Absence and Accrual Policies

Question

Hello hello, fellow Personio users!

I joined at the beginning of April 2024 and my contract expires on the first day of October 2024. In my current company, they offer 28 vacation days, and since I will work for 6 months, this means 14 vacation days (half of the full year). Still, when assigned the policy, I have 12 vacation days available instead of 14.

I thought it could be because the start date is the 2nd of April instead of the 1st of April, but when I tried to change it to the 1st of April, the policy assigned over 25 vacation days.

Has this ever occurred to anyone? Can you help me with this?

Many thanks in advance.

International Support Team · Accepted Answer

Hi @sabrinahara,As the Accrual policy has employee assigned to it, the best way to proceed here is to create a new one, you can click on the three dots and click on Create copy. Once you have the copy, you can edit the settings related to the Proration at employment start. In this way you will have the rest of the configuration as you have had it and the change for that specific setting.Then, you just need to assign the Accrual policy to the employees from the Start of current period. You can do this in the Employee profile > Absence or through the Employee list by selecting the employees, Actions > Change accrual policy.I hope this is clear Sabrina! 😃 Please let me know if you need anything else!Best Regards,Zulema

International Support Team · Answer

Hi @sabrinahara,This is most likely caused by the settings in the Accrual policy you have assigned. In the settings related to the proration, your company can choose if they want No proration, Daily proration or Monthly proration. If they have chosen the Monthly proration, only the remaining full months are taking into consideration. In your case, as you started on the 2nd of April, this is not a full month so it is not counted in the proration. The system here is doing 28 x 5/12, taking the 5 full months.Of course, I don’t have access to your account so I don’t know if this applicable to your case but you can check if this is right. You can navigate to Settings > Absence > Type of absence > Accrual policy and check the Proration at the start of employment.For more information about this topic, you can visit our Help Center article:Create accrual policies.I hope this helps Sabrina! 😊 If this is not the case, you can share with me any screenshot with the settings, for me to understand the issue. Please remember we are in a public space so cover any sensitive data.Wishing you a lovely day ahead!🙌🏼Best,Zulema