External Recruiters

  • 17 August 2022
  • 4 replies


I want to give our external Recruiters (Headhunter) access to Personio so the can upload profiles etc.and so this can also be reflected on our reporting's. 

I understand there are two options for this:

  • Option A: Create a separate recruiting channel for each external recruiter.
  • Option B: Create a separate employee profile in Personio for each external recruiter

However, for Option A: we would not be able to communicate within Personio with the external recruiter and give them feedback on the profile. Because the can only upload the profile. 

And for Option B: The external recruiter would have to be assigned to the position and even with very restricted access/viewing rights, they will still be able to see how many applications coming in and also the names of the candidates, which is not ideal from a Data security perspective. 


Is there any way, we can work around this? 

The ideal solution would be to create a separate employee profile but only with viewing rights on the profiles they have uploaded.


Thank you for your support - much appreciated!


4 replies

Userlevel 4
Badge +10

Dear @Altman Solon,

Welcome to the Personio Community 🥳. I am super happy to see your first post here!

In order to give your external recruiters access to their recruiting profiles, I would recommend combining both mentioned options. 

  1. You can create a channel for each recruiting manager in order to have a clear view about who uploaded which profile.
  2. Create as well a Recruiting Role with the necessary Access rights (Settings > Recruiting > Roles. See more details in this help center article).
  3. You can give Access only to the profiles that the recruiters uploaded, by clicking in the Candidate profile in Access:

This way you make sure that the external recruiters only have access to the profiles you add them to and not to applications in general. 

Does this configuration help you solve the inquiry?

Looking forward to reading your answer!



Userlevel 4
Badge +10

Dear @Altman Solon,

I hope my answer above was helpful for you! If this was the case, please mark my post as Best Answer. If there is any other detail you need from me, please let me know. I will be happy to support sou further 😊.

I wish you a lovely day 🌸.



Thank you Andrea! 


I just dont know how the recruiters can upload profiles via Personio without being added to a position. 

Because if they are added to the position, i would again, have the issue with having access to all applications. 


Can you please assist? 


many thanks, 



Userlevel 4
Badge +10

Hi @Altman Solon 👋🏼,

Thanks for your response!

External recruiters can upload profiles to Personio via the application form in your career page, as if they were a candidate. You would then need to give them access to the profiles they uploaded which is some manual work, but this way, you wouldn’t need to grant them access to all applications. Would this solution be helpful for you?

If you can think of a feature improvement or new feature to better mange your cooperation with external recruiters with our tool, please post this suggestion of improvement in our ideation area. This way, other users will be able to vote for it, and the suggestion will be shared with our product team. 

In order for us to fully understand your idea, I share with you a couple of questions that your description should clarify when posting in the ideation area: 

  • What would you like to achieve with Personio?  What issue do you need to solve?

  • Why? What would be the added value for you? 

  • How are you solving it right now? 

The more details, the better! However, remember not to share any personal or business data with the public. If we ever need more data from you, we will contact you by mail or by direct message in the community platform. 

Thank you in advance for sharing your ideas with us 🙌🏽. Please don’t hesitate to ask me any further question you might have about this topic. 



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