Attendances & Absences

Can you assign an employee to two different departments or teams?

Hello!If an employee is assigned to two different departments or teams, is it possible to display this on Personio? Can one also assign more than one supervisor?Thanks,Frederike

2182

2 years ago

Bastian FGetting Started

asked in Attendances & Absences

Trust Full Working hours and project related timings

Hello. we are currently implementing our system with a standard 40hrs work week. However, the staff do not need to enter the exact timings as they are excluding overtime and workhour registration.The only thing that I am uncertain how to solve: There is a chance that the employees might work on a different project for selected hours and in order to bill for those hours, i would like the employees to only track those hours spend on the specific project. Is it an option to display this in Personio? Meaning they work without time registration, but if they work 4 hours on project xyz they just add those hours in their calendar and the rest are wihtout specific time registration?

681

2 years ago

ksenia.jFollower

asked in Attendances & Absences

How to make comment field in Personio mandatory

Hello everyone,I was wondering how did you solve the the problem with making a certain filed mandatory? Precisely, we have created an absence type called Emergency day and when an employee requests this type of absence there is a field called Comment which is optional; is there any way to make the field Comment mandatory? I know that at the moment that is not possible in Personio, but I was hoping maybe to get some ideas how did you encourage your employees to fill out this field or this type of field? Thank you in advance.

1223

2 years ago

ChupiGetting Started

asked in Attendances & Absences

Attendance calendar

Has anyone been able to figure out a way to create a Calendar View of Attendances, i.e. the roster? It would be very helpful if we could see in one space who is scheduled to work in any particular week or month.

902

2 years ago

NataliaGetting Started

asked in Attendances & Absences

Time away from work - calendar integration

Dear All,Is there any way to make public holidays, sick days to be shown in the GoogleCalendar as time away from work? So far it is only visible in the case of vacations.Thanks and regards,Natalia

701

2 years ago

allard.vlekGetting Started

asked in Attendances & Absences

Absence parttime starter

Hi there, I have a question with regards to Absence for a new employee, who is a part timer.29 vacation days per year, working 32 hours thus 23.2 vacation days per year.This works okay for person A who started in 2021.However I have another part timer working the same hours, he started 1-feb-2022.He should’ve roughly 21.2 vacation days. 29*(11/12)*80%However the entitlement says 23.68 for 2022.Any idea what could be the problem? Thanks in advance,A

341

2 years ago

LindaVGetting Started

posted in Attendances & Absences

Holiday absences - make it an option if it should be private

Hi all, the new absence integration into calendars is great, it saves so much time. However one main reason for the absence to be in someone’s calendar is that their team members can see and know it. So that the appointment is private by default is a bit beside the point.Could we make this an option similar to the interview appointments for companies to decide whether they want this to be private or public? Best,Linda

1013

2 years ago

mariecharuitFollower

asked in Attendances & Absences

Block accrual policy during sick leave / non paid leave

Hi, I have a specific question regarding absences in French market. In France, by law, when an employee is on sick leave or non paid leave, s.he does not accrue paid leaves. Example : I should accrue 2 paid leaves per month. In January, I take 2 weeks of non paid leaves OR I’m sick for 2 weeks. Result: in January, I will accrue only half of paid leaves (so 1 day) Is there a setting or rules in Personio allowing to temporary block the accrual of paid leaves when an employee takes non paid leave or sick leaves? If not, it would be a must have for the french market. The risk is to have non accurate balances of paid leaves for people taking non paid leaves or sick leaves. Thanks for your help.

795

2 years ago

MirjamPichlerPersonio Implementation Manager

published in Attendances & Absences

Attendance & AbsencesImplementation steps 5 - 7

Dear Community,In this section you can exchange information and ask questions about work schedules (implementation step 5) and absences (implementation step 6 and implementation step 7).Among other things, the configuration of work schedules is an important prerequisite for the correct calculation of vacations.Absences include, for example, paid vacation, sick leave or parental leave. Personio distinguishes between absences without accrual policies, such as illness, and absences with accrual policies, such as paid vacation. Accrual balances and absence periods can easily be imported using our templates. You can find the import templates in our help center.

7527

2 years ago

ExaGetting Started

asked in Attendances & Absences

Working Students' days off

Hi,I would like to set up in the calendar, the days that the working students are not working as “out of office”. I would also prefer to have the days that they are not working to show up in the dashboard so we all now that the person is not in that day. Is there any way to set this up without putting it as an absence? Because then it will be deducted from the vacation days.Thank you in advance!

962

2 years ago

DanieleCommunity Admin

published in Attendances & Absences

Holiday Entitlements in Personio

Dear Community, Our goal is to simplify your HR processes. In order to do so we would like to learn more about your company’s holiday accrual policies.Within Personio, we have the ability to capture your employee’s working schedules, along with their absence entitlements. By doing so, you can eliminate the admin stress of adding the pro-rata calculation and balance adjustments on your employee’s profiles and have this completely automated in your account!We’d love to hear from you on your experience with the Absence and Attendance areas of Personio. Is there anything that you do differently, depending on your country laws or company policies, whereby a workaround is needed to capture your settings correctly?I’m looking forward to hearing your methods! Kind regards from Dublin, Daniele

8846

2 years ago

TomFlemingGetting Started

asked in Attendances & Absences

Limiting carryover to a number of days

We would like to limit annual leave carry over to a number of days. Currently it is only possible to limit carry over to expire at a certain date. A previous (related) post asks this question too and it was marked as solved, although the ‘solution’ was not in fact satisfactory. A new feature would be required to allow admins to specify the amount of permitted carry over days, in addition to the existing carry over expiration date.

1043

2 years ago

MirjamPichlerPersonio Implementation Manager

posted in Attendances & Absences

Best practices calendar integration - share your experience!

Dear community, our goal is to simplify your HR processes. In order to do so we would like to learn more about your best practices using the calendar integration. Do you synchronize your company calendar or use the iCal integration? I’m looking forward to your responses. Kind regards from Munich, Mirjam

5967

2 years ago

Iskra KoneskaFollower

asked in Attendances & Absences

Absence Approval

Hi,We are experiencing an issue with the absence approval process setting in Personio.Namely, we have set Project and Project responsible which should be default approved for an employee working on the specific Project.When the request is sent, the notification and the approval request is delivered to all PM who have PM role in Personio, all through the settings are not set in that way.Could you please tell me if there is some general Personio bug, or maybe we are making mistake in the settings?Thank you.Bojana

2482

2 years ago

MikermnGetting Started

asked in Attendances & Absences

Missing holidays for one employee

Hello Community! I am Mike from Madrid and I am here to ask you if it ever happened to you that for only employee of your team holidays are missing so every absence should be categorized as “Others”. How is it possible to add these 12 days of vacation to her panel? Thank you so much for your collaboration, have a nice day!

642

2 years ago

Emma Tcheng

asked in Attendances & Absences

Planned vacation days in 2022 and overall vacation balance

Hi everyone,The new year is just around the corner, and we are experiencing some difficulties with absence requests in the new year. The problem is:One of our employees has requested two vacation days in the beginning of January. However, since the employee has acquired these days in 2021, Personio is not taking these into account in the overall balance. Thus, it looks like she still has 2.2 vacation days left to use, which is incorrect and confusing.Is there a way to solve this? Thanks in advance!

1953

2 years ago

Astrid FriisExplorer

asked in Attendances & Absences

Danish Holiday Year End - Carryover

Hi,Is there anyone who has a good practice they can share for Danish holiday year end.On Dec. 31st, we need to transfer a max. of 5 days to the new year where the employee loses the rest. Has anyone found a non-manual solution?

914

3 years ago

Astrid FriisExplorer

asked in Attendances & Absences

Global carryover limits

We are having an issue, as we are working in locations with no limitations to vacation carryover, as well as locations with carryover limitations, however accrual settings can only be set globally for all absence policies. Has anyone found a solution for this?

1591

3 years ago

meeri.prejawaGetting Started

asked in Attendances & Absences

1/2 Day vacation setting for 24.12 and 31.12

Hi,we have a company policy that 24.12 and 31.12 are half working days. If a team member applies for longer holiday preiod around these days, Peronio calculates a full day for both days and the team member therefore “looses” 1 full vaaction day. How can I change the setting in the Peronio calendar so that it automatically only calculates a half a day for these specific dates?

2422

3 years ago

WendyCommunicator

asked in Attendances & Absences

Abscence, part-time, paid vacation

Hi! I have a question, which is related to a topic of two months ago. But I couldn't find the answer in there. I have an employee which works 28 hours a week. Her vacationdays are calculated correctly! But we have an issue regarding taking a holidy. We've found out that Personio will count her halve days (when she workd 4 hours) as full time days. This means that she will not have 7,84 days left, but 6,2, regarding Personio. Should I change something in the settings?

2595

3 years ago

MDBGetting Started

asked in Attendances & Absences

Questions about overtime hours

English translation: Good afternoon, I have several issues with the generated overtime hours:Is it possible to apply a daily minimum of hours to the accrual policy so that it begins to count as overtime? in our company it is established from 0.5 h.Is it possible to add an expiration to those overtime hours in the accrual policy, which is not a specific date, but for example 6 months? after that time they would be automatically deducted from the counter and would also be reflected in the history. (Marked by Spanish legislation)And an annual maximum of paid overtime? (It is marked by Spanish legislation.)When a worker is given permission to choose whether he wants to validate the overtime generated as vacation or paid, can't it be avoided that he can change the conversion factor?I look forward to your comments.Thank you very much in advance.All the best! Spanish Version:Buenas tardes,tengo varias cuestiones con el tema de las horas extras generadas:¿No es posible aplicar en la política

1321

3 years ago

frwckGetting Started

asked in Attendances & Absences

Out-of-office for google calender integration

Hi all, we just set up the Personio - Google Calender integration for absences.Unfortunately the event that is created in Google Calendar is just a “normal” event, that is not marked as an out-of-office event. This also cannot be changed in Google Calendar as can be seen here. Out of office event in Google Calendar are really handy, and I don’t want my team to manually add another out of office event manually just to have this feature.Am I missing something? If this is not implemented yet, I am sure that the Google Api would allow for it.Thanks and best regards,Mtthias

7332

3 years ago

AnetaExplorer

asked in Attendances & Absences

How to keep track of Dienstreisen/ Business Travels?

Hi everyone,I have a question regarding tracking the time of the business travels.We currently use Personio in Germany and in Austria. Our Austrian employees are from time to time on a business trip to other offices. The only ideas I could come up with is to either create a Project called Business Trips and track it into that project or track it as type of absence. Are there any other possibilities?How is your experience with tracking the time of the business travels?Thank you!Aneta

2082

3 years ago

gsmatthews95Getting Started

asked in Attendances & Absences

Showing name of Calendar events by default (instead of being shown as "busy")

A second question, the calendar invites come up in other people’s calendars as “busy” to everyone else by default. As we are a transparent company we don’t lie people to have “busy” times in their calendars especially for interviews as it makes it difficult to know what each other are doing. Can we change this so they are automatically public and thus don’t get shown as “busy”?Cheers,

551

3 years ago

Nora WinterFollower

asked in Attendances & Absences

Educational leave in Berlin, Germany (Bildungsurlaub)

Hi everybody, I am looking for a smart solution to manage the statutory “Bildungsurlaub” (educational leave) which every employee in Berlin has. The rule is that everybody can take 10 days of it within two years. The counting of those days does only start with the first day of training - so not in the beginning of the year. We haven’t found a good way to manage this in Personio yet. I know that there are other German counties with the same law and wonder if someone can help. Best regards,Nora

2803

3 years ago

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