Skip to main content

Groups
Events
Academy

Discover Intelligent HR together

Share tips, best practices, and real-world solutions from fellow HR & Personio pros

2,661 Topics
5,948 Replies
4,399 Members

Update your profile
Introduce yourself
Collect points by asking your question or helping others

Ask your question

What would you like to do today?

Ask questions & help others

Attend Events & Webinars

Talk about HR Topics

Shape the future of Personio

How to use the Community

📰 Share some feedback + catch up on what's buzzing!

Top Discussions of the Past Month

People Puzzlers: What would you do in this workplace situation?

15

Workflow for celebrating Birthdays

4

Changing Working Pattern

5

How to Disable Automatic Notification for End of Probation Period

4

Can't create remaining vacation days report with new Personio

9

Latest Discussions

Help others
Recently active

stef.fFollower

Employee Data & Documents

Changing working hours from specific date

Hello, We have working students who would like to work 40 hours during the semester break, after the semester break is over they would resume working 20 hours. How do I set this up in Personio? It looks like setting up the change from a certain date is now hidden behind a paywall. Is that correct? Is there a workaround? Thank you!

DelphineeGetting Started

Employee Data & Documents

Accessing Termination Information

Hello everyone,Is there an alternative way to access termination information in an employee’s profile, other than clicking the three dots in the Terminate Employment section at the top right corner or generating a report?Thank you for your support !

Blanca Vilar PemánGetting Started

Integrations & Workflows

How to Disable Automatic Notification for End of Probation Period

Hello, I would like to know how to disable or remove the automatic notification that is sent to managers when an employee’s probation period is about to end. Currently, there is an automatic message that I’m unable to delete. I have checked both, Workflows and Employee Roles sections, but I couldn’t find where it is set up. I want to create a new one instead.Thank you in advance for your assistance. Best regards,Blanca

HRJoyCommunicator

Outlook diary reminders

Hi - we have employees missing training sessions that they have been booked on to via Personio’s Training section, because the Outlook invites that they are automatically sent for the sessions do not have any reminder on them. So nothing pops up to remind the employee of the call, and they merrily carry on working!I have checked with an employee who had this happen yesterday, and they have confirmed that they can’t even add a reminder once the invite has been accepted and added to their diaryDoes anyone know if there is a way around this from a setup/settings/admin perspective? It seems like quite a big flaw in an otherwise sensible Training system.

WilliamGetting Started

Integrations & Workflows

API functionality

Problem Description:Hello!I’m developing an integration between Personio and our system (via Make.com) and have encountered a few issues that cannot be resolved with the current API documentation. I’m hoping for your help or confirmation from the Personio team.The absence of certain predefined fields (such as "Salary Expectations," "Experience," "Current Employer," etc.) in API responses is an issue I’m encountering. I’m utilizing the /v2/recruiting/candidates/{id} and /v2/recruiting/applications endpoints to retrieve data about candidates and their applications. These fields are designated as standard within the system; however, they are not being returned in the API responses. No attachments (like CVs or any other docs sent by candidate, or added by manager) in API responses - I’m trying to retrieve document files related to candidate applications, but the attachments field is missing in the endpoint responses /v2/recruiting/candidates/{id} and /v2/recruiting/applications.I would app

niklas.pGetting Started

Employee Data & Documents

Best Practice for Creating Applicants with CV Upload from External Software via Zapier

Hi,I am looking for the smartest way to automatically create new applicants in Personio from external software (e.g. from a custom job portal) using Zapier. My goal is to upload their CV directly to their Personio profile.Currently, I receive the CV as a Base64-encoded string from the external software. I have tried decoding this to binary and passing it to Personio via the API (through Zapier), but I keep running into errors and the file does not upload successfully.Has anyone successfully implemented this workflow?What is the recommended method for converting and uploading files (such as CVs) to Personio via Zapier? Should the file be sent as a Base64 string, binary, or some other format? Are there any specific requirements or examples for the file object structure that Personio expects?Any advice, best practices, or code snippets would be greatly appreciated!

YHilalGetting Started

Employee Roles & Approvals

Workflow: Time tracking Approval

Dear Community,I’m experiencing issues with time tracking approvals since the process was moved to workflows. Unfortunately, the approval settings didn’t migrate automatically, so I had to create the workflow manually.I followed the setup exactly as described in this guide: 🔗 Set up attendance approvals in AutomationsHowever, the system is still showing violations for the team manager. I’ve double-checked the work schedule and the employee’s time entries — everything seems to comply with our internal policy.What’s also confusing is that when I click on the alerts, it doesn’t show me what kind of violations or issues they are. So I’m not sure what exactly needs to be fixed.Is there something I might be missing? Any help would be greatly appreciated!Best regards,Yildiz

Ana_Cycle0Getting Started

Reports in Personio

Hello everybody, We are struggling creating reports in Personio, does somebody have the right answer? New hires (not from recruiting module): How to report new hires quarterly without the system aggregating data month by month? For example, we have one new joiner in January, two in February and 0 in March. March will show as 3 new joiners, because it accummulates from previous months. Leavers: how is the turnover rate calculated in Personio and why is it represented as a - % Growth , as growth does not only depend on leavers. We can’t represent it quartlery as it is also accumulating data. Anybody an idea on how to properly report leavers data quartlery? Thank you!Ana

Nadia ChubarovaFollower

Salary & Payroll

Hi thereis there anyone here who have also daily rates for salary and / or allowances? - How do you work around a lack of such option in Personio? We offer daily rates for some consultants and daily meal allowances (the latter is mandatory in some countries).Thank you.Best,

FriederikeThiesBusy Bee

Employee Data & Documents

Personio Employee API: time and timezone

Hey, we are using the list employees API to get new joiners from the system in order to activate them in other tools. I read at some point that the change happens usually around 3-4 am in the morning and have scheduled my integration for that time. However I learned now, that the people are usually activated a day later (2nd day of the month) because no changes can be detected when I run the sync at 4am. My questions: at what time exactly are employees activated in Personio? and: is this time UTC? UTC+1 or UTC+2Looking forward to your reply!

stef.fFollower

Employee Data & Documents

Changing working hours from specific date

Hello, We have working students who would like to work 40 hours during the semester break, after the semester break is over they would resume working 20 hours. How do I set this up in Personio? It looks like setting up the change from a certain date is now hidden behind a paywall. Is that correct? Is there a workaround? Thank you!

HRHappinessFollower

Integrations & Workflows

Training tool - invitations with default 'do not remind me'

Hi, When I send out invitations through the training module the calendar invites in outlook have the reminder defaulted to ‘do not remind me’, this can be amended within the invite once accepted, but it seems like an oversight. It has caused us issues with employees missing calls because they haven’t had the reminder from Outlook due to the default settings.Any chance this could be updated? I have submitted it as feedback, but wanted to see if this is already something that’s been flagged.Thanks,Lucy

DelphineeGetting Started

Employee Data & Documents

Accessing Termination Information

Hello everyone,Is there an alternative way to access termination information in an employee’s profile, other than clicking the three dots in the Terminate Employment section at the top right corner or generating a report?Thank you for your support !

MoeCommunity Admin

HR Strategy & Best Practices

London Lunch & Connect Recap + a chance for you to host our next one!

Happy Monday, everyone! ☀️I wanted to stop by and quickly recap a fantastic Lunch & Connect meetup in the Personio London office. Hosted by the wonderful @andra.enache, we were all treated to a conversation that was equal parts cathartic and refreshing. As a reminder, the theme of the discussion last week was on building resilience and how People professionals can build up their own reserves. In your professional lives, you’re all frequently tasked with helping other employees in this regard. However, it’s not often that HR pros get to thin about themselves and how they’re dealing with, well, everything!We had an absolute blast listening to each other’s stories and connecting. Thank you to @Blue, @Kim Stringer, and all of our other guests for making it a great day. We can’t wait to host another one of these gatherings in the Personio office! Speaking of which, are you interested in hosting your own Lunch & Connect meetup in our lovely Covent Garden office? Food and refresh

Lucie BCommunity Admin

Community News & Announcements

FutureLab Recap – How your contributions are shaping the future of Personio 📊FutureLab

Dear Voyagers,From April 7th to April 17th, we hosted our first-ever FutureLab Event, a collaborative initiative designed to bring our community closer to the heart of product development at Personio. Members of our community worked alongside our product teams to explore new ideas, test prototypes, and provide feedback that will directly shape the future of our product.This event represented an important step in our ongoing mission to put your insights and needs at the center of everything we build. Today, we’re excited to share some key outcomes and how your participation has made a measurable impact. Your Impact in NumbersHere are some highlights from the event:Community Commitment: Over 20 hours were dedicated by participants to prototype testing, discussions, and feedback-sharing. Contributions to Product Development: Participants rated their sense of contributing to Personio's product development at an impressive 4.56 out of 5. Excitement for the Future: The excitement for upcomin

johanna.simonGetting Started

Can't create remaining vacation days report with new Personio

Hi, for a financial audit we need to report remaining vacation days as of 31.12.24.Before with the classic builder I was able to create this report without any problems, I just selected names of employees, vacation days entitlement, planned, taken, carried over, and the final amount at the end of period. I am not able to to this since the Personio update. Can anyone help please? is there a way of reverting my profile to the old version so I can use the classic builder?

Blanca Vilar PemánGetting Started

Integrations & Workflows

How to Disable Automatic Notification for End of Probation Period

Hello, I would like to know how to disable or remove the automatic notification that is sent to managers when an employee’s probation period is about to end. Currently, there is an automatic message that I’m unable to delete. I have checked both, Workflows and Employee Roles sections, but I couldn’t find where it is set up. I want to create a new one instead.Thank you in advance for your assistance. Best regards,Blanca

HRJoyCommunicator

Outlook diary reminders

Hi - we have employees missing training sessions that they have been booked on to via Personio’s Training section, because the Outlook invites that they are automatically sent for the sessions do not have any reminder on them. So nothing pops up to remind the employee of the call, and they merrily carry on working!I have checked with an employee who had this happen yesterday, and they have confirmed that they can’t even add a reminder once the invite has been accepted and added to their diaryDoes anyone know if there is a way around this from a setup/settings/admin perspective? It seems like quite a big flaw in an otherwise sensible Training system.

WilliamGetting Started

Integrations & Workflows

API functionality

Problem Description:Hello!I’m developing an integration between Personio and our system (via Make.com) and have encountered a few issues that cannot be resolved with the current API documentation. I’m hoping for your help or confirmation from the Personio team.The absence of certain predefined fields (such as "Salary Expectations," "Experience," "Current Employer," etc.) in API responses is an issue I’m encountering. I’m utilizing the /v2/recruiting/candidates/{id} and /v2/recruiting/applications endpoints to retrieve data about candidates and their applications. These fields are designated as standard within the system; however, they are not being returned in the API responses. No attachments (like CVs or any other docs sent by candidate, or added by manager) in API responses - I’m trying to retrieve document files related to candidate applications, but the attachments field is missing in the endpoint responses /v2/recruiting/candidates/{id} and /v2/recruiting/applications.I would app

Lisa WillemsGetting Started

Employee Data & Documents

How long does Personio retain data that has been deleted by the employer?

Hi everyone,I have a question regarding data retention in Personio:How long is personal data (e.g. attributes in the employee profile) retained in the system after it has been deleted by the employer?I’m particularly interested in whether any temporary storage still occurs after deletion – for example, in backups – and if so, for how long and for what purpose (e.g. recovery options or legal compliance).Thanks in advance for your support!Best regards,Lisa

Events Calendar

Leaderboard

trophy

Now it's your chance to take over and be the user leaderboard champ of the week!

Show full leaderboard

trophy

Now it's your chance to take over and be the user leaderboard champ of the week!

Show full leaderboard

Badge winners

HRJoyhas earned the badge Comment #100
mangos717717222has earned the badge Topics #5
SabbuSchreiberhas earned the badge Comment #100
Moehas earned the badge Best Answer #1
SabbuSchreiberhas earned the badge Leaderboard Champ

Show all badges

Powered by Gainsight

Terms & Conditions of the Personio Voyager Community

Still have a question?

You can get support through Help & Feedback in the sidebar of your Personio account.

You can also ask your question in the Personio Voyager Community.

Additional Resources

© Personio SE & Co. KG General terms & conditions Privacy Policy Legal Notice Cookie-Settings

Join the Personio Voyager Community!

If you are a Personio customer please use the same email address for registration as in your Personio account. By doing so we can help you faster if we might need to check something in your account. Do you already have an account? > Login

! Your public username cannot contain any personal information such as email or other private information! You can't change your username after registration.

Public Username *

Work E-mail address *

Is your company already a Personio customer?

(Private)

Only you and moderators can see this information

*

yes no

If yes, please enter your Personio Login URL

(Private)

Only you and moderators can see this information

Name

(Private)

Only you and moderators can see this information

*

Surname

(Private)

Only you and moderators can see this information

*

Company

(Private)

Only you and moderators can see this information

*

City

(Private)

Only you and moderators can see this information

*

Country (Company) *

Company Size (number of employees)

(Private)

Only you and moderators can see this information

1-50 51-200 201-500 501-1000 1001-2000 > 2000

Job Title

(Private)

Only you and moderators can see this information

Main topics I'd like to chat about in the Community:

HR Strategy Labor Law Recruiting & Talent Aquisition Salaries & Payroll Attendance & Absences Employee Data & Documents Employee Roles & Approvals Leadership, Performance & Development Reporting Integrations & Workflows

Please select... *

I would like to receive updates on Personio’s products, events, and other relevant information. I would not like to receive updates on Personio’s products, events, and other relevant information.

Password *

I accept the Terms and Conditions and the Data privacy. We may inform you about our HR Management and Recruiting products and services via email or telephone. You can object to this at any time.

loginBox.register.email_repeat

Welcome to the Personio Voyager Community!

This is our service and networking community for all Personio users and HR Professionals. If you have not registered yet, please select "create an account"

Username or Email

Password

Remember me

Forgot password?

Enter your E-mail address. We'll send you an e-mail with instructions to reset your password.

Enter your e-mail address

Back to overview

Scanning file for viruses.

Sorry, we're still checking this file's contents to make sure it's safe to download. Please try again in a few minutes.

OK

This file cannot be downloaded

Sorry, our virus scanner detected that this file isn't safe to download.

OK