Time Off & Attendance

Hi,We need to add a new field in Attendance time tracking that is not a project/comment. How do we add a new field which is not a project or a comment? Our use case is we have different offices and we would like the employees to add the office they are working from on that specific day. The office location is flexible and the employee would work from different offices each day based on their preference. I could not find a setting to add a new field for Attendance.Please let us know as soon as possible as we want the employees to mark the right location.

Hi,Isn’t it possible to fully disable/hide the attendance tab for some employees? I just created a new employee role and wanted to disable the attendance for them, but this is not possible to disable own attendance. Can anyone help? 

I’d like to have a meeting to try to solve some problems and doubts with our Personio platform.

Hi everyone,I was actually quite sure that last year it was possible to not only limit the carryover vacation days to a date when they expired, but it was also possible to limit the amount of days to carry over. I can’t find this functionality anymore. I also read through some threads where people referred to limiting the number of days Am I mistaken?If there is no option to do so, this would mean to adjust all allowances beginning of the new year. Correct?Thanks for your help!

Hello Team,We have noticed an update on the absence/vacation portion of the employees but it kind of complicates now our absence data since previously we have modified it to the current behavior of the absences.  First, when you SET BALANCE - you wont be able to see the comment when you set balance, before the update, it is showing, the only time when you cant see the comment is if you do the MASS UPLOAD of the balances, but now it is not showing the comment even if we do the MANUAL SETting of balance. Next is The ENTITLEMENT - for example, when you need to override the given entitlement of the new hire, it is not showing the one originally given even if the effective date is the same date. see below example:   The entitlement is still showing as 15 days? please advise, previously thats not how it works.  Next is thecarryover from previous periods, before, we can just zero out the most recent year to correct. Now we need to zero out all previous years since the carryover is now adding

Hi,I am trying to switch on the attendance tracking for one of our regions and set approvals. For each person, their attendance should be approved by their manager. When i go into “set approvals” it appears that i cant select “supervisor” as the approval goes to all that have that particular role assigned. How do i get it to go to THEIR supervisor and not all. This impacts around 200 employees and their respective supervisors. Thanks!

HiOur new joiner holiday accrual is lower than it should be - this is relevant for employees that have joined mid-way through the year. We have a 30 day policy, commencing from 01 Jan. E.g. 1) employee started 11.04.2023, yet she is only entitled to 20 days. (Full-time worker, 5 days per week). E.g. 2) employee started 27.02.2023, yet entitlement is 25 days. (Full-time worker, 5 days per week). Neither of these are the full entitlement, can you please explain how this has been calculated? Our policy is 30 days, daily leave policy (i.e. not monthly). There is no reason as to why this isnt correct as far as we understand. 

Dear Team,I would need your support related to the absence types. I created 2 new absence types for our company, which are actually practically not absences, but we would need them in our calendar for transparency. These are office absences in our 2 locations: Berlin Office and Barcelona Office.  I created the absence categories, but colleagues cannot request it as an option. I tried to go via the "Assign people" function, but then when I go into the Employee list and go to Actions --> Change accrual policy - and I select the relevant absence type (e.g. here Barcelon Office), I can only click on "Unassign all accrual policies".  How can I assign these new absence types to the employees? Or is the number of absence types limited to 14 altogether, and the problem is that we exceeded it? Thanks a lot in advance,Viktoria

Hi, is it possible to block a particular team from booking annual leave on certain dates? For example, last week of each quarter due to critical business requirements. I’ve read on another article that you could add a new absence type to block those dates and when the employee tries to book time the supervisor will get an overlapping leave flag as part of the request. However if we create a new absence type to block the dates, the employee will show as being out of office on the calendar in Personio and also integrations with Slack. 

Hi, can a manager extract the time tracking information into a spreadsheet - so far i can only see that an employee can export their own information to a PDF

We have set up overtime as per option 3. Calculation of Overtime Based on Daily Working Hours (With Deficit Hours). https://support.personio.de/hc/en-us/articles/115000671865-Set-up-overtime. Which means that the deficit hours will be automatically recorded for days with time tracked. This way, every time the employee registers fewer hours than they should on a workday, their overtime hours will be automatically recalculated.I understand that there is an option to convert overtime into time off (https://support.personio.de/hc/en-us/articles/115000724605-Manage-Overtime) which you can do through the Overtime & Deficit time widget. However, I don’t think this is necessary if you have set up your Overtime as per option 3? It will just automatically adjust if no hours are recorded on a working day.My question: is my understanding correct? There is no need for me to convert the overtime for employees into comp time.

HiAll employees have 30 days annual leave at my organisation. One employee joined 11 April 2023. Our policy runs from 01 Jan (I have gone into check all settings are correct/adjusted balance etc). She is claiming she should have 22 days holiday, Personio is claiming she only has 20. Can you help me explain why this is the case? Thanks. 

Our vacation policy has changed. Is it possible to ajust “old” employers from 25 to 28 day, to a certain date? If yes, how?

Hi thereWhen a specific employee adds leave on a Thursday or Friday the leave is recorded correctly on the right day but at 0 balance, so is not deducted from the entitlement.  The employee is part time based on hours, not days, so I don’t want all Thurs/Fri leave to be marked as zero.  Can you tell me where I can amend the settings to correct this?  I don’t have this problem on other employees on part time contracts, of which there are several Thank you

Hi,We are currently looking into absences and stumbled upon a little problem. When someone asks for an absence, but then wants to cancel it before it is approved the person who needs to approves now needs to approve of this cancellation. Is there a way we can turn this of? Because it would make sense that you get a notification or request for approval after the former request already was approved. But before it is approved there is no need for us to approve of a cancellation and would only cause more unnecessary work. Hope this explanation is clear enough!Thanks in advance and kind regards 

Hi all,I would need a confirmation that after specific carryover expiration date the remaining days of vacation are no longer available for the employees to use and are not included in the total available days. For example expiration date is June 30th, and an employee has 2 remaining vacation days. on July 1st these 2 days are not going to be visible in total amount of days and unavailable booking.Right? Thanks!

Dear Product Team,a few months ago, we were able to see the approval flow of an absence, which we don't need to see anymore.Until a few months ago, we could ALWAYS see, whether someone approved an absence already or not. E.g. Employee requests absence → Team lead approves → Project Manager approves. But now we only see the previous/first approver.Why did this change? The issue is, that the last approver (project manager) in the approval chain can't see it anymore, whether an absence request has been approved by another person (team lead) already or not.Would be great if you could ALWAYS show the previous/first approver for absence requests, like it used to be all the time in Personio.Thank you

Hello,I work in a very distributed company, and the people in my team reside in 7 different countries. I know that I can display public holiday calendars in the Absence Timeline view, but that view doesn't seem to take the employee locations into account: it just displays a day as "public holiday" as soon as at least one selected country has that day off.  But that doesn't make sense to me: I would like the box for a given employee to be shaded if and only if the calendar in the location for that employee has a public holiday. And I don't want to have to manually select which calendar should be used: the calendar of each selected employee should be applied to that employee, and only those residing in the same location. Did I miss something?Thanks.XavierPS: At this time, I only have the fake data because we're not yet Personio customers. Is this related?

Hello,I love the Absence Timeline view because it tells me very easily who is there and who isn't. But I would like to see that information for a specific list of people in the company: my team, of course, but also other people with whom I often communicate but they are not in my team or my management line.I didn't find a way to do this easily.  I can remove all employees from the view and add back only those I want to see, but I didn't find any ability to save that state. Refreshing the page comes back to 'all employees displayed'. Did I miss something? Thanks.Xavier

Hi all,At my company we have multiple locations from which our employees can work. Since we wanna calculate out carbon emission, we need to know who works where on what day. Now we can only track this by using 'projects’ in attendance, but we would rather keep this for projecttracking. So now my questions is, if there is any possibility to add an option for location to the attendance tracking per day?Thanks in advance!

We have a working day of x hours, and we use that data to calculate the budget that we pass on to the client (we use the number of hours worked multiplied by the price per hour). The problem is that several of our workers forget to stop the stopwatch. What we need is a way that if the worker reaches the maximum hours stipulated it automatically stops. 

Hi all, I would really appreciate your help on this:Last year we had some employees transferred to other departments and that’s where the trouble with the vacation policy begins. At the beginning of the year every employee gets the policy of 25 vacation days assigned, everyone except these particular employees.They didn’t get even the pro rata vacation days if we consider the transfer date.Is anyone able to explain to me how the calculation of vacation days goes?Has anyone had the same issue as I have?

Hola, Un empleado a pedido una ausencia de 1 días y al final no la necesita. ¿Cuál es el proceso correcto para que se empleado la cancele? Ya ha sido aprobada por su supervisor. Sé que desde el perfil del empleado se puede meter en su calendario y eliminar la ausencia pero no sé si ese es el modo correcto, ya que eso me hace pensar que podrías pedir vacaciones, disfrutarlas y luego eliminar la ausencia? Entiendo que le saltará aprobación al supervisor?SaludosHello,An employee has requested 1 day absence and does not need it, what is the correct process for the employee to cancel it? It has already been approved by their supervisor. I know that from the employee's profile you can go into their calendar and delete the absence but I don't know if that is the correct way as it makes me think that you could ask for holiday, take it and then delete the absence? I understand that it will trigger an approval to the supervisor?Regards

Dear Personio Community,despite I already set everything so all employees can see their individual paid vacation’s balance, they still are not able to see.Could someone help me? 

Hello,in order to be in compliance with the Zeiterfassungsgesetz we would like to run a report to see company wide attendance, not just person by person.Is there any way to do this?