time tracking

HelloRegarding Time Tracking I have some questions. On the days that employees are having vacation you still have to do time tracking. That seems really strange to us. You don’t see these holidays in your calendar.. Bank holidays you do see.Is there an other option so they don’t have to track time if they are having holidays and that holidays and sick leaves are visible in de attendance calendar?

SaltHRGetting Started

asked in Attendances & Absences

Employee annual view of holiday - Not showing annual leave in hours

It has been brought to our attention that, when in an individuals profile, you can see holiday in hours on the monthly view but not the annual view.I have attached screen shots as an example.I have looked through the different settings options but cannot see which setting would affect this.Can anybody offer any help?Many thanks

btsmerchstoreGetting Started

asked in Attendances & Absences

Managing the discontinuation of the Performance tab

Personio will discontinue the Performance tab. This is quite a loss for the companies that used this (free) account. You should fix the data yourself, and if you want to use Performance features, you must pay.Personio provides information about how to export data from the Performance tab. You still get a million documents from this export; they are all .csv files with a lot of computer language. There needs to be a manual on how to do this.[This screenshot was removed because it contained private data] So this means it’s pretty difficult to save the company data from the Performance tab. It feels like Personio leaves us hanging and doesn’t provide a proper solution. I increasingly get the feeling the primary product will be more and more essential, and you need to pay for all the ‘extra’ features (which should be standard, in my opinion).

sashahFollower

asked in Attendances & Absences

Creating a holiday allowance for birthday

Hi - I am looking to create a holiday allowance for birthday’s. Is this possible? Therefore, when someone joins it would only give them the allowance if their birthday has not happened yet and when they leave they would not receive this days allowance in payroll.

sunflower2702Getting Started

asked in Attendances & Absences

Sick leave absences - types

Dear all,Could you please help me with the following question:From January 1st we introduced a new sick leave policy at our company:For the sick leave which lasts up to 2 days we will not ask for any doctor’s certificate. For the sick leave which lasts 2-5 days we would ask for a doctor’s certificate from private medical institution. For the sick leave which lasts more than 5 days we would ask for a doctor’s certificate from public medical institution.We would like to be able to have those 3 options in Personio for our employees (now we have only Official sick leave) but also to be able to track those absences (e.g. we would like to be able to extract report for all employees who used the Sick leave up to 2 days in the certain period of time). Could you please advise how it would be the most elegant way to solve the different types of sick leaves but also the reporting part?Thank you so much. Best regards,T

WorkingAWBGetting Started

asked in Attendances & Absences

Attendance Balance Removal

Hello, Is it possible to remove the Attendance Balance where it tracks hours on the Attendance Tab?Thank you

NadezhdaFollower

asked in Attendances & Absences

My employee can't book a vacation

Hey there Personio community, I created a new payroll with accrual policy and assigned it to my employees. Although I as admin can see it, they don't (I've assigned it). If I try to book absence for them, it doesn't show as planned vacation and doesn't take days from the entitlement. I am uploading some files for overview - 1 & 2 are employee's perspective, 3 & 4 are what I see. How can i fix this?Thanks in advance, Nadja

VidaCommunicator

asked in Attendances & Absences

List of missing absence certificates?

Hello everyone,Is there a way to get a list of missing absence certificates?Let's say that HR department needs a monthly report on outstanding absences (i.e. missing absence certificates) and they'd like to see the list of people with some basic details (name of the team/department, absence start and end date) so they can get in touch with them and sort things out.Best,Vida

Eunjin ChoiGetting Started

asked in Attendances & Absences

Vacation policy

Hi, I took all the employees out of the specific vacation type for ‘part-time’. I wanted to delete the policy in the setting afterwards. It seems but still one employee is active for the vacation type. I cannot find anyone in active, inactive employeelist. The filter doesn’t give an option to choose the ‘part-time’ vacation policy either. Is it glitch or am I missing something?

PaulaculGetting Started

asked in Attendances & Absences

Employee Paid Holidays & Carry Over Query

Hi,I need help with setting up an employee who is entitled to 25 days paid holidays per year with 5 days carry over from previous year. What would this look like when setting up please ?

LaureRoelandGetting Started

asked in Attendances & Absences

sick days absence type

Hello, we have an absence type ‘sick days’ and I indicated no carryover for this type. As we don’t have a fixed amount of sick days in Belgium, it’s unlimited, people always go in negative on this counter. This is not a problem to me, however I don’t want this to be visible from last year. How can we put all balances on 0 without having to do this manually per person? Thanks!

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