Attendances & Absences

399 Topics

SteffyHRGetting Started

Showing weekly days off in calendar

Hello allWe were wondering if there was a way for part-time employee’s weekly days off to show in the calendar? For example when someone has Fridays off (according to their work schedule) it would appear in grey, same as a weekend day. This would allow a better overview of who is working on which day of the week.On the same topic we were wondering if a weekly day off can be changed without having to modify their work schedule? For example if an employee has Fridays off on principle but exceptionally takes a Monday instead of a Friday off there is no way of seeing this in the calendar, or is there?Thank you in advance for your help!

7 months ago

Kasey ShenExplorer

asked in Attendances & Absences

Sick leave registration on Personio absence calendar

Hi, how to register a period of sick leave on Personio absence calendar but the doctor’s cert states 50% per day for two weeks?thanks, Kasey

7 months ago

bruchmDetective

asked in Attendances & Absences

Home Office

Hello, is there a way to mark home office days in your time sheets or elsewhere in Personio?We do not want people to have to request an absence type Home office but we do want to see when people are in the office or in the Home office.Hence when entering their daily times could we make it visible that an employee is working from home.And/or if they have fixed weekly home office days (ie. every Tuesday and Wednesday) can this be shown somehow to be visible for all other employees or at least the manager?Thanks Marc

7 months ago

sanbykasiaGetting Started

asked in Attendances & Absences

Paid Vacation - View and Request

Guten Tag,ich arbeite seit dem 1.6. bei meinem Arbeitgeber und seit 1.8. mit noch mehr Stunden - nun ist es so, dass ich weder meine Anzahl an RestUrlaubstagen in meinem Personiokonto sehe - noch kann ich selber bezahlten Urlaub nehmen.Ich kann noch nicht Mal den Button „Bezahlten Urlaub“ anklicken, da es den nicht gibt. Alle anderen Arten von Abwesenheiten sind vorhanden.Ich habe auch schon meinen Arbeitgeber gefragt, der weiß aber nicht wo der Fehler liegt. Kann mir bitte jemand helfen? 😩Good day,I have been working for my employer since 1.6. and since 1.8. with even more hours - now it is the case that I neither see my number of remaining holiday days in my Personio account - nor can I take paid holiday myself.I can't even click the "Paid leave" button because it doesn't exist. All other types of absences are there.I have already asked my employer, but he does not know where the error lies. Can someone please help me? 😩

8 months ago

INDGetting Started

asked in Attendances & Absences

Employee absence calendar

Dear Personio community,Could you please assist me in understanding why I am unable to view the employee absence calendar?The employee's absence is only visible for a few seconds before I receive an error message saying "Something went wrong. Please try again later." How can we fix it?

8 months ago

ZejoExplorer

asked in Attendances & Absences

Absences API: updated_at and created_at timestamp values invalid

The TimeOff.attributes.created_at and TimeOff.attributes.updated_at values seem to be invalid. During tests they were shifted one hour in the future, when creating an event in the browser. The screenshot shows how the API returns the just created event with timestamps in the future.

8 months ago

PC ManagerFollower

asked in Attendances & Absences

overtime

Hello - how can an employee easily see how much overtime they can still convert into comp time for a particular calendar year? On the Overtime & Deficit Hours Widget they can see:Tracked - All overtime recorded within the month without deductions. Month balance - Overtime balance at the end of the month, once overtime has been both approved and compensated (vacation days, payouts, etc). Total balance - Overtime balance since time tracking began, once overtime has been approved.HOWEVER - our employees would like to see Total Balance for the calendar year (which for us aligns with the holiday year).Is this possible? At the moment our employees find it difficult to know how many hours of overtime they can still convert.thank you

8 months ago

GauravGetting Started

asked in Attendances & Absences

Need to replicate system report

I would like to as our lovely community if you know how to re-create system report called 'Absence rate' in the custom report section.

8 months ago

CarinaFollower

asked in Attendances & Absences

MPapasGetting Started

asked in Attendances & Absences

Issue with accrual days

Hi community, I am trying to assign the standard accrual vacation days as per usual. The employee starts his employment in September, meaning not the full amount would apply for him but usually that was not an issue. I get a warning saying ‘We had a problem calculating your balance. Please contact your Personio admin.’. The admins were not able to solve the issue. Any ideas why this is happening? Worst case scenario i can add the days manually but this ofc would not be ideal. Cheers in advance! 😁

8 months ago

johanna.simonGetting Started

asked in Attendances & Absences

Vacation proration 28 days/year, start mid-month

Hi! Sorry if this is a silly question, I just can’t make sense on how the prorated vacation entitlement works for employees who start mid-month. I read this article, but I have the opposite issue actually. One of our colleagues started on the 15.08.23. She has an annual entitlement of 28 days. She did not take any time off in 22, and the 8 days she was correctly carried over into 2023. On January she was granted her prorated +2 days. The issue is when her waiting time was over in February 23, the system granted her 27.28 days, which does not make sense to me, as I understand she should have been granted 26 days, plus 2 days prorated in January = 28 days in total for 2023. What am I missing here? See screenshot below: Thanks for any help!!

8 months ago

Lubica PolacikGetting Started

asked in Attendances & Absences

Technical issue with Absence type record

Dear team, I’m trying to create Absence type but in the section Validity the drop down menu doesn’t work for me. Who can help me with this technical issue ? Thank you !

8 months ago

LindaCommunicator

asked in Attendances & Absences

Accrual policies

We have an absence type in Cetitec called Flextime leave. The request goes through an approval loop and is finally approved by me. I then need to go to the employee’s attendance tab and manually adjust the overtime balance. (Our attendances are fed into Personio from our time-tracking system). There is an accrual policy attached to this absence which I would like to remove as employees do not accrue this absence type. When I set this up I was told to add an accrual policy with the amount “0” days. This was working find until yesterday, when many employees suddenly could not request this absence any more. I went in to check and had to reassign the policy, which is now leading to a negative flextime balance which is showing in the dashboards of employees. The policy I assigned this morning is assigned from the “beginning of the current period” but it looks as if the data is showing from the employee’s hire dates. Do I need to have an accrual policy for this absence (we don’t have o

8 months ago

SvetlanaFollower

asked in Attendances & Absences

Custom absence calculation

Hey community,What is the best way to track the absences, which also include weekends if booked for multiple days in a row? It seem that now the weekends are always excluded from the calculation, could I somehow customise that? Thank you for your replies and ideas! Best,Svetlana

8 months ago

MaikeGetting Started

posted in Attendances & Absences

Best practice manage absence / working hours for Italy

Hello community,we have a new location in Italy.Does anyone in this community have experience setting up Italian statutory leave entitlements and working hours in Personio?I am looking forward to your feedback!Best regards!Maike

8 months ago

tho_meyGetting Started

asked in Attendances & Absences

Planned leave is calculated incorrectly for public holidays

Liebe Community,folgendes Problem hat sich bei uns ergeben:Eintragung Urlaub 01.08.2023 - 25.08.2023 bei einer 2-Tage-Woche (Dienstag und Freitag)→ 7 Tage Urlaub insgesamt, da der 15.08.2023 im Feiertagskalender Bayern ein Feiertag ist und auch im Unternehmenskalender so angezeigt wird.Im Abwesenheitskalender werden rechts bei “bezahlter Urlaub” 2 vergangene und 6 geplante Urlaubstage angezeigt, insgesamt also 8 Tage, siehe Screenshot. Im Kalender selbst und wenn man neben “Übersicht für 2023” auf den Punkt mit dem Kreis-Pfeil klickt, werden korrekterweite 7 Tage angezeigt. Der verfügbare Urlaub wird deshalb in der Übersicht bei den Abwesenheitsarten falsch berechnet.Weiß jemand worin der Fehler liegen könnte und was man ggf. zur Lösung tun muss?Vielen Dank und viele GrüßeThorsten (im Unternehmen Geschäftsführer, in Personio Administrator) Dear Community,The following problem has arisen for us:Entry of holiday 01.08.2023 - 25.08.2023 with a 2-day week (Tuesday and Friday).→ 7 day

8 months ago

FabuelGetting Started

asked in Attendances & Absences

Approved Vacation request disappeared

Hello community 👋we had an issue with a vacation requests from one of our employees. Our process is that an employee creates the vacation entry and the vacation then is approved by HR and created in the absence overview.For this colleague we followed exactly this steps and approved the request, from which the entry in the absence calendar has been created. Now after some time (roughly a month) after approving the vacation is coming closer, but the entry disappeared and it looks like there never have been a vacation requested or approved for this time frame.Does anyone already had a similar problem? And any idea where the issue could be? Thank you for the help. :)

8 months ago

Roslyn CarterGetting Started

asked in Attendances & Absences

New features for absences tracked in days in 2023

Hi, does this new process affect any sickness or other absense types.

8 months ago

BerniGetting Started

asked in Attendances & Absences

Überstunden bei der Abwesenheit "Krankheit" (Overtime in the case of "illness" absence)

For the absence "Sickness", the option "Treat times recorded during absence periods as overtime" is to be activated. This means that the recorded times are counted as overtime.However, according to the law, this is not permissible, as the employee is exempt/exempt from the obligation to work during an illness/illness. Therefore, legally no overtime can be worked.However, this is not possible with the above-mentioned setting. But if the option is not activated, the total hours are not displayed/valued.How is it possible to create a setting for the absence "sickness" in which entered times are not evaluated as overtime?The moderator translated the post. See the original post below:Bei der Abwesenheit “Krankheit” soll die Option “Während Abwesenheitsperioden erfasste Zeiten als Überstunden werten” aktiviert werden. Damit werden eingetragene Zeiten als Überstunden gewertet.Das ist aber nach dem Gesetz nicht zulässig, da während einer Krankheit / AU der AN von der Arbeitspflicht befreit/fre

9 months ago

CelineDFollower

asked in Attendances & Absences

Custom report on absences on a specific date

Hello,How can I create a custom report to show by employee who was absent on a specific date?I know that I can use the attribute with “Periods” within a timeframe but it’s not really convenient because of the several absence type it creates a lot of columns (4 colums by absence type).What I want to do is for example: On the 9th of January 2023 I want to extract all employees on “FR - Annual Leave”.Can you help me ? Many thanks in advance for your help.Best regards,

9 months ago

P.ZieglerGetting Started

asked in Attendances & Absences

Vacation days entitlement gone

I have to bother the user’s with my trivial question:One day to the next, the holiday entitlements of all our employees were gone - or don’t get displayed anymore. As this was a not so trivial calculation I just wonder how this could happen? Did we set-up something up the wrong way maybe or did someone in Munich screw up the database? No matter what I hit in, no numbers show up. So I gather that this is a database / programming issue. I have like every role there is in Personio...So maybe someone has experienced this as well before and knows what happened? See screenshot - yes, it was all there once...Thank you for your kind help, Patrick

9 months ago

sarinakoGetting Started

asked in Attendances & Absences

Vacation entitlement

Hi!After adjusting the vacation entitlement manually, it still shows the old total although the “history of changes” does list the manual adjustment. How can this be corrected to reflect the actual total entitlement?ThanksSarina

9 months ago

avmar99Explorer

asked in Attendances & Absences

Managers getting notified of automatic absence approvals

Hi!With our old system, there was a way for employees to automatically approve their own absences (didn’t need to go through any approval process), but their manager would be notified of any changes (cancellations / absences taken) so that they were kept up to date. I can’t see how to do this in Personio, so was wondering if someone could help me? This is a really important feature for us as we’re currently working around it using manager approvals, but people are finding this change difficult and we want to show our employees that they have autonomy on how and when they take their holidays.ThanksAvani

9 months ago

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