Hello Community,
I really hope someone can help me.
I'm trying to create a document where the employee has to consent that we use his/her photo in our newsletter.
I tried to use the option boxes, however is not viable, because we are the ones who determine the consent before creating the document.
What other option do I have so that is the employee that consents?
Thank you in advance.
Best answer by Sanja
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+7
Hi
I would like to help, could you provide more info? Does the photo approval you need from the employee happen during the onboarding process? Is it ok if they only write their consent in a dedicated text box field for example or a filled document from a certain template is a must?
Take care :)
Sanja
Hi Sanja,
Thank you very much for your kindness in helping me 
Yes, I would like this consent to be made during the onboarding process.
By RGPD issues of my country, a template with this information and the signature of the worker is mandatory.
Expecting your feedback.
Hi
Even we have recently started using Personio. We have to do the same and even I am figuring out how to do this best. So looking forward for the different options or the best way to do it.
One of the solutions could be creating a document section called GDPR , insert the document to be consented by the employee and request e eignature ? Of-course taking into account that the plan has the option of unlimited signatures.
+7
Hi
Another option that does not require the signatures option would be to create an onboarding step where you will create three items:
This is a more manual solution for both the employee and you but it can be a valid workaround especially since you need it in the onboarding phase.
I hope this helps! Have a great Friday!
Sanja
Hello Community,
Thank you all for your fantastic contributions. You have helped a lot.
I ended up creating an onboarding where the worker has to indicate if he/she accepts the use of his/her image.
Then, a document is generated with the option chosen by him/her to sign.
Was the best option found.
Nevertheless, here's a suggestion for personio to allow the opt in/out previous to signature of documentos.
Regards,
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