Hi,We would like to generate reports for our supervisors where they can have a simple and clear overview of everyones’ effective working hours. Unfortunately, whenever I try and create the reports, it seems that the absences are not correctly deducted from the effective target working hours. I'm not sure if the picture below is clearly visible, but a number of things are unclear to me, The picture illustrates the month of February, Where working fulltime results in 160 working hoursWhen looking at the FTE and the contractual target working hours, You can see that for ‘Maja’ it still says 160 working hours contractual, eventhough she is only 0,9 FT. (Sanne has started midway during February so ignore her) ‘Lysanne’ has 24 hours of absence, which is correctly processed in the effective target working hours, However, she is the only employee where this seems to effect the Effective target working hours. It would really help us out if someone might be able to help me get the data processed correctly, so we can have a useful report.

Hello @Ruben Choco,I am happy to support you with your questions :).The contractual target working hours are a reflection of your employee’swork schedule.If Maja’s Work schedulereflects 160 hours, then this will be the target hours shown in the report. These hours must be adapted either in theSettings > Work schedules,or in Maja’s profile underAttendance.This depends on how herwork schedulewas set up.For the target hours to be reduced due to an absence, the settings of theabsence typemust beYesinConsider time tracked during absences as overtime? (Settings > Absences > Absence Type > Validity settings).You can read more details about this functionality here.Let me know if this information helped you solve this inquiry, or if you need any further clarification.Best,Andrea

Answered

Reporting hours, target working hours

Forum|Forum|2 years ago
March 17, 2023
3 replies
142 views

R

+1

Ruben Choco
Follower

Hi,

We would like to generate reports for our supervisors where they can have a simple and clear overview of everyones’ effective working hours.

Unfortunately, whenever I try and create the reports, it seems that the absences are not correctly deducted from the effective target working hours.

I'm not sure if the picture below is clearly visible, but a number of things are unclear to me,

The picture illustrates the month of February, Where working fulltime results in 160 working hours

When looking at the FTE and the contractual target working hours, You can see that for ‘Maja’ it still says 160 working hours contractual, eventhough she is only 0,9 FT. (Sanne has started midway during February so ignore her)
‘Lysanne’ has 24 hours of absence, which is correctly processed in the effective target working hours, However, she is the only employee where this seems to effect the Effective target working hours.

It would really help us out if someone might be able to help me get the data processed correctly, so we can have a useful report.

Best answer by Andrea

Hello @Ruben Choco,

I am happy to support you with your questions :).

The contractual target working hours are a reflection of your employee’s work schedule. If Maja’s Work schedule reflects 160 hours, then this will be the target hours shown in the report. These hours must be adapted either in the Settings > Work schedules, or in Maja’s profile under Attendance. This depends on how her work schedule was set up.
For the target hours to be reduced due to an absence, the settings of the absence type must be Yes in Consider time tracked during absences as overtime? (Settings > Absences > Absence Type > Validity settings). You can read more details about this functionality here.

Let me know if this information helped you solve this inquiry, or if you need any further clarification.

Best,

Andrea

+16

Andrea
Former Community Admin
Answer
Forum|Forum|2 years ago
March 22, 2023

Hello @Ruben Choco,

I am happy to support you with your questions :).

The contractual target working hours are a reflection of your employee’s work schedule. If Maja’s Work schedule reflects 160 hours, then this will be the target hours shown in the report. These hours must be adapted either in the Settings > Work schedules, or in Maja’s profile under Attendance. This depends on how her work schedule was set up.
For the target hours to be reduced due to an absence, the settings of the absence type must be Yes in Consider time tracked during absences as overtime? (Settings > Absences > Absence Type > Validity settings). You can read more details about this functionality here.