Salary & Payroll

Hello Community Team, We have our working students on a different payroll timeline than the other employees (from 14th to 15th of each month) and we would like to integrate the monthly calculation of their hours to the DATEV payroll. Have any of you manage to do that? 

Dear Community,  For the Payroll report, I would need to include all the absences. Unfortunately, I can’t select them from the list, as many of them are missing.@Personio Admin, could you please take a look at it? Thank you!  Kasia

I want to export an updated excel file of our December Payroll. Unfortunately, it always shows me the previous version I created in December, but doesn`t create a new one with the date of today. @Personio Admin I might need someone from your support to take a look at it. Thank you! 

Hi,We want to add the monthly salary slip to the profiles of our employees and automatically send them a notification when done. Is this possible with the Personio app? If yes, how to do it?Thanks in advance.Regards,Brian

Hi there! I’ve run into two issues, mainly problems configuring the salary tab due to different offices we have in different countries. Could it be possible to be able to modify the salary requirements per office? For example, our payroll cut-off date for Portugal is on the 5th, but in Amsterdam, on the 11th of the month, so now there is a lot of manual work when we export the payroll reports. Could there be a change to salary installments per office as well? In our Portugal entity, employees can choose between a 12 and 14 salary installments, while in the Netherlands it’s 12 only. Now this requires manual work whenever the salaries are updated.These come to mind for now, thanks!Elina

Hello community!We had to give some of our employees advanced payments on their salaries. However we couldn’t find in Personio a way to track these payments in the Salary tab...Can you help me ?Thanks!Agathe

Tips & tricks are welcome to give a group of employees a salary increase of a certain percentage (%) or amount of money (€€€). They way I do it now is not really efficient:download an overview of employees and their current salaries from Personio. These are fulltime salaries. add a column to calculate their new salary copy all the data into the import template Salary from Personio change all the salaries to the actual salary based on the working hours per week. import the document into Personio manually create a document with the salary increase template for every employee Thanks!

Hi all, The whole company got a raise this year, woohoo! I am now trying to upload all salaries into the ‘Personal Data - Payroll Information’ section at once. I have imported the salaries through ‘Import - Salary Upload’ but this only adjusts the ‘Salary’-component, not the ‘Personal Data’-component. How can I do this without having to adjust every one of our team members manually? I don’t wanna have any errors, as this is about salary. Thanks! Warm regards, Sara

Hi personio, we are using different payroll providers per country for one company.. that’s why we would like to group payroll by country.Now we have to download the payroll sheet, delete all employees the specific payroll provider is not responsible for and then send the corrected sheet manually to them..Any solution here?

We have added a new section and attributes to the employee's profiles and now it shows in the Salary tab in Payroll. I checked Payroll attributes and they not supposed to be there.  Would very much appreciate your input 🙏

Hi there, I would like to know is there a way to disable the email notifications saying "Problems with your employees information required for payroll". The same notifications emails are sent weekly and it could be difficult to notice the problems with the spam. Thank you!Regards,Kaki

How do l change the currency symbol in the salary?How do l add “day rate” not monthly or hourly? Thanks

Hi, why is it that hourly tracked absences are not shown in the payroll exports?This is quite an issue as we need them to show up just like any other true absence.

Hi, is it possible to prorate the salary not just on on 'days of month' and '30 days', but by actual working days per payroll period and worked days?This is pretty important for us...  

Hi all! I would love to get in touch with Companies in Sweden who use Personio. We can’t use the Payroll Function in Personio since Payroll systems in Sweden doesn’t support Excel-files that you can get from Personio (only PAXml)...Are there any companies here who use the Payroll Function in Personio In Sweden? And if you can’t use the Payroll function, what do you use Personio for?

Hello everybody,We generate and build our payroll groups by Department.When we want to generate a report or see some payroll related information there is a box called Payroll (in the Payroll tab) and you can choose from a menu of options your departments. The problem is that the menu is tilted too much to the left and it underlaps with the sidebar tabs on the left (please see picture).Does anybody else have this problem? How can we fix it? I have tried zooming out the entire web page but it didn’t help. :( Thank you in advance.

We are currently setting up our personio account including the circula interface. In circula we are using the benefits options, that allows lunch subsidies and a mobility budget. My question is how are you now adding this into the personio salary part? Since lunch is based on the actual usage (max 15days with 6,67€ subsidy), I am uncertain if i should add a fixed amount or what to enter? And with the mobility support would you add the budget of x€, also there irrespective of usage? Maybe somebody of you has experience here and can share something.thanksBastia

We generally transfer the monthly salary on the last working day of the month. So that we can do so, we have to send the external payroll service provider the payroll data some days earlier (3-5 days before the last day of the month). There may be changes afterwards – e.g. someone gets ill or goes on holiday –, therefore it would be important for us to see the changes highlighted in yellow on the Absence period tab of the payroll report.In addition, it would be important to see any changes (both addition or deletion), which are made retroactively in the already approved payroll periods.Either to be able to see it in the generated file OR only in this case (when there is a change in the already approved payroll period) to require administrator approval.Please, advise us in the topic! Otherwise we can not maintain and follow up the changes.

How can I upload yearly salaries?? Nowadays only It´s possible upload monthly salaries and change to yearly in the profile of each employee. In fact, if you uplodad previous salaries you can´t change the salaries to yearly salaries. Anybody has a solution??

Hello Personio Community,  I am in charge a french employees. Also I wonder if Personio meets all requirements to be considered as a digital safe following the french and EU regulations.I would like to use Personio to gather employee payslips. ThanksElo

Hello from a begginer,I am trying to import some salaries figurs in Personio out of an excel file. In excel numbers’ layout is “00,00”. Personio does not accept them as numbers.What can I do?Thanks for your help

Dear Community, In Austria, 14 monthly salaries are the standard method of compensation. Since the salary table only consists of 12 months (January - December), the salaries for the 13th and 14th month have to be entered as a one-time compensation in the month they are to be paid out to the employees.  How have you handled the 13th and 14th salaries? And if you have done it as described above, how do you like this solution?  Looking forward to hearing your input. Warmest greetings from Dublin!  Laura 

Can I view the added documents, such as employment contracts, etc. directly in he Preliminary Payroll tab? In the payroll tab the accountants can see which values have changed, but I don't see any newly added documents. [Translated from German by the Moderator.] See original:Neue Dokumente für Lohnbuchhaltung bereitstellen Kann ich hinzugefügte Dokumente, wie Arbeitsverträge etc auch der Lohnbuchhaltung zur Verfügung stellen? In dem Reiter Lohnbuchhaltung sehen die Buchhalter zwar welche Werte sich geändert haben, aber ich sehe keine neu hinzugefügten Dokumente. 

Hi there, I have a question about the recurring compensation of one of our employees. The ‘stagevergoeding’ in this case (which means internship payment), will come to an end at the 4th of June, so last Friday. I want to end this type of the recurring compensation, without deleting it all. If I use the the red cross to delete it, it will not be visible anymore that the compensation has been applicable for a period of time, is that correct? I can change the compensation to 0 from the 5th of June, however, if I do that, the recurring compensation will still appear on the payroll, but at the amount of 0 euros. I'm looking for a way to not have this recurring compensation appear anymore at all on the payroll. Is there a way to end this type of recurring compensation? Thank you!   

Hi there, As the question states, I’m trying to record on-costs for employees, so I can get a snapshot of an employee’s total cost to the business. This is currently a feature Personio doesn’t have. How are you handling the recording of on-costs in your companies?We are trying to forecast with the entire details in my company, but need to account for on-costs as well and since they can vary based on which health provider you have for eg, we are unable to just take the current Personio Salary report and add a fixed percentage across the board.  Thanks and kind regards,  Sebastien