Dear Community,
Join us to explore Personio’s Absence area and discover how you can tailor absences in Personio to meet your company's specific needs. Gain insights into key features and top use cases, such as creating absence types and calendars, setting up carryover rules, automatically calculating entitlements, and configuring approval policies.
In this post, you will find the recording, and below all questions that participants asked in the chat, including our answers.
Questions & Answers from the Live Chat:
As of June 2025. Click on “Show Content” to see the answer to each question.
Q: Is there an option to restrict paid leave bookings to the accrued amount, so that Employees can't go into a negative balance that rolls over to the next year?
A: Currently, it is possible that the balance goes into negative. For example, 5 days are left at the end of the year, but the booking is for 10 days going into the next year (e.g., for Christmas holidays). Those negative days allow employees to book time off already for next year. We don't have sth. like a predicted balance in place. If it's going into the next year you would want to calculate the time off against next year's entitlement because the balance then won't be negative any more. However, currently we cannot reflect that prediction in the system. So if we restricted employees from going into negative balance, employees wouldn't be able to book their Christmas holidays because the entitlement of next year is not there yet. That said, to prevent balances going into negative is not an option, but it's sth. that is planned; likely for 2026. There'll be an option to configure if negative balance is allowed depending on your company set-up.
Q: Is it possible to add to the Workflow Template „longterm Sick leave“ the timeframe of a calendar year, not only the last 365 days?
A: Not sure if I understand the question, calendar days are considered in the template. Please specify your concrete case and reach out to the support team for further clarification. 
If you schedule leave from the employee profile there's also a way to select specific days that are not necessarily tight to the calendar year.
Q: Can we explicitly choose if an absence is paid or unpaid and have it reflected in the salary tab accordingly?
A: As of today there is no connection between what we have in an absence period and the salary tab. There's one exception: If employees are on long-term leave (setting via employee profile), the salary is prorated for the time the leave is scheduled. Good news: You will be able to select what impact a period (parental leave, sabbatical etc.) should have on other areas such as salary. You can define rules such as if salary should be be prorated, paused completely etc. This will likely come by the end of this year! :)
Q: If I unassign an absence policy to be able to edit it & then reassign this same but updated absence policy, will the historic date be retained or does it disappear?
A: If you remove the assignment of a policy the history is empty and you'd start assigning it again from hire date. Good news: currently, we are working on further functionalities that will allow you to edit existing policies so you can directly re-assign a new version of the policy. The new version is then assigned on the day you are changing it. That way, you save time and effort by not having to first remove policies, then update them, and assign them again. That's also planned for this year! :)
If you have any additional questions about this topic, you can ask through the Ask the Community Button.
Best,
Daniele