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Attendances & Absences

Attendances & Absences

Sharing all your questions and discussions on Attendances & Absences as well as the Calendar.

394 Topics
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394 Topics

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LegoMDExplorer

asked in Attendances & Absences

Why the clock icon does not appear on the attendance calendar?

Dear Community,could you please help me to find out why the clock icon does not appear on the attendance calendar and the system calculates deficit hours for the day of 12th of January? Please see screenshot attached.

lsmithBusy Bee

asked in Attendances & Absences

Time-off

We created a “time-off” absence type that team members are asked to use when they use up overtime, so that it is clear that they are off. But there is some uncertainty if it works as expected.So I just wanted to confirm that this configuration should lead to people using their overtime if they only book the below event without booking working hours during the given period.

Denise K.Getting Started

asked in Attendances & Absences

Minusstunden

Hallo in die Runde, aktuell sind wir auf dem Stand, dass alle Mitarbeiter eingerichtet werden, so dass wir ab dem 01.02. dann starten können.Nun habe ich das Problem, dass den Mitarbeitern jede Menge Minusstunden (seit Beginn des Arbeitsverhältnisses) angezeigt werden ohne das die Zeiterfassung überhaupt bereits genutzt und gestartet wurde. Kann mir jemand sagen was genau ich falsch mache bzw. wo die Einstellung fehlerhaft ist?Lieben Dank im Voraus! This post was translated by the moderator.Hello everyone, we are currently in the process of setting up all employees so that we can start on 1 February.Now I have the problem that a lot of minus hours (since the beginning of the employment relationship) are displayed to the employees without the time recording having been used and started at all. Can anyone tell me what exactly I am doing wrong or where the setting is faulty?Many thanks in advance!

asked in Attendances & Absences

Automatic out of office on outlook calendar

I am trying to add a type of absence on personio but it automatically marks my outlook calendar as “out of office” no matter what the type of absence is. Is there a way to change or disable this?

LegoMDExplorer

asked in Attendances & Absences

Annual leave balance on the employee list

Dear Community,Does anyone know why I do I have the following difference between:“Paid annual leave balance” on the employee list & employee/absence/paid annual leave/balances.We have the annual leave policy in hours, so I tried to calculate back to days - but still the “Paid annual leave balance” on the employee list does not match. We want to set this employee list view for all supervisor, so it is really important to have the correct numbers on the employee list. What should I do? Thanks so much for your kind help!!!!

bruchmDetective

asked in Attendances & Absences

Absence Days for part time employees

is it possible to see absence days of part time employees in the calendar?i.e. Someone working Mon-Thursday is always greyed out on Fridays?RegardsMarc

MeadhbhGetting Started

asked in Attendances & Absences

Absence calculation on termination

Does the system automatically pro-rata Annual Leave entitlements when a Termination Date is entered?

BojanaCommunicator

asked in Attendances & Absences

Absence days settings- reset the balance in new period

Hello,I couldn’t find an option for this.Namely, we want to grant 7 days per year for a particular type of absence, and we want these days to be reset on January 1st. All unused days to be deleted from the previous year, and also, all more used days to be deleted, so that each employee will always have a balance of 7 days on January 1st. I’ve tried this by creating a new policy, but it happens that all employees who used more than 7 days for this type of absence in 2023, now have less than 7 days.Is there any way, this to be set in the policy, apart from the manual adjustment of the balances for each employee? Thank you,Bojana

SharimVillaltaGetting Started

asked in Attendances & Absences

Time tracking in Vacations

Hi!I set up the schedule in order to generally discount the hours you do not register from the overtime/balance time….My question is, why is discounted the absent hours from an approved absence that do not need to be discounted like vacations? Attached: This generates disbalances…I do not see the logic on this, and of course, there is no reference on the guide to change this keeping the discounting Could you kindly help? Best,

sahrGetting Started

asked in Attendances & Absences

Overlapping absence period

HalloWenn ich für mich eine Abwesenheit “Freizeitausgleich” beantrage, bekomme ich die Fehlermeldung “Es ist nicht möglich, einen überlappenden Abwesenheitszeitraum einzugeben.”Weitere Abwesenheiten habe ich für den Tag nicht beantragt.Was kann ich tun?HelloWhen I request "time off in lieu" for an absence, I get the error message "It is not possible to enter an overlapping absence period".I have not requested any other absences for the day.What can I do?

Agne IgnotieneFollower

asked in Attendances & Absences

Assistance with vacation accrual policies is needed

Dear all, we need assistance with vacation accrual policies. We use vacation leave in days and have vacation accrual based on the employee tenure. We have issues with additional vacation days accruals, they are not calculated correctly: currently they are granted all at once but should be granted as 1/12 part every month. I would appreciate if we could have a call to look at the set-up and the issues we are facing.

Jonas WeigtGetting Started

asked in Attendances & Absences

Remove Time Tracking in the left bar

Dear Team, all my employees see time tracking in the left bar. But we don´t work with confirmations and dont need this. The employees click on it and its empty, because nobody need to confirm some time. Can we remove it? Its very confusing that it is only for the confirmation.

SalCBusy Bee

asked in Attendances & Absences

Annual policy: automatic removal for inactive employees?

Removing an annual leave policy when offboarding - can this be automatically removed for inactive employees?

SarahGetting Started

asked in Attendances & Absences

Subscribe absence-calendar / Custom Public Holidays

Hi all, We’re processing all our absences through Personio (sick days, vacations, public holidays, etc.). So we’ve tried working with subscribing everyone to the absence calendars, so everyone can see all absences in their Google Calendar.Besides the normal requested absences and public holidays, our entire company is 3 days off every year, on days decides at the beginning of the year by management. We’d like to include those 3 days into the subsription-calendar. So I made a custom Public Holiday Calendar with the regular public holidays and added those 3 days. Now our employees won’t request those days off anymore, because they can see that the office is closed and everyone’s free.However, we’re only able to add the Public Holidays that are made by Personio itself and absences that can be requested to the subsription-calendar. But we want to add the custom Public Holidays to the subscription, but Personio doesn’t give that option.Has anyone had this problem and found a solution?Hope s

naima_alcantaraExplorer

asked in Attendances & Absences

Holiday old/new employee

Hello Personio Team, I have a question. We hired a new employee that worked with us 2 years ago and he is starting to work with us again from 01.01.2024. We reactived his Personio profile. Unfortunately, his vacation paid details are wrong. The employee has 24 holidays. We added our holiday policy to his profile assigned from 01.01.2024. His vacation paid details said that he has -3 carryover from past years ( in 2022 he took 3 vacation paid). Could you tell me the reason about this wrong information? Why does the system take these 3 vacation paid as negative? How could we fix the amount of 21 to the correct one amount of 24. Screenshots attached. Thank you in advance!

Michael BrundigFollower

asked in Attendances & Absences

Holiday request for teamleads

I would like to scratch the holiday request process for teamleads as the coordination of team capacities is the main reason for having a request process in the first place and this is not particularly relevant for the role of the teamlead itself. Hence, we’d like to change the holiday request in such a way that the group of teamleads does not need an approval process for the absence, but that this only triggers a notification to a superior.The latter part from my point of view can easily be solved in the workflow hub (I guess), but I’m not sure about the first part (excempting leads from the regular request process).Maybe the solution is way to obvious, but I haven’t come across it yet.Thanks!

acbGetting Started

asked in Attendances & Absences

Holiday deduction in hours

We have employees who work different hours on different days so their holiday should be deducted in hours.I have created an absence type for taking annual leave in hours but when you go to request this leave it does it in “days” of 8 hours which seems to defeat the object?What am I missing? How can they request a number of hours holiday for the relevant day?

JoãoFernandesOptiplyGetting Started

asked in Attendances & Absences

Slack and In Advance Absences Notification

Hi all! We are integrated with Slack to notify HR and some Team Leaders about who is on holidays/sick days/others.However we are wondering if it possible to send this automated notification with some time in advance.Something like: “Employee X will be on holidays next week, during 5 days, from 22nd January to 28th January”. Is this possible?Would give a major help to team leaders managing their weeks trough the month. Thank you.

patrickbgGetting Started

asked in Attendances & Absences

Attendance calendar

Is it possible to generate a calendar view for the attendance of several employees (similar to the absence calendar)? Gibt es eine Möglichkeit eine Kalenderansicht für die ANwesenheit von mehreren Mitarbeitenden zu generieren (analog zum Abwesenheitskalender)?

BogdanFollower

asked in Attendances & Absences

Adding an additional vacation day for 2024

Dear all, I’m trying to achieve a scenario for 2024 where the vacation days allocated for employees are 26, and they are allocated via an absence type - Vacation Days with an Accrual policy of 26 days. There are also carry-over days from 2023.The accrual policy cannot be modified as it is already in place for all employees and we need the historical data.We realized that we need to add 1 more vacation day to all employees for 2024.What is the best practice to grant to all employees one extra day just for 2024 (this rule will not apply in 2025). Thanks and regards,Bogdan

naima_alcantaraExplorer

asked in Attendances & Absences

Substitution request decline

I would like to know if it’s possible to decline a substitute request the same day. Is it default or we could modify in approvals or in another section?

Claire MGetting Started

asked in Attendances & Absences

Schedule change not working

Hi, I keep trying to change the schedule for one of our working students since it is currently incorrect, and although the systems tells me the change in schedule has been saved, it still shows up as the old (incorrect) schedule when I check it (either immediately or the next day). I’d appreciate any help.Thanks!

OphélieGetting Started

asked in Attendances & Absences

attendance: bulk import and double-check

HelloI have many questions regarding attendance.I would like to import all working hours in all my employee profiles (around 100), all at once, for the whole year of 2024, for every single working day of the year, except for the public holidays. I know that we can do a bulk import by filling out a specific Excel sheet, but the problem is that to do so, we need to add every single day of the year for every single employee on the Excel sheet which will take forever and the Excel sheet would be very heavy ! Is there an easiest and fastest way to do that?Is there an easy and fast to do this as well when a new employee joins the company?Another question would be: how can we easily check all working hours for all employees? Is this possible to set up rules and export only the data we want, i.e. export only working hours exceeding 10 hours per day…?Please let me know.Thank you for your help.Ophélie

cc-carowGetting Started

asked in Attendances & Absences

Is a sub hour increment for the recommended maximum per day possible?

Hello there,my company has a policy of only deviating +/-0,5h from the daily working hours before a comment/reason is required for the day. Is there a way to set these increments, and is there a way to enforce comments?And if not, is it possible to add this feature in the future?Thanks in advance =)

acbGetting Started

asked in Attendances & Absences

Help with setting up a 9 day fortnight

Hi there, I am new to Personio and looking to set up compressed hours for someone on a 9 day fortnight work schedule where:week 1 is 45 hours Monday to Fridayweek 2 is 35 hours Monday to ThursdayAnd also how to set this up in the vacation schedule (we would set it up as hours).Any help gratefully received!

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