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Time Off & Attendance

Sharing all your questions and discussions on Time Off & Attendance, as well as the Calendar.

523 Topics
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523 Topics

TomasGetting Started

asked in Time Off & Attendance

Paid vacation allowance by age OR parental status

Hello,I wanted to inquire about setting up paid vacation allowances for our company in certain countries. We have specific labour laws that require us to base paid vacation allowances on the age and parental status of employees. Our goal is to have all employees in the country receive 23 days of paid vacation. However, employees who are 33 years old or older or are parents/caregivers of a child should receive 25 days of paid vacation. It is essential that this is set up in the same absence type as the vacation balances are included in the information displayed on employees' payslips.I was wondering if there's any way to automate this process in Personio so that the balances can be updated automatically, rather than having to be manually adjusted for each individual employee.Thank you for your help.Best regards,Tomas

MarleneFollower

asked in Time Off & Attendance

Time recording / overtime for part-time employees

Liebe Community, wir haben eine Teilzeit-Mitarbeiterin, welche prinzipiell fixe Arbeitstage hat (Mo + Di jeweils 8 Stunden und Fr 4 Stunden), es jedoch auch dazukommen kann bzw. sie die Möglichkeit hat, an den “abwesenden Tagen” zu arbeiten. Bsp1: Sie muss Uni-bedingt am Montag 4 Stunden früher aufhören und möchte diese dann am Mittwoch nacharbeiten.Wie müssen wir hier das Arbeitszeitmodell aufsetzen, damit Überstunden richtig gezählt werden? Überstunden täglich oder wöchentlich berechnen? Minusstunden täglich erfassen? Die Variante, die Arbeitszeit auf alle Tage gleichmäßig aufzuteilen, hatten wir bereits versucht, ist jedoch wegen Feiertagen keine Option für uns. Bsp2: kommende Woche ist Montag ein Feiertag (Montag = fixer Tag an dem sie arbeitet). Würden wir hier mit der gleichmäßig-verteilten-Variante (4h/Tag) vorgehen, müsste sie in dieser Woche an einem anderen Tag 4 Stunden zusätzlich arbeiten, damit hier richtig mitgezählt wird. Ich hoffe, ich konnte unser Problem/Situation deu

Lucv3lExplorer

asked in Time Off & Attendance

Showing leave balance in hours & days

Hey, We are launching Personio on monday but the difference we have with our system that we use right now is that the leave balances show in both days and hours. It would be nice to have this option in Personio too for multiple purposes. I don’t think this is possible atm? Luc

Alex_M_at_EMSGetting Started

asked in Time Off & Attendance

trouble trying to sync my personal vacation days out of Personio to my private calendar on Google

Hey there, community; I’m experiencing unexpected behaviour trying to get my vacation days synced out of Personio into my personal Google calendar. Syncing or rather clearing calendar data for external retrieval does work. It’s just that when I only pick “My Calendar” nothing gets shared out; if I picked “paid vacation”, however, I’m getting all staffers days off. :/ So I’m guessing my actual question is : what do I have to do (different) to get this accomplished? Thank you very much for your help. Best - Alex / EMS

DusaGetting Started

asked in Time Off & Attendance

Requesting public holidays collectively

Considering that public holidays specific to one location won't appear for employees in other locations, nor will it be apparent when a team member is out of the office (OOO) due to a public holiday in their location, is there an option to collectively request public holidays somehow? The purpose here is to have visibility that a person is OOO due to a public holiday and to avoid submitting a separate request each time a public holiday approaches.

JoW50Follower

asked in Time Off & Attendance

Employees ability to self-certify first 7 days of sickness absence UK

Good morning, I’m new to this community, this is my first post. I’m trying to work out if it is possible to have a workflow whereby employees are required to enter the details of their symptoms and reason for absence (self-certify) for their first 7 days of sickness absence for our UK employees only? At the moment the onus is on the Line Manager to enter the absence on the system, which is fine, but some are more disciplined than others at entering the reason for the absence. Which if absence becomes an issue then leaves a big gap in terms of us understanding any ongoing patterns or issues if this detail has not been included.

help_neededExplorer

asked in Time Off & Attendance

Absence request

Hi all,Does anyone know if it is possible to see when exactly an employee entered the absence in the calendar (approval is not relevant here)? Is it possible to potentially extract a report with this data? Thanks!Milica

Katharina van ReimersdahlGetting Started

posted in Time Off & Attendance

Wochenende und freie Tage (bei Teilzeit) in einer anderen Farbe darstellen

Liebe Community, aktuell ist es so, dass das Wochenende und auch freien Tage unserer Teilzeit-Mitarbeiter im Kalender hellgrau angezeigt werden. Kann man diese Farbe ändern, sodass die Abwesenheit mehr heraussticht? Oder geht dies nur über den Import der entsprechenden Abwesenheit? Feiertage sind z.B. etwas schöner dargestellt 😉 Vielen Dank und schöne Grüße, Katharina The original post was translated by the moderator.Dear Community, At the moment, the weekends and days off of our part-time employees are displayed in light grey in the calendar. Is it possible to change this colour so that the absence stands out more? Or is this only possible by importing the corresponding absence? Public holidays, for example, are displayed a little nicer 😉 Many thanks and best regards, Katharina

BrittGetting Started

asked in Time Off & Attendance

Zwangerschapsverlof en geboorteverlof

Goedemiddag, Ik ben op zoek naar een bedrijf die een oplossing hebben gevonden om het geboorteverlof, zwangerschapsverlof etc. (voor NL bedrijven en medewerkers) op een handige manier te verwerken in Personio. Mocht iemand ons hier meer over willen / kunnen vertellen dan hoor ik het heel graag. Groeten, Britt

rachelEBGetting Started

asked in Time Off & Attendance

Flexitime in Personio: automatically book overtime as paid time off

Hi Community,Is there a way to convert (approved) overtime into additional PTO without HR manually going into employee’s Attendance tab, go to Overtime & Deficit Hours > More details > Convert overtime to comp time. E.g. is there a way, as soon as the manager approves the hours for them to be credited automatically as PTO balance? (or any good workarounds?) Many thanks in advance Rachel

Andreia OliveiraFollower

asked in Time Off & Attendance

Custom sick leave for high risk maternity - not displaying in payroll report

Hi!I’ve created a custom sick leave that we have in Portugal - the high risk pregnancy sick leave and I have 2 employees on this leave.My problem is, why is it not displayed in the payroll monthly report?If I choose the sick leave it will be displayed, but a created medical leave, or marriage leave will not be displayed. can you help?thanks,Andreia

Lucv3lExplorer

asked in Time Off & Attendance

Create a series of absences

Hey all, We are currently in the process of implementing Personio and the way we have set up WFH days in our old system is that you can select a certain date on which your schedule for WFH starts. So you can create a series of absences (in this case for working from home). So for example I am WFH every wednesday and friday, is there a way to permanently put this into my absence calendar so I don’t have to manually fill out my WFH days every month since it’s the same (sometimes it differs but then you can delete one entry). Thanks! Luc

TanjaTGetting Started

posted in Time Off & Attendance

Employee Updating Past Approved Absences without Notification which past absence has been updated

Hi everyone,we have come across an issue regarding an employee who updated her previously approved paid holiday in the past. Surprisingly, we received a notification in the approval chain when she changed it to a future date. However, there was no notification or information indicating that she had modified an absence from the past. This discovery raises concerns, as it means that any employee could potentially alter their past paid holidays without our knowledge.To provide an example, our employee had an approved paid holiday scheduled for May 26th-27th, but she subsequently changed it to July 26th-27th. Unfortunately, we can only see that she requested a new absence in the approval chain, without any indication that she actually updated a previous event.Is anyone else experiencing this, and is this a concern to you that an employee could alter their holidays by just updating their past absence?

NataliacastaGetting Started

asked in Time Off & Attendance

API - vacation days total empty, and vacation days balance doesn't match employee profile

Good afternoon - I hope you are having a great start to the week, We included vacation days total, and vacation days balance to the API, and we noticed the following: Vacation days total values don’t match with any value on the employee’s vacation balance, nor with Paid vacation – Carryover from previous year, Paid vacation – Entitlement, Paid vacation – Entitlement, Paid vacation – Entitlement values included in a custom report.What does Vacation days total from API reffer to? Vacation days balance values are empty for most active employees, where is the data comming from? Thank you,Natalia

LegoMDCommunicator

asked in Time Off & Attendance

Document: Certificate to upload with the absence request

Dear Community, if there a way to allow employees to upload more then one certificate into the system with the same absence request?Thank you for the responses in advance! :-)

question_askerGetting Started

asked in Time Off & Attendance

Scheduling time off with carryover expiration?

Hello I had a question about carryover expiration days.Example:Lets say I have 10 days that expire on April 31, and I schedule 10 days of vacation in December before the expiration date. Will this work? Or is this not possible because the days will have expired?

JHBEMCommunicator

asked in Time Off & Attendance

Mass Assign Absence Policy

How do I assign a new Absence Type and Policy to all employees?I am expecting there is an easy way to do this for all employees - but I couldn’t find it myself...

Na MeGetting Started

asked in Time Off & Attendance

Holiday days not calculated correctly

Hallo Zusammen, eine neuer Kollege startete am 05.02.2024 mit 30 Tagen Urlaub als Grundlage. Das Tool berechnet eine aktuelle Urlaubsanzahl von 25 Tagen. Was muss ich tun, damit die korrekte Urlaubsanzahl hinterlegt wird?In der Kontingentanpassung sind sowohl die 30 Tage als auch der 05.02. hinterlegt. Vielen Dank und liebe GrüßeNatalie M.Hello everyone, a new colleague started on 05.02.2024 with 30 days holiday as a basis. The tool calculates a current holiday entitlement of 25 days. What do I have to do to ensure that the correct amount of leave is stored?Both the 30 days and 5 February are stored in the quota adjustment. Many thanks and best regards,Natalie M.

Stefanie PieraFollower

asked in Time Off & Attendance

Approval Process of Absences

Good morning, I would like to ask you a question about a double approval process. It seems that our employees absences are first sent to their line manager and then to me as Administrator too. However, it should only be sent to the line manager and no Admin approval should be needed. How can I do this change in the system?Thank you very much for your help - as I am still new to the system, I am a bit lost.Best regards, Stefanie Lauper

creaGetting Started

asked in Time Off & Attendance

How to allow employees to upload sick notes?

Hi everyone,We're looking to empower employees to upload their own sick notes after the 3rd day of sickness, so far only HR has rights to upload it. Could anyone guide me on the settings that need adjustment to make this possible for the employees themselves? I hope we don’t need to give them editing rights for absences in the “all employees” role for that?Thanks in advance for your assistance!

DianaRFollower

asked in Time Off & Attendance

Private Events on Calendar integrations

Hello!What specific settings are required within Personio to ensure that all employees in the company have view access to events in the calendar integration?

Fani DelliouFollower

asked in Time Off & Attendance

Adding a new holiday to existing holiday calendar

I would like to add 20/11/24 Black Awareness Day in the Brazilian Holiday calendar. How do I do this without duplicating the existing calendar and adding it?

AymarasnchzFollower

asked in Time Off & Attendance

Attendance based in projects

Hello everyone!i have a question for the companies who track the hours based in projects.How do you calculate the final hours that the employee has worked in each project?Is there a way to see this in Peronio without exporting in an exel and calculating this yourself?i tried to make a custom report but it’s impossible to add the projects there.

Fani DelliouFollower

asked in Time Off & Attendance

Child sick days

If an employee has 2 children, how does the child sick day work. There is no option to select which child when requesting the day off. Also, the allowance should be double if there are 2 kids, not just the allowance of one. Any suggestions? Fani

GerdiGetting Started

asked in Time Off & Attendance

Absence type "Child illness" not visible/selectable for employees

We would like to make the created absence type "Child illness" selectable for employees. Currently, the selection option does not appear, neither in the drop-down menu nor in the list on the right:Wir möchten die erstellte Abwesenheitsart “Krankheit Kind” für die Mitarbeitenden wählbar machen. Derzeit taucht die Auswahlmöglichkeit nicht auf, weder im Drop down, noch in der Auflistung rechts auf: We had initially considered whether to store a quota. The absence type then appears on the employee's dashboard and can be selected. However, this leads to confusion for all people without children. We would therefore like to refrain from doing this and only enable visibility and selectability (similar to mobile working - without a quota rule - for example). Has anyone already had this situation where an absence type is not visible without a quota rule? And/or does anyone have any ideas on how to make the absence type accessible?Thanks in advance :) Wir hatten zunächst überlegt, ob wir ein Ko

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