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Answered

Profile setup without login?

  • August 11, 2025
  • 8 replies
  • 65 views

SabbuSchreiber
Helping Hand
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Hi guys,

In the July update the following was announced:

Onboarding templates can now include an invitation e-mail where you can share key info like office location and team members. New joiners are guided through a setup flow to add their details before accessing Personio.

Does anyone know, has tested it or has examples on how this looks like? Based on this statement, new joiners won’t need to login to Personio to add their details but how would this work? What does that look like for the employee and how would we need to set this up on our end so this can work? 

Any inputs and insights are appreciated 😃

Sabbu

Best answer by Moe

Yep just confirmed: 

New employees can get invited on their personal email address first for pre-boarding. Then, on day 1, when they get their business email, this will need to be changed manually in Personio. Once their email is changed on their Personio profile from the personal one to the business one, they can be sent another invite email prompting them to change their password with this new business email. 

Does that make sense ​@SabbuSchreiber? 😄

8 replies

SabbuSchreiber
Helping Hand
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  • Author
  • Helping Hand
  • August 18, 2025

Hi ​@Moe, do you by chance know anyone who might be able to answer or share? 😊


Moe
Community Admin
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  • Community Admin
  • August 18, 2025

@SabbuSchreiber I’m on the hunt for an answer as we speak, apologies for the delay! 


SabbuSchreiber
Helping Hand
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  • Author
  • Helping Hand
  • August 18, 2025

@Moe no worries and thank you as always 💛


Moe
Community Admin
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  • Community Admin
  • August 18, 2025

Hi ​@SabbuSchreiber! So, I’ve gotten some insight into this from a wonderful colleague of mine. 

This latest update makes it so that new joiners don’t have to login to Personio to get started. Instead, they receive an email inviting them to create their Personio profile after they’ve been hired. Once the new joiner clicks on the invite link, they’re taken step-by-step through setting up their profile on Personio. The different here is that new joiners don’t have to log in to Personio and are invited via email, streamlining this part of onboarding.

You can add this to an onboarding template to get started on using this new feature! 

Does that help at all? 😄

 


SabbuSchreiber
Helping Hand
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  • Author
  • Helping Hand
  • August 20, 2025

Hi ​@Moe,

Thank you for clarifying this! 😃 So do I understand this correctly that we could send this out to their private email address once the employment contract has been signed but before their hire date? And once they’ve started, send them a Personio invite to their work email?


Moe
Community Admin
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  • Community Admin
  • August 21, 2025

 

Hi ​@Moe,

Thank you for clarifying this! 😃 So do I understand this correctly that we could send this out to their private email address once the employment contract has been signed but before their hire date? And once they’ve started, send them a Personio invite to their work email?

 

Hi ​@SabbuSchreiber!

I believe this is indeed the case, just waiting on confirmation from my colleague to be sure! 


Moe
Community Admin
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  • Community Admin
  • Answer
  • August 22, 2025

Yep just confirmed: 

New employees can get invited on their personal email address first for pre-boarding. Then, on day 1, when they get their business email, this will need to be changed manually in Personio. Once their email is changed on their Personio profile from the personal one to the business one, they can be sent another invite email prompting them to change their password with this new business email. 

Does that make sense ​@SabbuSchreiber? 😄


SabbuSchreiber
Helping Hand
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  • Author
  • Helping Hand
  • August 22, 2025

Thanks ​@Moe, you’re amazing! 😃🙌🏼