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Attendances & Absences

Sharing all your questions and discussions on Attendances & Absences as well as the Calendar.

455 Topics
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455 Topics

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ammarExplorer

asked in Attendances & Absences

When will the Time-Off API be fixed?

Hi! https://api.personio.de/v1/company/time-offs still returns only some records (returns full day absences, but not the hourly absences). Is there any perspective on when will this get fixed? We really need to be able to rely on data from Personio to be accurate.Also, the data is getting bigger and bigger, please implement the differential/incremental data retrieval so we don’t have to fetch all tens of thousands of records each day. It’s costing us a lot of money. Or simply show the deleted recrods with status=deleted so we could use the updated field.Andhttps://api.personio.de/v1/company/time-off-typesreturn some error saying "Wrong number of segments", am I using it wrong?Thank you

2 years ago

thmatewGetting Started

asked in Attendances & Absences

How to export a Team calendar ?

Hello,How can I export my team calendar ?I know how to export a calendar for a whole department or the whole company, but I just want my team absences calendar and I do not find the option in the export menu.Thank you.

2 years ago

niravGetting Started

asked in Attendances & Absences

When a Leave is approved then it is set to outlook (office365) in German language, need to change this to English

We have our own developed system in .net where we apply for a leave.When a Leave is approved then it is set to outlook (office365) in German language, need to change this to English

2 years ago

Dennis StolzeCommunicator

asked in Attendances & Absences

calendar updates

I would like to know if the product team is working on updates for the calendar. I would like to see:export possibilities in Excel a calendar view based on weeks where it is possible to always look at least 2 weeks forward.

2 years ago

KamilaGetting Started

posted in Attendances & Absences

Personio implemenatation in polish company

Hello, I am looking for company which impemented Personio in Poland according to polish law.I have a lot of questions about attendence and absence and badge system. Maybe someone wants to share with me his expierence :)

2 years ago

Tommy AGetting Started

asked in Attendances & Absences

Absence Accrual Policy

I have had to change the accrual policy and move employees from one to another.The system still says there are active employees with the policy assigned, but this is not accurate. Therefore I cannot delete it.I have double checked and filtered the employee view to audit the assigned policy for all active and inactive employees, and the total of “active for x employees” far exceeds the number of employees. Hence I believe the system is not clearing the employees from the old policy.

2 years ago

SeanGetting Started

asked in Attendances & Absences

Download certifications

Hello community.I want to know how I can download all certifications at one time. I need to submit to a TAX agent all employee’s Sick Leave certifications from Doctor every month. But I have to download each certification of each leave by one-by-one manually.Is there any Document list view or certifications list view? Or is the way to download them at once?

2 years ago

umidigital

asked in Attendances & Absences

Google Calendar Integration - absence shown is off by one day

Hi there, I couldn’t find a similar question/problem here but if this has come up before and there is an existing solution, please point me in the right direction 🙂 We are using the Google Calendar Integration (including Cronofy) to show absences. The holidays show up in the calendar, however, always one day before the holiday is meant to start. E.g., the employee took a day off on Friday, but the calendar shows the absence for Thursday. One thought that crossed my mind is that it could have to do with timezones, but couldn’t find any settings to test this theory. Has anyone had a similar problem or ideas how to fix this? Thanks!

2 years ago

SWeusterGetting Started

asked in Attendances & Absences

Define absences for different (international) companies

Hello Community, To all those who look after several - sometimes international - companies via Personio. How do you regulate absences? Do you define your own absence types for the other companies? I just found out that the types cannot be translated and so far the types were only created in German and then within a German absence type a new accrual policy was created for the foreign company. This is inconvenient in many respects, as the employees of the foreign company do not see their absences in their language. In addition, they see all absence types that are configured for the German locations, although it is completely uninteresting to them. How do you deal with this?

2 years ago

kblairtfGetting Started

asked in Attendances & Absences

Holiday days remaining

Hi! is there a way to see how many days you have left to take? For example, within Absences, I can only see how many days I’ve taken therefore I have no idea how many days I have left to take? thank you!

2 years ago

lsmithBusy Bee

asked in Attendances & Absences

Vacation days pro-rated by work schedule

I looked the follow post but I am still confused how to achieve what I wantWe have a lot of part-time employees. Now most of them do not work full days and generally we do not care about on which days they work, we just care about their monthly/annual hours worked. So in practice I just spread out the hours over the work week in the work schedule, with more hours on Thursdays since this is the day we all work in the office together. So f.e. the 10% aka 4h per week work schedule isMon: 30minTue: 30minWed: 30minThu: 30minFri: 30min But I think this messes up the vacation days. We offer 25 days of vacation per year and our work week is 40h, so conversely someone working 10% should have 2.5 days, or 20h of vacation. But they end up with the full 25 days.I did enable pro-ration on the entitlement as stated here:https://support.personio.de/hc/en-us/articles/210748569-Step-6-Configure-Absences-and-Accrual-Policies

2 years ago

LakshmiFollower

asked in Attendances & Absences

Danish Parental Leave Setting

Dear All, Can anyone share how they have set up the Danish Maternity / Parental leave setting in Personio. It is a maximum of 32 weeks shared between parents. Is there any way to set up the upper limit amount somewhere in the set up ? i.e so someone cannot request for more weeks unknowingly ? KRLakshmi

2 years ago

lsmithBusy Bee

asked in Attendances & Absences

How to chang the work schedule at hiring?

Within the employees attendance, I can view the “work schedule details”. Here I can also remove work schedules, except for the one “since hire date”. Is there some way I can change the initial work schedule? I tried simply adding a new work schedule starting on their hire date but this only adds a work schedule “above”

2 years ago

lsmithBusy Bee

asked in Attendances & Absences

Import Attendance data from Clockify -> How to import attendance just with a date and duration?

I am struggling to import data from Clockify.While they do have a start and end time, it can span over multiple days. They also have a duration but this can lead to weird results as the source data then sometimes causes a rollover to the next day. So ideally I would like to import one or multiple entries just with a date and a duration. I do not care about specific start/end times for this historical data.

2 years ago

CryptoprincessGetting Started

asked in Attendances & Absences

Extra vacation days with accrual policy

Hi,we’re having a special case at the company and I’m curious how to best display this in Personio:An employee should get 2 extra vacation days each month as a substitute until his salary gets raised. How can I automate this so I don’t have to manually adjust his entitlement each month?I thought of creating an accrual policy so it will add 2 days each month. I could then add the policy from the month this agreement is starting. The only thing where this could be tricky is when I remove the policy due to the salary raise, will the accumulated vacation days be gone? How could I restore them if the employee didn’t take them so far?Or how would you solve this case otherwise?I would appreciate your ideas / solutions on this.BestJasmin

2 years ago

kblairtfGetting Started

asked in Attendances & Absences

Remove import

Hi! I have imported incorrect data onto the absence section and need to remove the file and start again. Does anyone know how I can do this? Thanks!

2 years ago

aaron-mindstepFollower

asked in Attendances & Absences

GCal Auto Sync Issue

Hi all, I’m following the steps on this page to integrate the Personio calendar into GCal. It seems to be importing and reflecting the Personio calendar at the time of link generation, but afterwards it doesn’t update automatically to reflect any further changes on the Personio calendar. i.e. the calendar is only correct up to the point of importing. Anyone know how to fix this, or know how regularly it syncs itself with the Personio calendar?

2 years ago

GinetteGetting Started

asked in Attendances & Absences

Special leave

Hi,employees who are getting married will receive 3 days off (paid leave) by our employer.Now i have added for “ special leave” to the absence types and added 3 day to the balance for this particular person.I would like to know if this is the “correct’ way, can you advice or share your ideas?

2 years ago

agathe_martinotDetective

asked in Attendances & Absences

What happens when we archive an "Accrual Policy" ?

Hi Personio Community!We want to clean our active accrual policies to make it easier for our people partner when creating new employees and settings up their accrual policies.My question is: if we archive accrual policies that should not be used for new employees, what happens - do they become inactive or do they simply stop showing up when chosing the accrual policy for newbies? (we do not want to clic to see in case it makes a mess).Thank you for your help!

2 years ago

FrederikeEBusy Bee

asked in Attendances & Absences

Can you assign an employee to two different departments or teams?

Hello!If an employee is assigned to two different departments or teams, is it possible to display this on Personio? Can one also assign more than one supervisor?Thanks,Frederike

2 years ago

Bastian FGetting Started

asked in Attendances & Absences

Trust Full Working hours and project related timings

Hello. we are currently implementing our system with a standard 40hrs work week. However, the staff do not need to enter the exact timings as they are excluding overtime and workhour registration.The only thing that I am uncertain how to solve: There is a chance that the employees might work on a different project for selected hours and in order to bill for those hours, i would like the employees to only track those hours spend on the specific project. Is it an option to display this in Personio? Meaning they work without time registration, but if they work 4 hours on project xyz they just add those hours in their calendar and the rest are wihtout specific time registration?

2 years ago

ksenia.jFollower

asked in Attendances & Absences

How to make comment field in Personio mandatory

Hello everyone,I was wondering how did you solve the the problem with making a certain filed mandatory? Precisely, we have created an absence type called Emergency day and when an employee requests this type of absence there is a field called Comment which is optional; is there any way to make the field Comment mandatory? I know that at the moment that is not possible in Personio, but I was hoping maybe to get some ideas how did you encourage your employees to fill out this field or this type of field? Thank you in advance.

2 years ago

ChupiGetting Started

asked in Attendances & Absences

Attendance calendar

Has anyone been able to figure out a way to create a Calendar View of Attendances, i.e. the roster? It would be very helpful if we could see in one space who is scheduled to work in any particular week or month.

2 years ago

NataliaGetting Started

asked in Attendances & Absences

Time away from work - calendar integration

Dear All,Is there any way to make public holidays, sick days to be shown in the GoogleCalendar as time away from work? So far it is only visible in the case of vacations.Thanks and regards,Natalia

2 years ago

allard.vlekGetting Started

asked in Attendances & Absences

Absence parttime starter

Hi there, I have a question with regards to Absence for a new employee, who is a part timer.29 vacation days per year, working 32 hours thus 23.2 vacation days per year.This works okay for person A who started in 2021.However I have another part timer working the same hours, he started 1-feb-2022.He should’ve roughly 21.2 vacation days. 29*(11/12)*80%However the entitlement says 23.68 for 2022.Any idea what could be the problem? Thanks in advance,A

2 years ago

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