Salary & Payroll

Hi,We have a situation that we transferred one employee from one office to another. Our offices are in different countries and each of them have different currency settings in Personio.We didn’t changed the hire date since there is no employment break and we want to have the correct work tenure for each employee. This made some problem in the salary tab, i.e. previous currency was MKD and now is EUR, so the system changed the salary to be in EUR since the beginning of employment. This is causing report issues.How can we handle this kind of changes properly. To make transfers of employees between offices and to have clear history and reports?Thank you.Bojana

Dear all, wwe have a German site with a DATEV Integration and two non german locations without Datev integration.When it comes to the 10th we are getting reminders to check the salaries and sign them off.For the non German locations in the Salary section I get the “error” message that I need to check my Mandanten and Beraternummer for the DATEV integration.Can this be swirtched off somehow? ThanksMarc

Hi there, I need to have Work schedule appearing on my payroll table, but I can't see an option to select this because it isn't an attribute.Is there a way around this, other than creating an attribute and then transferring the info from the Work schedule across into the attribute? I am really reluctant to do this because having duplicate places to populate the same info is too likely to cause errors and inconsistencies. I need to share this info to Finance because part time workers scheduled to not work on a bank holiday have to have additional pay.i.e. a part time worker works Tues- Thurs needs to be paid for St Patrick's day 17th March which falls on a Friday this year, but a part time worker who works Wed- Friday doesn't need any extra pay.ThanksAlice

Our payroll accountant has not booked the DATEV comfort package and therefore cannot provide us with a Daly export.How can we obtain and upload the required data for the Datev integration?"The prerequisite for using the DALY export is that your payroll is already being run with the DATEV integration and that you, or your payroll accountant or your tax consultancy have booked and are using the DATEV comfort package for this purpose."Translated by the moderator, see the original message:Unser Lohnbuchhalter hat nicht das DATEV comfort Paket gebucht und kann uns daher keinen Daly Export zur Verfügung stellen.Wie können wir die benötigten Daten für die Datev Integration beschaffen und Hochladen? “Voraussetzung für die Nutzung des DALY-Exports ist, dass Ihre Abrechnung bereits mit der DATEV-Integration durchgeführt wird und Sie, bzw. Ihr Lohnabrechner oder Ihre Steuerberatung hierfür das DATEV comfort Pake

I would like to know if there is a best practice for the following: 1) Reports: when we create a report with salary concepts, we cannot disjoin salary vs bonus and 2) Role permissions: separate salary from bonus.What I mean, is that bonus is some kind of information of highest confidenciality level. For instance, the Administration staff can access fixed salary concepts, but not to individual bonus

Hello Community Team, We have our working students on a different payroll timeline than the other employees (from 14th to 15th of each month) and we would like to integrate the monthly calculation of their hours to the DATEV payroll. Have any of you manage to do that? 

Dear Community,  For the Payroll report, I would need to include all the absences. Unfortunately, I can’t select them from the list, as many of them are missing.@Personio Admin, could you please take a look at it? Thank you!  Kasia

I want to export an updated excel file of our December Payroll. Unfortunately, it always shows me the previous version I created in December, but doesn`t create a new one with the date of today. @Personio Admin I might need someone from your support to take a look at it. Thank you! 

Hi,We want to add the monthly salary slip to the profiles of our employees and automatically send them a notification when done. Is this possible with the Personio app? If yes, how to do it?Thanks in advance.Regards,Brian

Hi there! I’ve run into two issues, mainly problems configuring the salary tab due to different offices we have in different countries. Could it be possible to be able to modify the salary requirements per office? For example, our payroll cut-off date for Portugal is on the 5th, but in Amsterdam, on the 11th of the month, so now there is a lot of manual work when we export the payroll reports. Could there be a change to salary installments per office as well? In our Portugal entity, employees can choose between a 12 and 14 salary installments, while in the Netherlands it’s 12 only. Now this requires manual work whenever the salaries are updated.These come to mind for now, thanks!Elina

Hello community!We had to give some of our employees advanced payments on their salaries. However we couldn’t find in Personio a way to track these payments in the Salary tab...Can you help me ?Thanks!Agathe

Tips & tricks are welcome to give a group of employees a salary increase of a certain percentage (%) or amount of money (€€€). They way I do it now is not really efficient:download an overview of employees and their current salaries from Personio. These are fulltime salaries. add a column to calculate their new salary copy all the data into the import template Salary from Personio change all the salaries to the actual salary based on the working hours per week. import the document into Personio manually create a document with the salary increase template for every employee Thanks!

Hi all, The whole company got a raise this year, woohoo! I am now trying to upload all salaries into the ‘Personal Data - Payroll Information’ section at once. I have imported the salaries through ‘Import - Salary Upload’ but this only adjusts the ‘Salary’-component, not the ‘Personal Data’-component. How can I do this without having to adjust every one of our team members manually? I don’t wanna have any errors, as this is about salary. Thanks! Warm regards, Sara

Hi personio, we are using different payroll providers per country for one company.. that’s why we would like to group payroll by country.Now we have to download the payroll sheet, delete all employees the specific payroll provider is not responsible for and then send the corrected sheet manually to them..Any solution here?

We have added a new section and attributes to the employee's profiles and now it shows in the Salary tab in Payroll. I checked Payroll attributes and they not supposed to be there.  Would very much appreciate your input 🙏

Hi there, I would like to know is there a way to disable the email notifications saying "Problems with your employees information required for payroll". The same notifications emails are sent weekly and it could be difficult to notice the problems with the spam. Thank you!Regards,Kaki

How do l change the currency symbol in the salary?How do l add “day rate” not monthly or hourly? Thanks

Hi, why is it that hourly tracked absences are not shown in the payroll exports?This is quite an issue as we need them to show up just like any other true absence.

Hi, is it possible to prorate the salary not just on on 'days of month' and '30 days', but by actual working days per payroll period and worked days?This is pretty important for us...  

Hi all! I would love to get in touch with Companies in Sweden who use Personio. We can’t use the Payroll Function in Personio since Payroll systems in Sweden doesn’t support Excel-files that you can get from Personio (only PAXml)...Are there any companies here who use the Payroll Function in Personio In Sweden? And if you can’t use the Payroll function, what do you use Personio for?

Hello everybody,We generate and build our payroll groups by Department.When we want to generate a report or see some payroll related information there is a box called Payroll (in the Payroll tab) and you can choose from a menu of options your departments. The problem is that the menu is tilted too much to the left and it underlaps with the sidebar tabs on the left (please see picture).Does anybody else have this problem? How can we fix it? I have tried zooming out the entire web page but it didn’t help. :( Thank you in advance.

We are currently setting up our personio account including the circula interface. In circula we are using the benefits options, that allows lunch subsidies and a mobility budget. My question is how are you now adding this into the personio salary part? Since lunch is based on the actual usage (max 15days with 6,67€ subsidy), I am uncertain if i should add a fixed amount or what to enter? And with the mobility support would you add the budget of x€, also there irrespective of usage? Maybe somebody of you has experience here and can share something.thanksBastia

We generally transfer the monthly salary on the last working day of the month. So that we can do so, we have to send the external payroll service provider the payroll data some days earlier (3-5 days before the last day of the month). There may be changes afterwards – e.g. someone gets ill or goes on holiday –, therefore it would be important for us to see the changes highlighted in yellow on the Absence period tab of the payroll report.In addition, it would be important to see any changes (both addition or deletion), which are made retroactively in the already approved payroll periods.Either to be able to see it in the generated file OR only in this case (when there is a change in the already approved payroll period) to require administrator approval.Please, advise us in the topic! Otherwise we can not maintain and follow up the changes.

How can I upload yearly salaries?? Nowadays only It´s possible upload monthly salaries and change to yearly in the profile of each employee. In fact, if you uplodad previous salaries you can´t change the salaries to yearly salaries. Anybody has a solution??

Hello Personio Community,  I am in charge a french employees. Also I wonder if Personio meets all requirements to be considered as a digital safe following the french and EU regulations.I would like to use Personio to gather employee payslips. ThanksElo