Attendances & Absences

398 Topics

Absence Approval

Hi,We are experiencing an issue with the absence approval process setting in Personio.Namely, we have set Project and Project responsible which should be default approved for an employee working on the specific Project.When the request is sent, the notification and the approval request is delivered to all PM who have PM role in Personio, all through the settings are not set in that way.Could you please tell me if there is some general Personio bug, or maybe we are making mistake in the settings?Thank you.Bojana

2 years ago

MikermnGetting Started

asked in Attendances & Absences

meeri.prejawaGetting Started

asked in Attendances & Absences

1/2 Day vacation setting for 24.12 and 31.12

Hi,we have a company policy that 24.12 and 31.12 are half working days. If a team member applies for longer holiday preiod around these days, Peronio calculates a full day for both days and the team member therefore “looses” 1 full vaaction day. How can I change the setting in the Peronio calendar so that it automatically only calculates a half a day for these specific dates?

2 years ago

WendyCommunicator

asked in Attendances & Absences

Abscence, part-time, paid vacation

Hi! I have a question, which is related to a topic of two months ago. But I couldn't find the answer in there. I have an employee which works 28 hours a week. Her vacationdays are calculated correctly! But we have an issue regarding taking a holidy. We've found out that Personio will count her halve days (when she workd 4 hours) as full time days. This means that she will not have 7,84 days left, but 6,2, regarding Personio. Should I change something in the settings?

2 years ago

MDBGetting Started

asked in Attendances & Absences

Questions about overtime hours

English translation: Good afternoon, I have several issues with the generated overtime hours:Is it possible to apply a daily minimum of hours to the accrual policy so that it begins to count as overtime? in our company it is established from 0.5 h.Is it possible to add an expiration to those overtime hours in the accrual policy, which is not a specific date, but for example 6 months? after that time they would be automatically deducted from the counter and would also be reflected in the history. (Marked by Spanish legislation)And an annual maximum of paid overtime? (It is marked by Spanish legislation.)When a worker is given permission to choose whether he wants to validate the overtime generated as vacation or paid, can't it be avoided that he can change the conversion factor?I look forward to your comments.Thank you very much in advance.All the best! Spanish Version:Buenas tardes,tengo varias cuestiones con el tema de las horas extras generadas:¿No es posible aplicar en la política

2 years ago

AnetaExplorer

asked in Attendances & Absences

How to keep track of Dienstreisen/ Business Travels?

Hi everyone,I have a question regarding tracking the time of the business travels.We currently use Personio in Germany and in Austria. Our Austrian employees are from time to time on a business trip to other offices. The only ideas I could come up with is to either create a Project called Business Trips and track it into that project or track it as type of absence. Are there any other possibilities?How is your experience with tracking the time of the business travels?Thank you!Aneta

2 years ago

Maria Laura AraucoPersonio Implementation Manager

posted in Attendances & Absences

Best-Practice: Switzerland - Absences

Dear Community,In Switzerland, employees can enter a percentage of Sick leave as opposed to (half) days. This is equivalent to part-time employees with 100% weekly hours since the salary should not be prorated. A possible solution for this could be to add several absence types for different options of sick leave (10% Sick Leave, 20% Sick Leave, etc.). To our Swiss Personio users, we’d love to hear your thoughts on this? And if you have already used this solution, how has it been working for you? Disclaimer: our web offer is for non-binding information purposes only and does not constitute legal advice in the actual sense. Click on “Show Content” to read the full Disclaimer We would like to draw attention to the fact that our web offer is for non-binding information purposes only and does not constitute legal advice in the actual sense. The content of this offer cannot and is not intended to replace individual and binding legal advice that addresses your specific situation. In this resp

2 years ago

gsmatthews95Getting Started

asked in Attendances & Absences

Showing name of Calendar events by default (instead of being shown as "busy")

A second question, the calendar invites come up in other people’s calendars as “busy” to everyone else by default. As we are a transparent company we don’t lie people to have “busy” times in their calendars especially for interviews as it makes it difficult to know what each other are doing. Can we change this so they are automatically public and thus don’t get shown as “busy”?Cheers,

2 years ago

Nora WinterFollower

asked in Attendances & Absences

Educational leave in Berlin, Germany (Bildungsurlaub)

Hi everybody, I am looking for a smart solution to manage the statutory “Bildungsurlaub” (educational leave) which every employee in Berlin has. The rule is that everybody can take 10 days of it within two years. The counting of those days does only start with the first day of training - so not in the beginning of the year. We haven’t found a good way to manage this in Personio yet. I know that there are other German counties with the same law and wonder if someone can help. Best regards,Nora

2 years ago

Petra BLGetting Started

asked in Attendances & Absences

Evaluating Recorded Project Times

Is there a possibility that the employee himself can see a monthly overview of his project hours ? So only the the hours spent on specific project? There is an overview for admin in reports but is there something similar for the employee?

2 years ago

SanjaCommunicator

asked in Attendances & Absences

Carryover days shown in total balance after expiration

Hi everyone,I would really appreciate your help on an issue around the carryover and the total balance of vacation days. Here is the full background story :Employees have a carryover of 8 days max from 2020 that they have to use up until 05.07.2021. After that date, they lose them Their carryover status was uploaded by me when we implemented Personio (in some cases 8 and in some cases less) Starting 2021, everyone gets additional 20 days of vacation - this is regulated with a policy in the vacations settings Currently, we are past the deadline for usage of the carryover days What I am seeing as (with me as an example) is this: According to this, I have a balance of 15,5 days when in reality I have 12 days because: I had 3,5 days remaining out of the total 8 days carryover which I cannot use past 05.07 and should be expired I have 20 days for 2021 out of which I have already booked 8 Can anyone tell me why the total says 15,5 days? Has this has happened to you and should I readjust

2 years ago

Petra BLGetting Started

asked in Attendances & Absences

Absence, paid vacation, part-time

Hi all, Im trying to set up the absence for our part-time employees who are working 3 days. I don't understand how the system calculates the entitlement. It seems not right. Any experience, idea how I can adjust this? And is the system calculating pro rata? See below. According to my calculation this employee should have entitlement for 11,2 days (11 days). Started 01.05.21, company holidays 28 (fulltime based) , this employee works 3 of 5 days so : 28x8/12x3/5= 11,2But system is calculating 15 days.Thank you.Accrual policy 'Part time 3 days' assigned.Change accrual policy | Show historyEntitlement 2021 15 days Taken 2021 0 days Planned 2021 0 days Overall balance 2021 15 days

2 years ago

Petra BLGetting Started

asked in Attendances & Absences

Carryover paid vacations from last year manually adjusted

How can I manually adjust carryover days from last year?

2 years ago

MaraFormer Personio Employee

posted in Attendances & Absences

Best-Practice: Finland - Work Schedules

Dear Personio Community, When requesting one week of vacation (Monday - Friday), in Finland 6 days are deducted from the vacation balance, although employees only work from Monday until Friday. In order to be compliant with this regulation we suggest that you open Saturdays in your Work Schedule by entering 1 minute. Consequently, when requesting a week off, employees will have to request Monday until Saturday, so that 6 days as opposed to 5 are deducted from their vacation balance. Please also make sure to adjust the Validity Settings for your absence type Paid Vacation accordingly. We’d love to hear from you how you have set up your Finnish work schedules and are looking forward to your ideas and suggestions. Disclaimer: our web offer is for non-binding information purposes only and does not constitute legal advice in the actual sense. Click on “Show Content” to read the full Disclaimer:We would like to draw attention to the fact that our web offer is for non-binding information purp

2 years ago

petraFollower

asked in Attendances & Absences

Holiday cancellation

Hello, does anybody know how to delete those approved holidays as the person worked on those days. Thank you

2 years ago

MaraFormer Personio Employee

posted in Attendances & Absences

Best-Practice: Finland - Accrual Policies

In contrast to many other European countries where vacation days are accrued from January to December each year, in Finland vacation days are calculated on the basis of the ‘holiday credit year’ which is from April 1st to March 31st the following year.Employees who have been with their employer for less than a year on March 31st are entitled to 2 days holidays for each full holiday credit month. Those who have been with their employer for more than a year however are entitled to 2,5 days of holidays for each full holiday credit month.Besides that, if an employee joins a company on April 1st or the first working day in April, the employee receives 2,5 days of holidays per holiday credit month right away during his/her first employment year. The best way to reflect these regulations in Personio is by creating 2 different monthly accrual policies:2 days per month assigned since employee’s work anniversary 2,5 days per month assigned in March for the next entitlement period (which is Apri

2 years ago

NatkaFollower

asked in Attendances & Absences

Vacation in Team Calendar

Hello, I’ve entered the absence for an employee in his/her profile however it does not show up in the team calendar of absences. Could you please advise? Thanks you!

2 years ago

ToñoFollower

asked in Attendances & Absences

Time Tracking - breaks automatization

Hi, we can introduce rules for mandatory breaks but how we can make that Personio automatically introduce breaks according the working time registered. For example: 9:00 to 18:00 with a mandatory break of 1 hour. So the employee only needs to introduce the start and end time of the working period and Personio consider that 1 hour should be asigned as break. This is already working in other time tracking systems, and will be much more fluent. Also if there could be an option for the manager to approve all his/her direct reports working records at the same time would be helpful. Right now the manager can approve all from a unique employee but not all direct reports. Thanks

2 years ago

SonnenblumeFollower

asked in Attendances & Absences

Time tracking with defined core hours

Hello,I would like to be able to define core hours within a working day. At the moment is looks like you can either define a daily working time in general or define the exact time frame but not a kind of combination of both. Is that somehow possible or do I need to submit a new idea?Is there any plan to make tracking flex time with core hours more efficient and easy in the near future? Thanks.

2 years ago

ToñoFollower

asked in Attendances & Absences

Holidays period - France

Hi, we have a situation in Paris where the period of holidays is from June 1st to May 31st. Is there any option or could be developed a function that this set up could be configured?.We only could manage the tracking from January 1st to December 31st, but I won't be accurate to the local needs. Thanks

2 years ago

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