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Attendances & Absences

Sharing all your questions and discussions on Attendances & Absences as well as the Calendar.

472 Topics
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472 Topics

DorotaDetective

asked in Attendances & Absences

Annual leave population

HelloIn the UK some companies provide certain holiday entitlement and reserve the right to take some of the days to cover Christmas closure. Is there a way to populate the days in bulk for all employees? so HR staff don’t have to manually one by one do it for each employee?thank you

DorotaDetective

asked in Attendances & Absences

Changing the absence type of an absence period

HelloIs it possible to change the type of the absence in the already approved / submitted request?for examplethe employee has requested for annual leave but it turned out that instead being on holidays the employee was ill - this means sick leave absence.Can HR (admin) update current request instead deleting and creating new one? Thank you

LindaCommunicator

asked in Attendances & Absences

Vacation policy changes

Hi thereI am testing the vacation policy change in Personio and have assigned myself a new policy at the start of the next entitlement period. This was a test but I cannot now remove the assigned policy. How can I do this?Also: Without having a retrospective change, if I want to active the carry over cut-off do I have to add new absence types (would be confusing) as I cannot add the cut-off date into the individual accrual policies (where I believe it would make more sense as we have one absence type (vacation) but different conditions across Croatia, Germany and the USA.Thanks for any support.Enjoy your day!Linda

ammarExplorer

posted in Attendances & Absences

Absences endpoint for API: Time-off-Type vs. Absence-Type

I’m trying to implement the /company/absence-periods endpoint, but I can’t find any information about “absence_type”. absence-periods return for example “absence_type”.”id” = "6c172f08-e46a-471e-9fcb-4aa2793c625c", but /company/time-off-types returns an id with an integer value. Where can I lookup the absence_type.id value? How do I match time-off-type to absence-type?

VidaCommunicator

asked in Attendances & Absences

Absences API - mixed up attribute values

Hi Personians,Did anyone face the problem with mixed up values returned by Absence API?The endpoint we are using is: /company/time-offslet responseAbsences = UrlFetchApp.fetch('https://api.personio.de/v1/company/time-offs?updated_from=' + reportStartDate + '&updated_to=' + reportEndDate, getAuthOptions());Code used for packaging up the rows is similar to this:requestedFields.forEach(function (field) {switch (field) {case 'created_at':return row.push(absence.attributes.created_at.substring(0,10));case 'start_date':return row.push(absence.attributes.start_date.substring(0,10));case 'end_date':return row.push(absence.attributes.end_date.substring(0,10));case 'days_count':return row.push(absence.attributes.days_count);case 'time_off_type':return row.push(absence.attributes.time_off_type.attributes.name);case 'comment':return row.push(absence.attributes.comment);case 'time_off_category':return row.push(absence.attributes.time_off_type.attributes.category);case 'employee':return row.push

Laura BetancurGetting Started

posted in Attendances & Absences

How we can manage the doctors appointments?

Hi, My name is Laura and I am part of the People and Operations team at Orbem here in Munich, we use Personio and now we have one question regarding doctors appointments, I would like to get some help from you.Here is the question: How are all-day doctor's appointments legally regulated? Are they considered sick leaves or personal days? Thanks a lot :)

kakiyauGetting Started

asked in Attendances & Absences

Is it possible to create absence types that are only specific to certain employees?

Hi there,I would like to know if it is possible to create special absence types for specific employees due to location differences/ different purposes. Right now everyone can request all the absences types and we would like to change that if possible. Thank you!Regards,Kaki

suminairExplorer

asked in Attendances & Absences

Accrual policy start date

Hi ,When I change the hours of an employee from say 32 hours to 28 hours , and I need to adjust their accrual policy .There is only the option to change this from the hire date /start of an entitlement period ..However the change needs to be applied from the date they changed their hours .Is it possible to do this ? Or has anyone found a way around to be able to do this ? Thanks !Sumi

suminairExplorer

posted in Attendances & Absences

Understanding Absence balances

Hi,I do have some issues with the accrual balances that are coming up for our team members. The entitlement balance that it starts off with seems off by varying amounts. I cannot find a reason why and am curious to understand how the system calculates it.

FrederikeEBusy Bee

asked in Attendances & Absences

Notification about an absence - Notification workflow

Hi there,I was wondering if there is a way to set up the notification work flow in particular for absences? Example cases:Employee is sick and reports the same to HR via Personio. Supervisor does not need to approve the absence, but it would be good to know about it. Employee hands in holiday request, Supervisor approves. HR does not need to give approval, but would like to be informed about it by e-mail. Looking forward to your feedback!Frederike

suminairExplorer

asked in Attendances & Absences

Accrual policy application not right - leave balances not reflecting the right balance

Hi ,When I set the accrual policy for a part timer (32 hours ) and the starting balance does not match what she should be getting. The accrual policy does not seem to be applying correctly. Am I able to put in the details to get specific support ?

CsillaGetting Started

asked in Attendances & Absences

How to adjust annual holiday period for Turkey?

Dear All, If anyone has prior experience with adjusting holiday entitlement periods from calendar year to different period, could you please share your ideas with me?We need to change the entitlement period to from Jan-Dec to Aug-July as Turkey has a different period.

LindaCommunicator

posted in Attendances & Absences

Vacation Policies, Carry over limit and cut-off period. Changes sheduled per a certain date.

Hi everyone!I was looking into the vacation settings in Personio. We use Personio across 3 countries where there are different regulations. As far as accruals are concerned I have set up individual accrual policies so that is not an issue. However, we want to start implementing our policy of limiting the number of carry over days and providing a cut-off date at which - if not used - the carried over days will be removed from the system. It is currently not possible for me to adapt the carry over regulations per country. Example: In Germany we limit the number of carry over days to 10 and the cut-off is 31.03. In Croatia the limit is also 10, but with a cut-off date 30.06. In the US there is no cut-off date. I would like to open a discussion about how this can be reflected to avoid manual data adjustments. As far as I can see it is currently not possible to limit the number of days carried over but again I may be missing something. Also: It is currently not possible to apply a

DorotaDetective

asked in Attendances & Absences

holiday requests cancellations

HelloI’ve noticed recently that approved request can be deleted by either HR, line manager but also an employee 😲 Is there a way to set the system so only HR will be able to delete the request? so the employee and / or line manager will have to send a request to do so. Only HR should have the ability to cancel requests to manage the absence records

FrederikeEBusy Bee

asked in Attendances & Absences

Company-wide holiday days

Hi there,Is there a way to add specific holiday days to all employees at once? My company requires employees to take the days between Christmas and New Year off, and it might be helpful for an accurate overview of holiday days to automatically block this in the employees absence calendar. Thanks,Frederike

ammarExplorer

asked in Attendances & Absences

When will the Time-Off API be fixed?

Hi! https://api.personio.de/v1/company/time-offs still returns only some records (returns full day absences, but not the hourly absences). Is there any perspective on when will this get fixed? We really need to be able to rely on data from Personio to be accurate.Also, the data is getting bigger and bigger, please implement the differential/incremental data retrieval so we don’t have to fetch all tens of thousands of records each day. It’s costing us a lot of money. Or simply show the deleted recrods with status=deleted so we could use the updated field.Andhttps://api.personio.de/v1/company/time-off-typesreturn some error saying "Wrong number of segments", am I using it wrong?Thank you

thmatewGetting Started

asked in Attendances & Absences

How to export a Team calendar ?

Hello,How can I export my team calendar ?I know how to export a calendar for a whole department or the whole company, but I just want my team absences calendar and I do not find the option in the export menu.Thank you.

niravGetting Started

asked in Attendances & Absences

When a Leave is approved then it is set to outlook (office365) in German language, need to change this to English

We have our own developed system in .net where we apply for a leave.When a Leave is approved then it is set to outlook (office365) in German language, need to change this to English

Dennis StolzeCommunicator

asked in Attendances & Absences

calendar updates

I would like to know if the product team is working on updates for the calendar. I would like to see:export possibilities in Excel a calendar view based on weeks where it is possible to always look at least 2 weeks forward.

KamilaGetting Started

posted in Attendances & Absences

Personio implemenatation in polish company

Hello, I am looking for company which impemented Personio in Poland according to polish law.I have a lot of questions about attendence and absence and badge system. Maybe someone wants to share with me his expierence :)

Tommy AGetting Started

asked in Attendances & Absences

Absence Accrual Policy

I have had to change the accrual policy and move employees from one to another.The system still says there are active employees with the policy assigned, but this is not accurate. Therefore I cannot delete it.I have double checked and filtered the employee view to audit the assigned policy for all active and inactive employees, and the total of “active for x employees” far exceeds the number of employees. Hence I believe the system is not clearing the employees from the old policy.

SeanGetting Started

asked in Attendances & Absences

Download certifications

Hello community.I want to know how I can download all certifications at one time. I need to submit to a TAX agent all employee’s Sick Leave certifications from Doctor every month. But I have to download each certification of each leave by one-by-one manually.Is there any Document list view or certifications list view? Or is the way to download them at once?

asked in Attendances & Absences

Google Calendar Integration - absence shown is off by one day

Hi there, I couldn’t find a similar question/problem here but if this has come up before and there is an existing solution, please point me in the right direction 🙂 We are using the Google Calendar Integration (including Cronofy) to show absences. The holidays show up in the calendar, however, always one day before the holiday is meant to start. E.g., the employee took a day off on Friday, but the calendar shows the absence for Thursday. One thought that crossed my mind is that it could have to do with timezones, but couldn’t find any settings to test this theory. Has anyone had a similar problem or ideas how to fix this? Thanks!

SWeusterGetting Started

asked in Attendances & Absences

Define absences for different (international) companies

Hello Community, To all those who look after several - sometimes international - companies via Personio. How do you regulate absences? Do you define your own absence types for the other companies? I just found out that the types cannot be translated and so far the types were only created in German and then within a German absence type a new accrual policy was created for the foreign company. This is inconvenient in many respects, as the employees of the foreign company do not see their absences in their language. In addition, they see all absence types that are configured for the German locations, although it is completely uninteresting to them. How do you deal with this?

kblairtfGetting Started

asked in Attendances & Absences

Holiday days remaining

Hi! is there a way to see how many days you have left to take? For example, within Absences, I can only see how many days I’ve taken therefore I have no idea how many days I have left to take? thank you!

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