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Attendances & Absences

Attendances & Absences

Sharing all your questions and discussions on Attendances & Absences as well as the Calendar.

473 Topics
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473 Topics

bruchmDetective

asked in Attendances & Absences

Viewing substitutes in the calendar view

Hi, on the global calendar view I cannot see if someone is on leave but I do not see who the substitute is for that person during the leave.I believe we used to be able to see that on the chart directly. anyone knows what setting is required to see leave including substitute on a global calendar view level.ThanksMarc

bruchmDetective

asked in Attendances & Absences

Requested absences

In our current setup we see annual leave available, taken and planned. Planned only shows if it has been approved already but not when it is just requested. Can I see that anywhere?I e. an extra line of requested leaves.Just so that the employee sees how much leave he can still request should the already requested go through.thanks

SusanMcMullenFollower

asked in Attendances & Absences

Viewing my reports remaining annual leave balance

Is there a way for a line manager to view their direct reports remaining annual leave balance as a team? or would they need to go into each employee’s profile and into the absence tab?

martinandreasNewbie

asked in Attendances & Absences

Flexible part-time working days - vacation calculation

Hi there,After reading through multiple Q&A here (great and helpful forum!) it’s still not 100% clear.We have a few part time employees (max. 20h/week) that need to work flexibly: ranging from 2 days a week 10h to 5 days 4h, on alternating days.According to my understanding the pro rata vacation entitlement needs to be calculated on an hourly basis.Do I understand the other answers to this topic correctly, that this can only be calculated manually? Thanks!

TabathaExplorer

asked in Attendances & Absences

5 year anniversay one time holiday increase

We give employees a 5 yeear sunshine break, which is an extra 2 weeks holiday for their 5 year anniversay, we added this to personio but it now reaccures each year, is there a way inwhich we can set this as a one off?

bruchmDetective

asked in Attendances & Absences

If a person returns on the 2nd from annual leave and I want to use him as my Stand in from the 3rd of a month the system tells me that this is not possible as the person is not available.Does anyone know why that is?Is that on purpose and can you disable this?

bruchmDetective

asked in Attendances & Absences

Colour for public holidays

Can you chose a different colour for public holidays or are they hard coded to green?

ClaraFollower

asked in Attendances & Absences

Attendance approval to be set weekly/monthly

Hi, is there a way to set attendance reminders to arrive in approver’s account weekly?The idea is that the approver does not have to approve attendance day by day, but only once per week in bulk. Is this possible?Thank you!

Evelina SvaikauskaiteGetting Started

asked in Attendances & Absences

Reminders about expiring holidays

Dear all,Do you know if Personio has such a functionality to send reminders about expiring holidays?Employees can see in their own file when vacation days will expire. But it would be very convenient if system would send a reminder about expiring days and that could trigger them to take those days off.Thank you!

KasiaT.Getting Started

asked in Attendances & Absences

Adding different projects to Attendance and give custom access rights to them

Dear Community, When reporting the Attendance (working hours), is it possible to add more 'projects' and customize them in a way that not every employee will see all added projects? @Andrea, I will really appreciate any feedback. Thank you!Best,Kasia

WorkingAWBGetting Started

asked in Attendances & Absences

Sick Leave Accrual in Colorado - 1 hour for every 30 worked and 48 hour yearly cap

Hello, In the state we are in (Colorado, USA) we legally have to offer sick leave. The law is that all employees accrue 1 hour of sick leave for every 30 hours worked, and then the total sick leave you can receive throughout the calendar year is capped at 48 hours (6 days). Is it possible to accommodate for this in Personio? Thank you for your help,Andy Bingle

ZejoExplorer

asked in Attendances & Absences

What is the POST /company/time-offs skip_approval field syntax?

I tried to use “POST /company/time-offs” with “skip_approval=false” and also “skip_approval=0”.However I found that approvals for newly inserted events (which require approval) was still skipped!This wasn’t the case when completely omitting the “skip_approval” field in the POST body.This behavior seems to contradict the documentation, see below: Could you please clarify or verify my observation? Thank you!

KasiaT.Getting Started

asked in Attendances & Absences

Approving only overtime hours (no regular working hours)

Hi Personio Community :)Is it possible for supervisors to approve only Overtime, and regular working hours (40 hours per week) will keep approving automatically?If not, is there any other way supervisors can approve their team's accumulated Overtime?Thank you!Kasia

HellohereFollower

asked in Attendances & Absences

Changing vacation policy at the beginning of the year for employees whose probation period ends in this year

Hello,I’m encountering a problem while changing the number of vacation days granted. My case:We had a 25 days vacation policy in 2022 We have now changed to 35 days I assigned the new accrual policy via the employee list to all employees by selecting “start of the current period”Problem is: For the employees who started in 2022 but with probation ending in 2023, the start of the current period = hire date and not beginning of the year.How can I solve this?Thank you :)

Azury_JOExplorer

asked in Attendances & Absences

No column for holidays remaining in members list?

Under the “absences” category of a member one can view the total remaining holidays, which is the number of holidays neither taken nor planned. This number unfortunately does not seem to be available as a column option in the members list, though. Is there a way to show remaining holidays in the members list directly?

HellohereFollower

asked in Attendances & Absences

Carryover from 2021 showing in 2023 (in the set up phase)

Hello,Since I don’t see this topic anywhere, here is my case:We are setting up Personio right now in the company. To have the visibility of taken vacation days, I imported all past vacation days from 2021 and 2022 with a bulk import. I assigned the first vacation policy of 25 days as of hire days for all employees. Since we changed policy this year, I assigned a new 35 days policy for the current accrual period.Problem is: the carryover of 2021 is carried over until 2023. As an example: on this employee profile, the carryover is 27,4 even if policy is 25 days for 2022, which means the carryover of 2021 has been taken into account.How can I solve it?Thank you in advance.

ZaheerAGetting Started

asked in Attendances & Absences

Absence / Annual Leave

Hi, We've built our absence/annual leave policy in the settings however, it doesn't seem to be correct. I've tried Prorated Calculation to both daily and monthly prorated but still seems to be wrong. For example, we have 25 annual leave and our annual leave year starts from 1st January of every year to 31st December.We had a leaver recently in Febuary but he was only entitled to 2 days instead of 4 considering 25/12 = almost 2 annual day each month. Can this please be explained because it is wrong for all of our employees nowThank you

PersHRJAMESGetting Started

asked in Attendances & Absences

Visible absences on the calendar integration

Hi,i wanted to know, if it is possible that all absences once accepted will be shown in the integrated calender (f.e.outlook) of certain employees/supervisors?ThanksRuben

asked in Attendances & Absences

Blocking out entire week on calendar for all employees

Hi there, As we are planning a summer week in August 2023. I would like to know if it is possible to block those dates on all employees absence calendars to prevent anyone form booking vacation over this period. Would this be possible ? Thank you in advance!

TabathaExplorer

asked in Attendances & Absences

Pro rata holidays for leavers

HiWe have an issue where personio isnt calculating holiday entitilment for a leaver.A member of staff on gardening leave has requested to know what paid leave they have, the contract end date is in Personio, but the paid leave hasnt been pro rata’d and so is just showing the full years allowance… Can anyone help with how we can fix this issue?If this isnt a current function, can I put forward that it be added as a function.Thanks

asked in Attendances & Absences

Accidental Absence Deletion

I accidentally deleted the whole "Paid Vacation" from the absence setting, which means that all recorded absence requests and approval are deleted. Will it be possible to restore the data from Personio?

AliceMBusy Bee

asked in Attendances & Absences

Can I change from daily to hourly tracking after creating a leave type?

Hi. We have set up our leave types to have daily not hourly tracking.I just found out that if a PT employee requests a week of leave, the system counts this as 5 days, even if their schedule shows that they work half days. The article Manage absences tracked in hours – Personio was helpful, but can I change to hourly tracking after creating the leave type? We have several different part time schedules (some people work a half day each days, others work half day one or two days per week etc etc) so I need to find a good way to manage this. I don’t want to have to tell them to make multiple requests each time. thanksAlice

bruchmDetective

asked in Attendances & Absences

Carry over leave - limit the number of carryover days

Can you put a threshold on the maximum days (i.e. 5 days) of annual leave that you can carry over to the next year?I can only see that we can limit the carry over to a certain date but I could not see that you can limit the amount of days that you can carry over (and also keep the date of say 31.03)Thanks

SeanGetting Started

asked in Attendances & Absences

Time tracking solutions for workers inegration?? (RFID, NFC, or fingerprint, ...)

My company has dozens of workers in the warehouses. They don’t have any device like tablet or PCs (even smartphones) in their workplaces. I want to check their daily attendance time and leave time and want to see their working time in the Personio.Because they don’t have IT things, the default time tracking feature of Personio couldn’t be applied. So the classic method like time-recording sheet or equivalent newer things - RFID or NFC or fingerprints identifiers are considered. But I’m not sure it could be compatible with Personio, or at least implementable with API (I can use Personio APIs)Is there any good solution for this purpose? Real H/W that can distinguish each workers and log their time of activity Only the first time(assuming attendance) and the last time(leaving) are needed. Should have its API or at least RESTful URL to implement into Personio (not by download/upload records) Cheap. I know there is already `IdentSmart`but it has limited features. Everyday download its re

Susanne HuberGetting Started

asked in Attendances & Absences

Display of regulations from the ArbZG

Hello all,In Personio, we can store the legal breaks and get a warning triangle if someone does not comply with them. But if someone works more than 10 hours, for example, no warning sign appears. Is this still mapped? And what about the other regulations from the ArbZG (rest time 11 hrs etc.). Will it be possible to map this?Translated by the moderator. See original post here:Hallo zusammen,wir können in Personio zwar die gesetzlichen Pausen hinterlegen und bekommen damit ein Warndreieck angezeigt, wenn jemand dagegen verstößt. Aber wenn jemand mehr als 10 Stunden arbeitet, erscheint z. B. keine Warnung. Wird dies noch abgebildet? Und was ist mit den anderen Regelungen aus dem ArbZG (Ruhezeit 11 Std. etc.). Wird es möglich sein, dies abzubilden?

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