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Attendances & Absences

Sharing all your questions and discussions on Attendances & Absences as well as the Calendar.

479 Topics
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479 Topics

BlueGetting Started

asked in Attendances & Absences

can you assign two public holiday calendars to a company?

HiI have an individual assigned to a UK based office but working in Greece. How can I set up the Greek public holiday?

YildizGetting Started

asked in Attendances & Absences

Problem with time tracking

Hello everyone, Employees cannot see their attendance calendar and track their times, even though I have followed all the steps in this article Create work schedules – Personio. Do you have any idea what I am missing?Thanks in advanceYildiz

AndresMGetting Started

asked in Attendances & Absences

Overtime pay out in mix of days off and money

Hello! Suppose an employee performs 5 hours overtime which should be paid out at 130%. The employee chooses to have 5 hours added on his holidays (or overtime account) and 30% paid out. How would I set this up? thx!

asked in Attendances & Absences

Out of Office option in calendar integration

When someone has holiday approved, it integrates with our calendars to show ‘Out of Office’. Is there anyway we can switch it so it shows as ‘Holiday’? Also can we switch this action on for Volunteering and WFH / Company Visit which are both absence types we have created?

asked in Attendances & Absences

Ablaufdatum Urlaubsanspruch ändern

How can I change the expiration date (31.03.2024) for vacation entitlement?We would like to extend the expiry of the carryover by 5 days (05.04.2024)

Elise van DortmontGetting Started

posted in Attendances & Absences

presence overview

Good morning,Due to Covid we often work from home and also have the opportunity to work at our 2 offices in NL. Now we would like to make visible to all colleagues who works where on day x. So from home, from office A or from office B, but also whether someone has a day/half a day off or a part-time day/morning/afternoon. Do you have a solution for this? After Covid, we will also continue to work non-standard from the office, we want to keep it as flexible and transparent as possible.Now we have incorporated this in the absence calendar, and that is of course not logical and desirable in the end.Thanks in advance, and would love to hear from you.

LegoMDDetective

asked in Attendances & Absences

Special Accrual policy

Dear Community, I need support to set-up a special accrual policy for annual leave: We reward extra entitlement based on tenure, we have to follow the rules below:Standard: 14 days/year- After a completion of 1 year of service: 15 days- After a completion of 3 years of service: 17 days- After a completion of 5 years: 19 days- After a completion of 7 years: 21 days How can I set-up this in the system?Thank you so much for your quick help in advance!!!!best regards, LegoMD

marielle.van.wieringenCommunicator

asked in Attendances & Absences

How to combine a staff planning system and Personio?

Hi all, For the customer support department we use a staff planning system (Dyflexis). The employees on this department work a fixed number of hours each week but the workdays and hours differ each week. In Personio these employees don’t have an accurate working schedule since we will not manually add their working schedule every week for every employee. So therefore it’s quite difficult to make use of the absence requests in Personio. If an employee for example wants 3 days off, Personio doesn’t know how many hours to calculate. We don’t want to ask the employee to do the math theirselves so we are looking for other options. What is a solid workaround for this? Any best practices? Looking forward! :)

Linda MerrettExplorer

posted in Attendances & Absences

Flexible shift work - schedule

(Deutsch unten)Dear CommunityA client of ours has doctors who are on a very flexible working schedule. They have a fixed amount of hours per week (e.g. 36), but can work various times and with no fixed days. For example one week 3x12 hours, next week 4x6 + 1x12 hours. How do I best create this in Personio?For now I created a model called Fixed Employment 36 hours per week and distributed the working hours evenly over the week (with 05hrs 8 min/day) and selected that minus hours should not be counted on a daily basis.Does anyone else have experience with a similar case and can share how you have displayed it in Personio?Thank you!Linda DeutschLiebe Community, Ein Kunde von uns hat Ärzte, die sehr flexible Arbeitszeiten haben. Sie haben eine feste Anzahl von Stunden pro Woche (z.B. 36), können aber zu verschiedenen Zeiten und an verschiedenen Tagen arbeiten. Zum Beispiel eine Woche 3x12 Stunden, nächste Woche 4x6 + 1x12 Stunden. Wie kann ich das am besten in Personio erstellen?Momentan h

NicoK.Getting Started

asked in Attendances & Absences

Need help setting up a flexible working time model in Personio

Hello dear community,I am contacting you today in the hope of finding support with the configuration of a specific working time model in Personio. We are facing the challenge of setting up a flexible working time model for one of our employees that should fulfill the following criteria: Weekly working time: 20 hours Working days: Flexible distribution of working hours over 4 days within a week (Monday to Sunday) with time recordingThe aim is to offer the employee the flexibility to distribute his working hours freely over the days within the week without exceeding the total working time of 20 hours. However, we would also like to have the option of recording overtime that exceeds the 20 hours.Our previous attempts to implement this model in Personio meant that working hours in excess of the hours specified per day were automatically counted as overtime. However, this contradicts the concept of flexibility in our working time model, as the employee can work more on some days and l

asked in Attendances & Absences

Holiday absence

Hallo Community,gibt es eine Antwort auf folgende Frage, warum errechnet Personio für den eingetragenen bezahlten Urlaub vom 29.07.-16.08., 12 Tage statt 15 Tage, wo liegt das Problem ? Feiertage gibt es in diesem Zeitraum nicht.Vielen Dank für eine Hilfestellung im Voraus.GrüßeElke Hello Community,is there an answer to the following question, why does Personio calculate 12 days instead of 15 days for the registered paid holiday from 29 July to 16 August, what is the problem? There are no public holidays in this period.Many thanks in advance for any help.GreetingsElke

LegoMDDetective

asked in Attendances & Absences

Reduced working time for summer months

Dear Community, do we have a solution in Personio to set-up reduced working hours for a specific period? (In Spain our employees have to work less during the summer months...) Thanks so much for the responses in advance and best regards, LegoMD

Cristian_SGetting Started

asked in Attendances & Absences

Sick while on holiday

Hi there, If the employee gets sick durinh her holiday, the sick leave should not be counted as taken holiday. It seems that this is not done automatically. What are the steps to insure that the number of holidays remaining is correct? Manual adjustment? Thanks and all the best,Cristian

MedmarkGetting Started

asked in Attendances & Absences

Vacation Burn Rate

Hi, I am trying to calculate vacation burn rate (i.e. half way through the year has half of annual leave entitlement been taken)Does anyone know in reporting how I can see for employee how many days of leave have been requested and approved but not yet taken Ideally I want something like:Employee Vacation Entitlement Vacation Taken Scheduled (booked not taken Not Scheduled Joe Bloggs 25 5 10 10 Thanks Russell

mamichelleGetting Started

asked in Attendances & Absences

Verschwinden nicht genehmigte Abwesenheit nach Löschung des Accounts

Hello,I have changed my employment relationship within the same company and my first Personio account was archived. For the previous employment relationship, 2 weeks of my attendance data were not approved, then the account was archived. The hours were not paid out to me and now the hours can no longer be viewed. Is it possible that the unapproved hours disappear when they are archived? The employee who was supposed to approve the hours ended his employment during this time and is now no longer part of the company. Could this also have something to do with it?

franhouseGetting Started

asked in Attendances & Absences

Unlimited holiday / vacation

Our company offers unlimited holiday, how do I add this as a vacation rule in the absence category? It appears that I have to put a number in - although the category is unlimited already. Any help? Thanks.

LegoMDDetective

asked in Attendances & Absences

How to request 30-50% sick leave?

Hi @here, is there any improvement on how to register a period of sick leave on Personio absence calendar if the doctor’s cert states 30 or 50% per day for 2-3 weeks? It would be very useful to have a solution for that since it happens often that the employee receive that kind of certificate from the doctor. Thank you for the update in advance! Diana

AnnaDFollower

asked in Attendances & Absences

Delete several attendance entries?

Hi, is it possible to delete multiple attendance entries at the same time? Thanks in advance!

IrinaGetting Started

asked in Attendances & Absences

Year view for absence calendar

Original:Hallo zusammen,von unseren Führungskräften kommt die Frage, ob man den Abwesenheitskalender, der derzeit auf einer Seite einen Monat anzeigt, so einstellen kann, dass man eine Jahresübersicht erhält. Ist das möglich?Viele GrüßeIrina** Please note there is a dedicated German speaking community if you prefer to have your question answered in German, seperate login can be found on the top right **Translated by moderator using translation software:Hello everyone,Our managers have asked whether it is possible to set the absence calendar, which currently shows a month on one page, to show a yearly overview. Is this possible?Best regardsIrina

Lucv3lExplorer

asked in Attendances & Absences

Show expiration date of leave balances

Hey all,We have recently introduced Personio as our HRIS, we are based in the Netherlands and for our Dutch entity we make use of 2 leave types that everyone gets at the beginning of the year. So we have the statutory leave (you can use this up to 1,5 years after accruing it) and the extra-statutory leave (you can use this up to 5 years after accruing it). In our previous HRIS employees could see exactly when their leave balance for 2023 for example would expire i.e:Statutory leave - accrued 20 days on 01-01-2023 (expiration date 30-06-2024) but in Personio they can only see their accrual bot not the expiration date.Is this something we can do/add or is would this have to be implemented by Personio?Thanks! Luc

StephGetting Started

asked in Attendances & Absences

Adding Public Holidays for Part Time Employees - Leave Balance

Hi,Having some issues adding public holiday entitlements to part time employee’s leave balances. The absence type settings includes public holidays however these do not appear on the part time employee’s leave balance. Not exactly sure how to include the pro-rated public holiday hours. Could you please assist?Thanks for your help!

LegoMDDetective

asked in Attendances & Absences

Offboarding - left annual leave entitlement

Dear Community,can you please let me know where can I check the annual leave entitlement for a leaver? Once we terminate the employee in Personio, the system calculates the left number of holidays - where can I see this number in Personio? (I know, I can recalculate it, but would be nice to see it after terimation..) Thank you so much for answers!!!! Bests, Diana

JessieGetting Started

asked in Attendances & Absences

Parttime employes with uneven hours across the week - absence calculation

Hi there, we have an employee with a work schedule of 37 hours per week, but it is split into 4x8 hours and on Fridays he works only 5 hours. I have set the annual leave absence accrual policy to days, and set to proration. But the system does not seem to distinguish between the 8h days and the 5h days when annual leave is taken. I thought it would take a prorated, i.e. less than 1 day, for the 5h days, and 1 day for the 8h days. How can we solve this issue, as the employee, every time they take only Fridays off, get taken a whole day off.

HRtichokeFollower

posted in Attendances & Absences

Negative vacation days?

Hey people, I noticed today I somehow have some employees with negative vacation days, I think something went wrong with a setting I changed. Did anyone else experience this isuse? I just made a request in support to try to solve it since people are trying to book their final year-end vacations. But let me know in case you know an easy fix (I know that these employees should not have a negative vacation balance).Best regards,🙏

Andrea_CFollower

asked in Attendances & Absences

Work levels with half days off e.g. 70% 90%

Dear all,whenever we have employees with half days off, e.g. working 70% or 90%, the vacation days are not calculated properly. If the employee enters a half vacation day, the system still deducts a quarter day in the attendance.

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