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Attendances & Absences

Attendances & Absences

Sharing all your questions and discussions on Attendances & Absences as well as the Calendar.

473 Topics
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473 Topics

kblairtfGetting Started

asked in Attendances & Absences

Holiday days remaining

Hi! is there a way to see how many days you have left to take? For example, within Absences, I can only see how many days I’ve taken therefore I have no idea how many days I have left to take? thank you!

lsmithBusy Bee

asked in Attendances & Absences

Vacation days pro-rated by work schedule

I looked the follow post but I am still confused how to achieve what I wantWe have a lot of part-time employees. Now most of them do not work full days and generally we do not care about on which days they work, we just care about their monthly/annual hours worked. So in practice I just spread out the hours over the work week in the work schedule, with more hours on Thursdays since this is the day we all work in the office together. So f.e. the 10% aka 4h per week work schedule isMon: 30minTue: 30minWed: 30minThu: 30minFri: 30min But I think this messes up the vacation days. We offer 25 days of vacation per year and our work week is 40h, so conversely someone working 10% should have 2.5 days, or 20h of vacation. But they end up with the full 25 days.I did enable pro-ration on the entitlement as stated here:https://support.personio.de/hc/en-us/articles/210748569-Step-6-Configure-Absences-and-Accrual-Policies

LakshmiFollower

asked in Attendances & Absences

Danish Parental Leave Setting

Dear All, Can anyone share how they have set up the Danish Maternity / Parental leave setting in Personio. It is a maximum of 32 weeks shared between parents. Is there any way to set up the upper limit amount somewhere in the set up ? i.e so someone cannot request for more weeks unknowingly ? KRLakshmi

lsmithBusy Bee

asked in Attendances & Absences

How to chang the work schedule at hiring?

Within the employees attendance, I can view the “work schedule details”. Here I can also remove work schedules, except for the one “since hire date”. Is there some way I can change the initial work schedule? I tried simply adding a new work schedule starting on their hire date but this only adds a work schedule “above”

lsmithBusy Bee

asked in Attendances & Absences

Import Attendance data from Clockify -> How to import attendance just with a date and duration?

I am struggling to import data from Clockify.While they do have a start and end time, it can span over multiple days. They also have a duration but this can lead to weird results as the source data then sometimes causes a rollover to the next day. So ideally I would like to import one or multiple entries just with a date and a duration. I do not care about specific start/end times for this historical data.

CryptoprincessGetting Started

asked in Attendances & Absences

Extra vacation days with accrual policy

Hi,we’re having a special case at the company and I’m curious how to best display this in Personio:An employee should get 2 extra vacation days each month as a substitute until his salary gets raised. How can I automate this so I don’t have to manually adjust his entitlement each month?I thought of creating an accrual policy so it will add 2 days each month. I could then add the policy from the month this agreement is starting. The only thing where this could be tricky is when I remove the policy due to the salary raise, will the accumulated vacation days be gone? How could I restore them if the employee didn’t take them so far?Or how would you solve this case otherwise?I would appreciate your ideas / solutions on this.BestJasmin

kblairtfGetting Started

asked in Attendances & Absences

Hi! I have imported incorrect data onto the absence section and need to remove the file and start again. Does anyone know how I can do this? Thanks!

aaron-mindstepFollower

asked in Attendances & Absences

GCal Auto Sync Issue

Hi all, I’m following the steps on this page to integrate the Personio calendar into GCal. It seems to be importing and reflecting the Personio calendar at the time of link generation, but afterwards it doesn’t update automatically to reflect any further changes on the Personio calendar. i.e. the calendar is only correct up to the point of importing. Anyone know how to fix this, or know how regularly it syncs itself with the Personio calendar?

GinetteGetting Started

asked in Attendances & Absences

Hi,employees who are getting married will receive 3 days off (paid leave) by our employer.Now i have added for “ special leave” to the absence types and added 3 day to the balance for this particular person.I would like to know if this is the “correct’ way, can you advice or share your ideas?

agathe_martinotDetective

asked in Attendances & Absences

What happens when we archive an "Accrual Policy" ?

Hi Personio Community!We want to clean our active accrual policies to make it easier for our people partner when creating new employees and settings up their accrual policies.My question is: if we archive accrual policies that should not be used for new employees, what happens - do they become inactive or do they simply stop showing up when chosing the accrual policy for newbies? (we do not want to clic to see in case it makes a mess).Thank you for your help!

FrederikeEBusy Bee

asked in Attendances & Absences

Can you assign an employee to two different departments or teams?

Hello!If an employee is assigned to two different departments or teams, is it possible to display this on Personio? Can one also assign more than one supervisor?Thanks,Frederike

Bastian FGetting Started

asked in Attendances & Absences

Trust Full Working hours and project related timings

Hello. we are currently implementing our system with a standard 40hrs work week. However, the staff do not need to enter the exact timings as they are excluding overtime and workhour registration.The only thing that I am uncertain how to solve: There is a chance that the employees might work on a different project for selected hours and in order to bill for those hours, i would like the employees to only track those hours spend on the specific project. Is it an option to display this in Personio? Meaning they work without time registration, but if they work 4 hours on project xyz they just add those hours in their calendar and the rest are wihtout specific time registration?

ksenia.jFollower

asked in Attendances & Absences

How to make comment field in Personio mandatory

Hello everyone,I was wondering how did you solve the the problem with making a certain filed mandatory? Precisely, we have created an absence type called Emergency day and when an employee requests this type of absence there is a field called Comment which is optional; is there any way to make the field Comment mandatory? I know that at the moment that is not possible in Personio, but I was hoping maybe to get some ideas how did you encourage your employees to fill out this field or this type of field? Thank you in advance.

ChupiGetting Started

asked in Attendances & Absences

Attendance calendar

Has anyone been able to figure out a way to create a Calendar View of Attendances, i.e. the roster? It would be very helpful if we could see in one space who is scheduled to work in any particular week or month.

NataliaGetting Started

asked in Attendances & Absences

Time away from work - calendar integration

Dear All,Is there any way to make public holidays, sick days to be shown in the GoogleCalendar as time away from work? So far it is only visible in the case of vacations.Thanks and regards,Natalia

allard.vlekGetting Started

asked in Attendances & Absences

Absence parttime starter

Hi there, I have a question with regards to Absence for a new employee, who is a part timer.29 vacation days per year, working 32 hours thus 23.2 vacation days per year.This works okay for person A who started in 2021.However I have another part timer working the same hours, he started 1-feb-2022.He should’ve roughly 21.2 vacation days. 29*(11/12)*80%However the entitlement says 23.68 for 2022.Any idea what could be the problem? Thanks in advance,A

LindaVGetting Started

posted in Attendances & Absences

Holiday absences - make it an option if it should be private

Hi all, the new absence integration into calendars is great, it saves so much time. However one main reason for the absence to be in someone’s calendar is that their team members can see and know it. So that the appointment is private by default is a bit beside the point.Could we make this an option similar to the interview appointments for companies to decide whether they want this to be private or public? Best,Linda

mariecharuitFollower

asked in Attendances & Absences

Block accrual policy during sick leave / non paid leave

Hi, I have a specific question regarding absences in French market. In France, by law, when an employee is on sick leave or non paid leave, s.he does not accrue paid leaves. Example : I should accrue 2 paid leaves per month. In January, I take 2 weeks of non paid leaves OR I’m sick for 2 weeks. Result: in January, I will accrue only half of paid leaves (so 1 day) Is there a setting or rules in Personio allowing to temporary block the accrual of paid leaves when an employee takes non paid leave or sick leaves? If not, it would be a must have for the french market. The risk is to have non accurate balances of paid leaves for people taking non paid leaves or sick leaves. Thanks for your help.

MirjamPichlerPersonio Implementation Manager

published in Attendances & Absences

Attendance & AbsencesImplementation steps 5 - 7

Dear Community,In this section you can exchange information and ask questions about work schedules (implementation step 5) and absences (implementation step 6 and implementation step 7).Among other things, the configuration of work schedules is an important prerequisite for the correct calculation of vacations.Absences include, for example, paid vacation, sick leave or parental leave. Personio distinguishes between absences without accrual policies, such as illness, and absences with accrual policies, such as paid vacation. Accrual balances and absence periods can easily be imported using our templates. You can find the import templates in our help center.

ExaGetting Started

asked in Attendances & Absences

Working Students' days off

Hi,I would like to set up in the calendar, the days that the working students are not working as “out of office”. I would also prefer to have the days that they are not working to show up in the dashboard so we all now that the person is not in that day. Is there any way to set this up without putting it as an absence? Because then it will be deducted from the vacation days.Thank you in advance!

DanieleCommunity Admin

published in Attendances & Absences

Holiday Entitlements in Personio

Dear Community, Our goal is to simplify your HR processes. In order to do so we would like to learn more about your company’s holiday accrual policies.Within Personio, we have the ability to capture your employee’s working schedules, along with their absence entitlements. By doing so, you can eliminate the admin stress of adding the pro-rata calculation and balance adjustments on your employee’s profiles and have this completely automated in your account!We’d love to hear from you on your experience with the Absence and Attendance areas of Personio. Is there anything that you do differently, depending on your country laws or company policies, whereby a workaround is needed to capture your settings correctly?I’m looking forward to hearing your methods! Kind regards from Dublin, Daniele

TomFlemingGetting Started

asked in Attendances & Absences

Limiting carryover to a number of days

We would like to limit annual leave carry over to a number of days. Currently it is only possible to limit carry over to expire at a certain date. A previous (related) post asks this question too and it was marked as solved, although the ‘solution’ was not in fact satisfactory. A new feature would be required to allow admins to specify the amount of permitted carry over days, in addition to the existing carry over expiration date.

MirjamPichlerPersonio Implementation Manager

posted in Attendances & Absences

Best practices calendar integration - share your experience!

Dear community, our goal is to simplify your HR processes. In order to do so we would like to learn more about your best practices using the calendar integration. Do you synchronize your company calendar or use the iCal integration? I’m looking forward to your responses. Kind regards from Munich, Mirjam

Iskra KoneskaFollower

asked in Attendances & Absences

Absence Approval

Hi,We are experiencing an issue with the absence approval process setting in Personio.Namely, we have set Project and Project responsible which should be default approved for an employee working on the specific Project.When the request is sent, the notification and the approval request is delivered to all PM who have PM role in Personio, all through the settings are not set in that way.Could you please tell me if there is some general Personio bug, or maybe we are making mistake in the settings?Thank you.Bojana

MikermnGetting Started

asked in Attendances & Absences

Missing holidays for one employee

Hello Community! I am Mike from Madrid and I am here to ask you if it ever happened to you that for only employee of your team holidays are missing so every absence should be categorized as “Others”. How is it possible to add these 12 days of vacation to her panel? Thank you so much for your collaboration, have a nice day!

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