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1824 Topics

JoãoFernandesOptiplyGetting Started

asked in Attendances & Absences

Slack and In Advance Absences Notification

Hi all! We are integrated with Slack to notify HR and some Team Leaders about who is on holidays/sick days/others.However we are wondering if it possible to send this automated notification with some time in advance.Something like: “Employee X will be on holidays next week, during 5 days, from 22nd January to 28th January”. Is this possible?Would give a major help to team leaders managing their weeks trough the month. Thank you.

patrickbgGetting Started

asked in Attendances & Absences

Attendance calendar

Is it possible to generate a calendar view for the attendance of several employees (similar to the absence calendar)? Gibt es eine Möglichkeit eine Kalenderansicht für die ANwesenheit von mehreren Mitarbeitenden zu generieren (analog zum Abwesenheitskalender)?

BogdanFollower

asked in Attendances & Absences

Adding an additional vacation day for 2024

Dear all, I’m trying to achieve a scenario for 2024 where the vacation days allocated for employees are 26, and they are allocated via an absence type - Vacation Days with an Accrual policy of 26 days. There are also carry-over days from 2023.The accrual policy cannot be modified as it is already in place for all employees and we need the historical data.We realized that we need to add 1 more vacation day to all employees for 2024.What is the best practice to grant to all employees one extra day just for 2024 (this rule will not apply in 2025). Thanks and regards,Bogdan

LukasTrGetting Started

asked in Integrations & Workflows

Career Page Safety Warning

Dear Community, We have a problem regarding the redirection to the career page.When the link on our website is clicked, a security warning from Google appears asking if you really want to go to the Personio page.Ideally, you should be taken directly to the page without having to click "ignore".How can we fix this?Many thanks in advance :)

exaggeratefirstGetting Started

asked in Other Topics

Session management seems off

When I get logged out because my session expires, Personio detects this, and offers me to sign in again. This would be great, if after logging in with my Google account again, all functionality would work. Unfortunately, managing attendance doesn’t seem to immediately work after login. Instead, I’m forced to refresh the page.Am I doing something wrong or can this re-sign in flow be improved on the app side?

Juliana PiconGetting Started

asked in Salary & Payroll

Salaries information in Salary tab

Hi all, I am new in Personio and I am about to launch the implementation for our employees.I have noticed that Personio shows all future salary information under the salary tab and I was wondering if this is normal of if there is a way it shows just the current month. Any suggestions? Thanks.

recruiting0011Follower

asked in Recruiting

Can I move a role to hired without a candidate?

I would like to mark a role as hired without a candidate being hired through Personio. I want to do this mainly in order to generate accurate recruiting reports.Currently, I can only see a way to do this by creating a blank applicant (eg name “Hired Candidate”) → moving candidate to “Hired” stage → then I receive a popup to “Create employee”. This obviously poses problems as I will add my new employee as a separate profile.Is there another way to do this without creating an employee?

Lena MaliesFollower

asked in Salary & Payroll

Define a period for salary periods

Hi, I would like to enter two different salaries based on an employment contract for marginal employment and a hour-based payment (from 01.04.2022-31.01.2023) and an employment contract with starting date 01.02.2023 with a fixed salary. How is this possible in the salary section in Personio?

Judth RitmanGetting Started

asked in Employee Roles & Approvals

Error 404 with e-signature

Hi there, I have created a document template in personio and then requested two signatures. One was signed but for the other one the signee did not receive a notification. Now it has expired and I tried to request the signature again but I received the error: Request failed with status code 404Could you please help

naima_alcantaraExplorer

asked in Attendances & Absences

Substitution request decline

I would like to know if it’s possible to decline a substitute request the same day. Is it default or we could modify in approvals or in another section?

TheaGetting Started

asked in Integrations & Workflows

Set onboarding step for employee group to completed

Ich möchte für gesamte Mitarbeitergruppe einen Onboardingschritt auf erledigt stellen. Kann mir jemand sagen, ob und wie das geht? I would like to set an onboarding step to completed for the entire employee group. Can anyone tell me if and how this can be done?

grgglsGetting Started

asked in Recruiting

Recruiting emails are not formatted in a readable way

It looks like there’s no word wrap at work here. Some lines are center-justified, but the center of the message is already off the right-hand side of my screen. Lots of whitespace. The email container that the message is in has a few centimetres of whitespace on the left that are just not necessary. Going to see if I can get text emails instead of HTML

Claire MGetting Started

asked in Attendances & Absences

Schedule change not working

Hi, I keep trying to change the schedule for one of our working students since it is currently incorrect, and although the systems tells me the change in schedule has been saved, it still shows up as the old (incorrect) schedule when I check it (either immediately or the next day). I’d appreciate any help.Thanks!

KKHRGetting Started

asked in Other Topics

Personio support.

Gosh! how to find any alive person here? I am in a loop, my find answers section is forwarding me to contact myself as I am actually contract and account owner. But there is no option to contact support. At all, they over and over again asking me to contact myself to contact them. please, Help 🤯

LauraglendonPersonio Implementation Manager

posted in Employee Roles & Approvals

Best Practice l Birthday Reminders Visibility

Dear community, Do some of your employees cringe at the thoughts of their colleagues being reminded of their birthday, while others love it? Personally, I love it, but here’s what you can do in your Personio account to cater for both! Create a new Attribute Go to Settings > Employee Information. Choose a section of your choice (e.g Personal Info, if All employees have the ‘View’ - ‘Own ‘and ‘All’ access right) and click on Add Attribute. Choose the ‘List of options’ attribute type with Yes/No options for your employees to answer. Here’s an example below; Ensure that the ‘Birthday’ date attribute is in a section which All employees have the ‘View’ - ‘Own ‘and ‘All’ access right in Employee Roles settings. You can update this attribute to only show the Date and Month; Create Access Rule Go to Settings > Employee Roles > All Employees > Calendar Click on the Birthdays drop-down field and select Custom > Edit Custom Rules. Set this new a

BjornExplorer

posted in Other Topics

How do you feel about the support acces from Personio

I am curious how you feel about the the way Personio seems to obscure getting support from them.Limit on two persons how are able to contact them. No published phone number on where to reach support when Personio is not functioning No published e-mail address to reach support when Personio is not functioning Need to fill in find answers form to submit a ticket to them No reply on wether this ticket is received or not and thus if they are working on it.Do any of you experience the same “great” support from Personio or is it just me?

OphélieGetting Started

asked in Attendances & Absences

attendance: bulk import and double-check

HelloI have many questions regarding attendance.I would like to import all working hours in all my employee profiles (around 100), all at once, for the whole year of 2024, for every single working day of the year, except for the public holidays. I know that we can do a bulk import by filling out a specific Excel sheet, but the problem is that to do so, we need to add every single day of the year for every single employee on the Excel sheet which will take forever and the Excel sheet would be very heavy ! Is there an easiest and fastest way to do that?Is there an easy and fast to do this as well when a new employee joins the company?Another question would be: how can we easily check all working hours for all employees? Is this possible to set up rules and export only the data we want, i.e. export only working hours exceeding 10 hours per day…?Please let me know.Thank you for your help.Ophélie

SusanMcMullenFollower

asked in Other Topics

HR Hour - Onboarding Event

I’m wondering if there is anywhere that this webinar can be viewed? I had signed up to the event but ended up missing it.

cc-carowGetting Started

asked in Attendances & Absences

Is a sub hour increment for the recommended maximum per day possible?

Hello there,my company has a policy of only deviating +/-0,5h from the daily working hours before a comment/reason is required for the day. Is there a way to set these increments, and is there a way to enforce comments?And if not, is it possible to add this feature in the future?Thanks in advance =)

WillemienGetting Started

asked in Employee Data & Documents

Ik wil nieuwe contracten gaan opstellen maar de optie "nieuw document” creëren mist ineens.Ik kan alleen nog uploaden,Hebben meer mensen dit?

cbkFollower

asked in Integrations & Workflows

Holiday Calenders via API / Retrieve public holidays via API

Unfortunately the old post on this is not accessible any more (https://personio-eu.insided.com/attendances-absences-87/getting-the-number-of-absence-days-through-the-api-1373)So I dare to repost: We have built a customized slack app via API with personio.Is there a way to retrieve the public holidays from the different calendars / countries / offices that we activated in personio for our company (imaa.personio.com)?We would want to post this as a morning brief in one of our channels.

domi4567Getting Started

asked in Employee Data & Documents

Employee details are displayed wrongly

Hello, it seems that the system is bugging and is displaying different personal details to different people. Depending on who is accessing the account the name of the employee is either Cristian or Christian (should be Cristian). Below you can see screenshots taken by 2 different people. We tried logging out and reloging in, but the bug persists. Any idea why it shows different employee name for different people? The same employee preview - person 1

acbGetting Started

asked in Attendances & Absences

Help with setting up a 9 day fortnight

Hi there, I am new to Personio and looking to set up compressed hours for someone on a 9 day fortnight work schedule where:week 1 is 45 hours Monday to Fridayweek 2 is 35 hours Monday to ThursdayAnd also how to set this up in the vacation schedule (we would set it up as hours).Any help gratefully received!

kiiaintegrifyGetting Started

asked in Attendances & Absences

Clock in -function

Hello,We noticed some changes in the attendance marking in Personio on the website and now there is this clock-in -function. Most of our employees don't do a clock-in but instead add their attendance afterward (either by the end of the day or monthly). At the moment, they are not able to do this due to the clock-in function and if they do click the clock-in, they cannot edit the attendance hours, but instead, we admins have to do it for them. This creates a lot of extra unnecessary work for us. Is it possible to change this function back for us or tell us a solution of how to get back the previous function, so that the employees are able to mark their hours afterwards and edit their hours. Thank you!

leoncarloGetting Started

asked in Performance & Development

Issue with performance & development form saving

Hi, in “Performance & development” settings, I try to create a new form for evaluation/feedback (peer2peer) purposes. unfortunately I can not save any edits, thus every editing gets lost. Does someone know this issue? in the screenshot I show the “save” button - it is not working. Do you know why I can not save the edits in the form? Thank you and best regardsLeon

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