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2008 Topics

VolvicCommunicator

asked in Employee Data & Documents

eSignature email

Hi folks, When sending a document for signing there is a notification that indicates if the person has an issue with the contents of the document they should contact esignature@personio.deHow can this be changed? This is not an active email and just results in a bounceback. Thanks

botfixerGetting Started

asked in Integrations & Workflows

When creating users with the Entra ID integration, we would like to use the Personio email address field to create the UPN in Entra. However, when we do this, we receive an error message in the sync monitoring:{"error":{"code":"Request_BadRequest","message":"The domain portion of the userPrincipalName property is invalid. You must use one of the verified domain names in your organization.","details":[{"code":"InvalidValue","message":"The domain portion of the userPrincipalName property is invalid. You must use one of the verified domain names in your organization.","target":"userPrincipalName"}],"This is what the configuration looks like: Is there any way to achieve that?

NGT HRGetting Started

asked in Time Off & Attendance

Delete Sick Leave by the Employee

Hi, As the HR I’d like to receive a request for deletion on Sick Leave that has already been fully approved. I’ve seen a later deletion by an employee without anyone’s approval.Thanks,Cynthia

YHilalGetting Started

asked in Employee Roles & Approvals

Workflow: Time tracking Approval

Dear Community,I’m experiencing issues with time tracking approvals since the process was moved to workflows. Unfortunately, the approval settings didn’t migrate automatically, so I had to create the workflow manually.I followed the setup exactly as described in this guide: 🔗 Set up attendance approvals in AutomationsHowever, the system is still showing violations for the team manager. I’ve double-checked the work schedule and the employee’s time entries — everything seems to comply with our internal policy.What’s also confusing is that when I click on the alerts, it doesn’t show me what kind of violations or issues they are. So I’m not sure what exactly needs to be fixed.Is there something I might be missing? Any help would be greatly appreciated!Best regards,Yildiz

MudderstadtFollower

asked in Salary & Payroll

Payroll without being an Admin

Dear Community and Personio,We’re using Personio for the payroll since summer last year. The finance team which is not part of the People & Culture team runs the payroll in-house. We now added additional apps like Performance and Development and Surveys and start using those in December.The Finance Team who does the payroll in-house MUST not have access right to those new apps (performance & surveys) but is not able to run the payroll without admin rights. Did any of you found a way to setup the employee role “payroll” in a way to allow them to run all steps in the payroll process? If now - dear Personio product and dev team, please prioritize this topic. Especially, development talks are something personal and trust is needed to share honest feedback. It’s essential to limit the number of people who have access to their thoughts!Thanks you all!

Customer123Getting Started

asked in Time Off & Attendance

When is Personio going to be updated to include Neonatal Pay and Leave please for the UK?

MRothGetting Started

asked in Employee Data & Documents

Rejected working hours – comment not visible to employee?

Hi everyone,I've noticed something odd in our workflow and wanted to ask if others have experienced the same:When a manager (in our case, me and a colleague) rejects an employee's recorded working hours and adds a comment in Personio, the employee seems unable to see the comment. They only see that the time entry was rejected – but not the reason or the comment left by the manager.Additionally, it looks like the comment isn't saved anywhere visible for future reference – neither for the manager nor for the employee.Has anyone else experienced this? Is this expected behavior or is there a setting we might be missing?Thanks in advance!

Siddhaarth KBGetting Started

asked in Employee Roles & Approvals

restrict view for onboarding employees

Hello Folks,I've created an onboarding form that allows candidates to fill in required details like payroll and personal information before joining. It also currently gives them access to view all employees in the company.Is there a way to restrict their access so they can only see the form until they officially join, and then grant them full access afterward?

MK1Getting Started

asked in Time Off & Attendance

Working hours for working student Germany

Hi there, The working hours concerns working student as they are paid hourly. A working student raised a question that when he enters a sick day or vacation in his Personio calendar, the tracked hours reduce and show up under Time Off. It is fine to show up the absence in Time Off but it should not reduce the tracked hours as this sick leave or vacation is a paid day. Could you please let me know if there is something I should change in the calendar or it is set up by Personio this way? Kind regards,MK

BoltWorksGetting Started

asked in Time Off & Attendance

Private projects

Hi, Can I create projects related to time tracking that are visible only to specific users? For example, if I want to create projects specifically for our IT team, is there a way to make them visible only in the IT team’s time tracking view?

Carly MurphyGetting Started

asked in Time Off & Attendance

Unable to view 'Overtime' function under attendance/time tracking

Hi, I have an issue with not being able to view the overtime function for one of my staff members. I recently allocated a new AL policy to them, and the currently TOIL policy stands. Their manger also got a new AL policy but I can see their overtime function. What do I need to do here?

Marije KuijpersGetting Started

asked in Recruiting

"Viewing Open and Filled Job Positions in Perononio by Month and Quarter"

Does anyone know how to view the number of job positions that have been open per month and per quarter in Personio, as well as how many have been filled during these periods?I want to have a data report with this spoecific data

vstranskaGetting Started

asked in Reports

How can you share reports such as Headcount/FTE with others inside the tool?

Hi everyone,as of the transition to new Analytics, we are facing a major pain point - crucial reports for HR/Finance controlling have been discontinued (legacy system Headcount/FTE reports). When I create the report which was in our small organization regularly used by 10+ employees, I cannot find the way to share it with the others that have relevant access rights to view this type of employee data. Has anyone figured this out?If those 10+ employees have to each create the same report for the same purpose, that is a major loss of time. And even worse, if the same needs to be done by the HR team that works on the same topics and needs the same reports.Thanks in advance for any ideas!

nopersonalinformationGetting Started

asked in Employee Data & Documents

API question: Can I retrieve future changes to employees via API?

Hi,I need to retrieve changes made for employees with an effective date in the future via API.I can’t find any information on this on the API documentation?Can someone assist me on this please?

Willemijn LeijsBusy Bee

asked in Recruiting

Recruiting page bug?

Hi, Is any one experiencing problems with the Recruitment page? We just lost all the candidates in the pipeline of all the vacancies that are outstanding. Does anyone know if there is a bug?Cheers, Willemijn

professional in HRGetting Started

asked in Other Topics

How to change data retention setting for Speculative application

Hi Community,For all the job positions, the data of applicants is deleted after 180 days however for speculative/spontaneous application I would like to retain the data for 1 year. Is there a possibility to do such changes? And how?

M_MGetting Started

posted in Reports

How can I find the progress for an specific stage in all my recruitment processes?

In previous versions, it was possible to collect information related to the different stages in all the recruitment processes registered. Currently it only allows to view it for each position, is there an option to obtain global and aggregate information?

naniukGetting Started

asked in Integrations & Workflows

Syncing user data with Azure

Hi, when using the user data sync with Azure, is the new user account creation optional or it enforces always? We want to sync user data but DO NOT want to have Personio creating accounts in Azure. Thank you!

SimonOeGetting Started

asked in Integrations & Workflows

Error with interface "List Employees"

Hi Personio experts, could you please help us regarding erroneous behavior of the Personio interface? We retrieve data from Personio, and we have the issue that the "wrong" data is being delivered by Personio.To illustrateWe entered value “405” in the dynamic field for employee 1250597X When retrieving employees individually (without considering when a change occurred), we get this value back.https://api.personio.de/v1/company/employees/1250597X When retrieving employees in a list, we get the same employees data back. But the wrong value is delivered!https://api.personio.de/v1/company/employees?offset=0&updated_since=2025-03-20T10:00:00 Thus, we retrieve the correct employee, but the data is incorrect or outdated. How can we fix this issue?BRSimon

bardenGetting Started

asked in Reports

Duplicate report

Is it possible to duplicate an existing report that was created using the new report builder?

RovinaGetting Started

asked in Integrations & Workflows

Personio webhook not working for Greenhouse

Hello Voyager Community,I want to connect Personio with Greenhouse.Use case: When a new employee is hired in greenhouse, I want it to automatically create a new employee in Personio and the employee data to be transferred from Greenhouse to the Personio employee profile. I’ve tried the set up of the webhook as they recommened, however, it does not work. My webhook logs in Greenhouse show that the request has been delivered successfully, but no new employee has been created in Personio. If anyone has the answer to this, please let me know!

E.St.Getting Started

asked in Other Topics

View Setting - Dark Mode

Is it possible to implement a Dark Mode for the User?

NGT HRGetting Started

asked in Performance & Development

How to extend the end date of a cycle after it has ended but the cycle is not yet closed?

I’m trying to add new Peer Feedback Requests but there’s an error message and I’m wondering if it’s because the step end date has already passed. I can’t change it although the cycle is not yet closed.

Edda van der EndeCommunicator

asked in Reports

Upcoming terminations and new hires in one view?

Hi,How can I see with one view whose contracts are ending within the next 2 months and simultaneously who are joining in the next 2 months?Is there a report I can use for this?Edda

Recruiting TeamGetting Started

asked in Reports

Recruiting Tracking

German belowWe are using the recruiting tool via Personio and would like to know if it is possible to obtain a more detailed overview in the tracking section.Unfortunately, the recruiting report section does not provide all the information relevant to our recruiting process.Specifically, we are interested in accessing the following metrics:Job ad reach (How often was the ad displayed?) Job ad views (How many people viewed the ad?) Conversion rate (Ratio of page views to actual applications) Bounce rate (How many visitors leave the page without submitting an application?)____________________Wir nutzen das Recruiting-Tool über Personio und möchten gerne wissen, ob es möglich ist, eine detailliertere Übersicht im Tracking-Bereich zu erhalten. In der Recruiting-Bericht-Sektion finde ich hierzu leider nicht alle Informationen, die für unser Recruiting relevant sind.Konkret interessiert uns, ob wir folgende Metriken einsehen können:Reichweite der Stellenanzeige (Wie oft wurde sie ausgespielt

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