Time Off & Attendance

​​​​​​Is it possible to generate a calendar view for the attendance of several employees (similar to the absence calendar)? Gibt es eine Möglichkeit eine Kalenderansicht für die ANwesenheit von mehreren Mitarbeitenden zu generieren (analog zum Abwesenheitskalender)? 

Dear all, I’m trying to achieve a scenario for 2024 where the vacation days allocated for employees are 26, and they are allocated via an absence type - Vacation Days with an Accrual policy of 26 days. There are also carry-over days from 2023.The accrual policy cannot be modified as it is already in place for all employees and we need the historical data.We realized that we need to add 1 more vacation day to all employees for 2024.What is the best practice to grant to all employees one extra day just for 2024 (this rule will not apply in 2025). Thanks and regards,Bogdan

I would like to know if it’s possible to decline a substitute request the same day. Is it default or we could modify in approvals or in another section?

Hi, I keep trying to change the schedule for one of our working students since it is currently incorrect, and although the systems tells me the change in schedule has been saved, it still shows up as the old (incorrect) schedule when I check it (either immediately or the next day).  I’d appreciate any help.Thanks!

HelloI have many questions regarding attendance.I would like to import all working hours in all my employee profiles (around 100), all at once, for the whole year of 2024, for every single working day of the year, except for the public holidays. I know that we can do a bulk import by filling out a specific Excel sheet, but the problem is that to do so, we need to add every single day of the year for every single employee on the Excel sheet which will take forever and the Excel sheet would be very heavy ! Is there an easiest and fastest way to do that?Is there an easy and fast to do this as well when a new employee joins the company?Another question would be: how can we easily check all working hours for all employees? Is this possible to set up rules and export only the data we want, i.e. export only working hours exceeding 10 hours per day…?Please let me know.Thank you for your help.Ophélie 

Hello there,my company has a policy of only deviating +/-0,5h from the daily working hours before a comment/reason is required for the day. Is there a way to set these increments, and is there a way to enforce comments?And if not, is it possible to add this feature in the future?Thanks in advance =)

Hi there, I am new to Personio and looking to set up compressed hours for someone on a 9 day fortnight work schedule where:week 1 is 45 hours Monday to Fridayweek 2 is 35 hours Monday to ThursdayAnd also how to set this up in the vacation schedule (we would set it up as hours).Any help gratefully received!

Hello,We noticed some changes in the attendance marking in Personio on the website and now there is this clock-in -function. Most of our employees don't do a clock-in but instead add their attendance afterward (either by the end of the day or monthly). At the moment, they are not able to do this due to the clock-in function and if they do click the clock-in, they cannot edit the attendance hours, but instead, we admins have to do it for them. This creates a lot of extra unnecessary work for us. Is it possible to change this function back for us or tell us a solution of how to get back the previous function, so that the employees are able to mark their hours afterwards and edit their hours. Thank you!

Hi all,I would need your help with several topics regarding absence and Leave status based on Pregnancy and maternity leave.Issue no 1: As an admin I can see the Pregnancy leave in the employee’s calendar, but she can’t nor colleagues from the payroll and this is important to them due to monthly invoicing. Issue no 2: Colleagues who are on maternity and pregnancy leave (with the status Leave) are not shown in the Absence report (custom report category) although those atributes were previously selected. Any ideas, suggestions?

Hi there, Just wondering if anyone knows when the 2024 Personio system holiday calendars will be ready? I noticed for a few countries it’s either empty/incomplete. For example:  US Argentina Brazil Portugal  Thanks,Ilana

Hi everyone, I would appreciate if someone could share steps that needs to be taken in order to change the accrual policy for existing employees.  The situation is the following: we want to change vacation accrual policy for somewhat ~12 employees. Now they have 2 accrual policies. We want to have a new one assigned as of the start of the cycle and archive the 2 that are active now.  What should be the steps in order to make sure we keep the right balance and maintain expiration periods intact (which is in our case 1,5 years after assignment). 

How can we add a holiday to the current number because people can buy them? or they are granted days because of overtime compensation.There is a possiblity to do this with attendance but we dont use the attendance only absence at the moment. Can we just plus it up, I mean add it instead of deduct it? Thanks! KR, Karin

Hello, I have created a custom public holidays calendar for New Zealand which I assigned to our NZ office and moved the relevant people from the Australian office to the NZ one. However, now although 2023 shows the NZ public holidays in the calendar, for 2024 it shows both AU and NZ holidays. Do you know why? When I tried this with other offices it didn’t happen. Only with NZ and AU. 

The company I work for is looking for a way to track hours that once approved cannot be edited. Is this possible in Personio? Also, is there a report in Personio that shows an employees hours worked, when their hours were approved and who the hours were approved by?

How to take days from carryover and that this is registered when requesting abscenses?Looks like Personio does  not differentiate between "old" and "new" vacation budget. An employee is asking how to take first the carryover days for holidays starting at the begining of the year.For example:  I just asked for 2 days off beginning of January 2024 and it is deducted from my 2024 budget, but I want to take "old" vacation first, as this will expire end of March, how can I do this? 

How can I create a holiday calendar with moving holidays?

Hi, Are there now options for choosing the option of rounding down or up the vacation balance and how we can set it up?

Hello, wondering if anyone know if it’s possible to import time tracking data with allocated projects?For context, looking to move our time tracking processes to Personio but wanted to check if it’s possible to import some of our existing time tracking data so we can do it in bulk.I see we can import attendance data but I don’t see a column for projects.https://support.personio.de/hc/en-us/articles/360001981757-Set-Up-and-Use-Project-Based-Time-Trackinghttps://support.personio.de/hc/en-us/articles/211488709-Importing-Historical-Attendances

Hi,  Is it possible to send a reminder to a line manager that an annual leave request is pending their approval. They obviously get the initial email saying it’s been requested, but as our managers aren’t logging on each day they’re forgetting. I was looking for a way to remind them through the system without having to screenshot and chase managers via email.  Thanks,  Toni

Hello, Personio doesn’t offer a template for a Public Holiday Calendar for Indonesia. We have created a custom one but it is hard to complete it as most of the holidays are not on fixed dates but are moving around. Below are the total 15 public holidays of Indonesia. Do you know how I can identify when they happen? I highlighted the ones I know for sure.New Year’s DayLunar New YearAscension of the Prophet MuhammedSilence DayGood FridayEid al FitrLabor DayAscension of Jesus ChristPancasila DayVesak DayEid al AdhaIslamic New YearIndonesia Independence DayProphet Muhammad’s BirthdayChristmas Day 

Hi Dear Community,For those of you who use time tracking with approval - I'm curious to see how you have solved the notifications to the manager about approving the times?If notifications are on, they get one email per time entry, meaning at least one notification per day. This is way too much for our managers who already get emails frequently. At the moment the solution is to email them once/month to remind them to approve the hours for their employees, but this is of course manual work.Anyone who has a recommendation for a more automated workaround?Linda

HI there, I have seen the new option to delegate absence approvals which I am pleased to see. However, As far as I can see there is only the option to have the approver’s supervisor as the substitute for the approvals.  In a small organisation such as ours, with flat hierarchy levels, this can quickly lead to our CEO receiving a whole bunch of approvals. It would be preferable to be able to select a colleague who can obtain the approval workflows, i.e. a workflow that is not vertical but horizontal (example: a team leader may ask another team-leader colleague to cover this during his/her vacation) rather than have C-level folks receive the approval requests.  Anyone else think this is a good suggestion? Regards,Linda

We noticed that if someone has two separate periods of leave planned, directly following each other (probably because of different leave types used and/or different moment of requesting), with the first period ending today, under “back tomorrow” they will be listed as back tomorrow, even though tomorrow (and until later) they are still out as well. It should be possible to improve that.

Hi, I need to get the absence of one or all employees for a given month. As it seems, neither the time-offs nor the absence-period API provide public holidays as an absence. As the public holidays are defined per office, I would also have checked the office API, but there is none.Am I missing something or is this again a limitation of the apparently not so well thought through Personio API?

Good afternoon, We have a situation were we had some attendance records that were under discussion and now appear as approved but the area manager is asking as if it can be reverted as they were not yet revisited. I have been checking and found out that we can track when they were approved and by whom, which would be a step we need to take to review the situation, but other than that (and deleting the record) we don’t seem to be able to “un-approve” the attendance record. Is there any option or workaround on how to do this? Thanks in advance,