Skip to main content

- - All you need for a great start
Groups
Events
Academy

Homepage
Product Hub
Learn & Share

Learn & Share

Sharing (your Personio knowledge) is caring!

8 Topics
15 Replies

When you subscribe we will email you when there is a new topic in this category

8 Topics

Newest Posts

Most replies Most views Newest ideas

Sarah WetherellFollower

asked in Learn & Share

Connecting with other Personio users

Good morning!I would like to connect with any super users of the system that are in a multi sited company with around 600 employees. I am new to the system and would love to share best practice if possible. Thanks all

Maria Laura AraucoPersonio Implementation Manager

posted in Learn & Share

Best Practice - Reminders

Dear community,As a result of our last poll, we want to share with all of you some best practices for reminders! In Personio, you can set up different kinds of reminders. You can set up reminders for specific employee roles, personal reminders, or reminders linked to a specific employee. Reminders for specific Employee Roles: You can add them for all Date type attributes via the employee roles. You can choose between a Reminder (automated expiration) or a Task (no expiration).Some examples of how you can use reminders for roles are: Reminder to All Employees role > Birthday of all employees every year on that day. Reminder to HR Manager role > Probation period end date of all employees 6 weeks before Reminder to HR Manager role > Hire date of all employees 1 week before Reminder to Supervisor Role > Next absence of employees directly reporting to me 1 day before. If you select the option Task (no expiration), the reminder is displayed on the dashboard until you

AliceMBusy Bee

asked in Learn & Share

Best practice for using Personio across multiple countries

Hi there, We recently rolled out Personio in our HQ and are looking at options to use it in our country offices - 3500 staff across around 15 countries. Can anyone share their set-up or tips for managing across multiple locations? Areas I’m particularly interested in are:Do you have all countries managed in one Personio account or are they decentralised?If you manage through one, do the local HR teams modify the settings etc or is that all managed at your HQ?Have you managed to restrict access for your local HR users so they can’t accidentally modify the settings for everyone?! I’d really welcome advice here as I’m trying to visualise how it would all work. Would we be creating a monster if we had everyone in the one instance?!

Lauren GilbertPersonio HR Manager

published in Learn & Share

📄 How Personio's own HR Team uses the Documents functionalityBest Practise

Dear Community,Have you ever wondered how Personio's HR team actually uses their own tool?I work in Personio's HR team and today I am going to explain to you how exactly we use the Documents section in Personio and how it supports our HR team, as it has become an essential part of our daily work. The administration of documentsWe have set up different categories to divide up the various documents in a meaningful way. This makes it easier for us and our employees to keep an overview and to quickly find all the necessary data.The biggest advantage of the document area in Personio for us is the elimination of unnecessary letters or e-mails. This means that we upload all employees' pay slips and social security certificates to their personal profile. This way, each employee can access all monthly and annual statements at any time. It also saves us costs and capacity, AND it's better for the environment - at least compared to printing and sending them by mail.You can learn more about Docume

Lauren GilbertPersonio HR Manager

published in Learn & Share

⏰ Our approach to smart interview scheduling with CronofyBest Practice

Dear Community,Finding new talent for an open position can be quite time consuming and requires careful organization. Especially the timing of the interviews with your own preferences and those of the applicants aligned, often seems to be a challenge. 💡 For this, we found a suitable solution: At the beginning of 2022, we started implementing Cronofy in Personio, an intelligent planning platform to support the planning process for job interviews.Cronofy is a Personio integration that is directly accessible from the "Interview" tab in the candidate profile of our ATS. It is connected to the Google calendar, which allows our candidates to directly select a date and time for an interview. In advance, we as the Talent Acquisition Team at Personio can individually set specific working days and time slots that are most suitable for a first interview. So how does this work?As soon as we want to invite a candidate for a first interview, we navigate to the "Interview" tab in Personio and selec

Lauren GilbertPersonio HR Manager

published in Learn & Share

🏷 This is how our Talent Acquisition Team uses "Tags"Best Practice

Dear Community,we all have one or the other Personio hack to make our workday a bit more efficient and organized. One of them is exactly what we use as a Talent Acquisition team: Tags! They are real lifesavers when it comes to organizing candidate profiles in a simple and clear way. But how exactly do you set Tags and what are their main purposes?How it works: Tags can be found at the top of every candidate profile in the Personio recruiting section. After clicking the "Add Tag" icon, a drop-down list with all available options will appear first. Now you can easily select the appropriate Tag for the candidate profile. After setting your Tags, you're probably wondering what it's for and what it will do for you. For us as a Talent Acquisition Team, setting Tags has 3 main benefits: 1. Highlight informationTags are always very visible, as they are located directly under a candidate's name and profile overview. This means no matter what section we're working in, whether it's the Interv

Lauren GilbertPersonio HR Manager

published in Learn & Share

💾 How Personio's own HR team manages employee data in Personiobest practice

Dear Community, today I'm sharing with you another example of how we use our own tool at Personio.As an HR professional I know how hard it can be to manage all of the employee data that is needed for a company of any size, with the continuous need to track and update data for each employee. One of the benefits of using Personio as our HRIS tool is the easily accessible and accurate data storage it provides. As we grow as a company Personio’s functionality continues to benefit us in the form of accurate data storage. Having this all in one system makes my life a lot easier. In Personio, each employee profile can store over 200 different attributes of information about each employee.Here is an excerpt of the info we store in the employee profiles: 🎉 A few standard attributes like address, birthday, team, cost center, bank details, etc. 🛼 Also a public section with "personal" info about languages spoken, hobbies, holiday destinations, and favorite places in the cities where our office

SanjaCommunicator

posted in Learn & Share

Use case: Workaround for "one on one" notes recording and tracking

Hi Community 👋 I initially shared this as a workaround to a fellow Personio Community member in a comment of an existing post and @Daniele suggested it might be more visible as an individual post in case others find it useful. So here it is :)The described steps below cover the topic on how to enter something like "Supervisor notes" for regular one on ones, additional comments etc. with custom access to all relevant stakeholders (supervisor, HR, employee etc) while also having the historical records for past enties via the "Custom reports" sharing option. 1. In employee profile we create a section for supervisor notes. This section can contain text boxes, date when the note is written, the name of the person who wrote it, etc. 2. Edit access to this section is given to the supervisor only for example, this should be customized through roles. For any others you feel are needed like HR or the employee you can assign view rights or, if you choose so, hide it completely. 3. Supervi

Can't find what you're looking for?

Our Personio experts are happy to help you. Don't be shy!

Ask your question

Powered by Gainsight

Terms & Conditions of the Personio Voyager Community

Join the Personio Voyager Community!

If you are a Personio customer please use the same email address for registration as in your Personio account. By doing so we can help you faster if we might need to check something in your account. Do you already have an account? > Login

! Your public username cannot contain any personal information such as email or other private information! You can't change your username after registration.

Public Username *

Work E-mail address *

Is your company already a Personio customer?

(Private)

Only you and moderators can see this information

*

yes no

If yes, please enter your Personio Login URL

(Private)

Only you and moderators can see this information

Name

(Private)

Only you and moderators can see this information

*

Surname

(Private)

Only you and moderators can see this information

*

Company

(Private)

Only you and moderators can see this information

*

City

(Private)

Only you and moderators can see this information

*

Country (Company) *

Job Title

(Private)

Only you and moderators can see this information

Main topics I'd like to chat about in the Community:

HR Strategy Labor Law Recruiting & Talent Aquisition Salaries & Payroll Attendance & Absences Employee Data & Documents Employee Roles & Approvals Leadership, Performance & Development Reporting Integrations & Workflows

Password *

I accept the Terms and Conditions and the Data privacy. We may inform you about our HR Management and Recruiting products and services via email or telephone. You can object to this at any time.

loginBox.register.email_repeat

Welcome to the Personio Voyager Community!

This is our service and networking community for all Personio users and HR Professionals. If you have not registered yet, please select "create an account"

Username or Email

Password

Remember me

Forgot password?

Enter your E-mail address. We'll send you an e-mail with instructions to reset your password.

Enter your e-mail address

Back to overview

Scanning file for viruses.

Sorry, we're still checking this file's contents to make sure it's safe to download. Please try again in a few minutes.

OK

This file cannot be downloaded

Sorry, our virus scanner detected that this file isn't safe to download.

OK