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Show absence in MS Teams/Outlook before it starts

  • March 24, 2023
  • 7 replies
  • 296 views
V
Follower

Hello,

Is it possible to show absences in MS Office apps, like MS Teams some days ago before they actually start?

Got the Personio/Teams integration but it only shows the current data.

Thanks

Viesturs

Best answer by ConorCunningham

Hey @viesturs 

Thank you for your patience 😀

I reached out to the internal team and they recommended setting up the Calendar Integration to pull absences from Personio to your Calendar, without having to log in every time.

To do this you could pull a iCal link from your Personio calendar and then integrate it into your personal calendar. This way all the future absences would now be easily accessible from here going forward.

To set this up, please use our guide on how to Export the Personio Calendar via an iCal link.

This would be our best recommendation as the team also mentioned that while there are integrations that pull future absences, the other features within these may not be relevant. So you would be using them just for absences. 

Please let me know if you have any difficulty setting this up.

Best,

Conor

7 replies

ConorCunningham
Personio Employee
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  • ConorCunninghamPersonio Employee
  • Former Community Moderator
  • March 27, 2023

Dear @viesturs , 

Welcome to the Personio Community, we are thrilled to see you here 🎊 🥳. I am happy to support you with your inquiry.

As mentioned in our helpcenter article on Microsoft Teams, the daily update will only show who is absent today and when they will return to work. Unfortunately it will not show the absences a few days in advance, however I would kindly ask that you input this feedback into our Ideation Area. 

If you have any other questions, I will be happy to answer them.

Best,

Conor

Happy to support in English with any issues you may have :)
V
Follower
  • viestursFollower
  • Author
  • Follower
  • March 28, 2023

Hello @ConorCunningham 

 

Thanks for the reply! Yeah, I noticed that. In Personio I can see who will have absences, but not in some integrations. Maybe you know a workaround? Like could I put all absences through Personio API and then display them, has nobody really has had this idea of seeing absences in advance not only in Personio?

Thank you!

    ConorCunningham
    Personio Employee
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    • ConorCunninghamPersonio Employee
    • Former Community Moderator
    • March 29, 2023

    Hey @viesturs 

    Checking on this for you with our internal teams and I will reply back soon once I have more information.

    Best,

    Conor

     

    Happy to support in English with any issues you may have :)
      V
      Follower
      • viestursFollower
      • Author
      • Follower
      • March 29, 2023

      Thanks @ConorCunningham 

       

      Like the final idea would be to show the absence in MS Teams contact card directly, data for sure needs to be taken from Personio.

      Viesturs

      ConorCunningham
      Personio Employee
      Forum|alt.badge.img+7
      • ConorCunninghamPersonio Employee
      • Former Community Moderator
      • Answer
      • March 30, 2023

      Hey @viesturs 

      Thank you for your patience 😀

      I reached out to the internal team and they recommended setting up the Calendar Integration to pull absences from Personio to your Calendar, without having to log in every time.

      To do this you could pull a iCal link from your Personio calendar and then integrate it into your personal calendar. This way all the future absences would now be easily accessible from here going forward.

      To set this up, please use our guide on how to Export the Personio Calendar via an iCal link.

      This would be our best recommendation as the team also mentioned that while there are integrations that pull future absences, the other features within these may not be relevant. So you would be using them just for absences. 

      Please let me know if you have any difficulty setting this up.

      Best,

      Conor

      Happy to support in English with any issues you may have :)
      V
      Follower
      • viestursFollower
      • Author
      • Follower
      • March 30, 2023

      Thanks a lot @ConorCunningham 

      Will play around with it

      Viesturs

        D
        Explorer
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        • delleighExplorer
        • Explorer
        • August 3, 2023

        Hey @ConorCunningham,

        Is there a way around pulling in requested absences into the calendar (pre-authorisation)? Either into the global calendar or through the integration into Outlook/Teams?

        Thanks
        Leigh-Ann

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