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LeonieHartogGetting Started

asked in Attendances & Absences

Work schedule deviation

A number of colleagues work 28 hours (including myself) and do it 3 to 4. So one week 3 days and the week after 4 days.How do I set up a template work schedule for 2 weeks, I can only choose 1 week schedules.

TansiGetting Started

asked in Recruiting

Department specific attributes for career page

Can I create department specific attributes for the career page? For example if one department has certain requirements that another department does not have, is it possible to set it so that applications for one department would show different mandatory attributes to be filled out by applicants? Thanks in advance!

FatemehaziziGetting Started

asked in Integrations & Workflows

onboarding and off boarding notifications to IT

Hi,We have been asked by our IT department on so many occasions now to look into our onboarding and offboarding steps as they don't receive the notifications or it has been very hit and miss.am i right thinking managers must tick their system task before IT receives the next notification. Has anyone had any similar issues and what is that we are missing- it has been very challenging for the past 9 months as they keep saying they don't receive it.ThanksFatemeh

Agne IgnotieneGetting Started

asked in Integrations & Workflows

Onboarding workflow does not work once email gets changed from private to work

Hi, I wonder if anyone has come across this issue: when we have a newhire, for the pre-onboarding purposes we create an account in Personio with their private email address and assign onboarding flow. Once the employment date comes, we change the email from private to work one and the onboarding flow stops working: we get error messages once trying to send emails and documents to newhire etc. Has anyone come across such situation and what could be the issue/solution to this?

pcszilviaGetting Started

asked in Performance & Development

Feedback to the line manager

Hello,I would like to give a feedback to my line manager but I receive the following error message: Please fill out all the fields to give feedback. I have filled our all the fields so I´m not sure what is the issue. Can you please advise?

Yara.elsawafProduct Designer

posted in Product Testing, Research & Interviews

Career Visualization & Management: we need your input!

Hi community members 👋,I’m Yara, the product designer in the HR Manager Experience Team.We are working on a brand-new feature that enables you to track people’s progress in a company and change their career milestones more efficiently. We are excited to connect with you to evaluate our potential solution, to ensure that it is aligned with your needs and is easy to use.🔺 You will take a sneak peek at the new experience by testing our prototype. 👉 RSVP: use this link to find a time that works for you Time commitment: around 60 minutesHow: via ZoomLanguage: EnglishPreparation needed: noneIf you have any questions, or can’t find an available slot that works for you,feel free to contact me: yara.elsawaf@personio.de.We look forward to hearing from you!Yara & Daryna

Roslyn CarterGetting Started

asked in Employee Data & Documents

Error message when uploading files

I’m having issues uploading files against staff, keep getting the message that says we don’t accept files of this type, but its just a basic word file. Can anybody advise please.

Roslyn CarterGetting Started

asked in Other Topics

Settings page is blank

Hi, my settings page is not displaying, just a blank screen, can anybody advise. I need to go in and make changes to employee data that is captured and on boarding tasks.

lisaamorosoBusy Bee

asked in Employee Roles & Approvals

Allow managers to view pending signatures in workflow hub

As an Administrator I can see pending signature on the workflow hub. Is there a way to allow certain manager to also be able to access this so they can see who has a pending signature?

DorotaDetective

posted in Employee Data & Documents

editable fields

Currently, templates used for document creation in Documents tab are not editable. Once created document and then in case of any need to update the document, it must be deleted and re-done once again and saved. In the Recruitment field we can always modify the offer and re-send it to the candidate, is it possible to transfer this feature also to Documents?

ArtGetting Started

asked in Employee Data & Documents

Personal account for an onboarding employee

Hello!Do I have any possibilities to create a personal account for a new onboarding employee, which doesn’t have a work email address yet (from moment of signing contract to the first work day), so that a new employee could log into his own Personio account with his private email address?Example: a new employee was interviewed and received a work contract. Until the first working day this person doesn’t have a personal work email address. I would like to give a possibility to a new employee to have its own profile with his own private email to log into. This person should be able to see all work-relating documents into his own account.Thanks!

IrenePozoGetting Started

asked in Recruiting

Métricas de Recruiting

Buenas tardes a toda la comunidad. Necesito sacar métricas del pipeline del candidato, es decir, poder saber de cada proceso, cuántas personas han pasado por cada una de las fases. ¿Alguien ha conseguido hacerlo de alguna manera? ¡Muchas gracias!

KasiaT.Getting Started

asked in Employee Roles & Approvals

Approving own absence requests

Dear Personio Team,Employees can approve a 'Paid Vacation' absence by themselves when It should be approved only by their Supervisor.Everything is setup correctly on Personio (Employee Roles + Approvals). However, still employees can approve their own requests.@Personio Admin could you please have a look at it?Thank you!Kasia

bruchmExplorer

asked in Salary & Payroll

Salary reminders/Datev intgration

Dear all, wwe have a German site with a DATEV Integration and two non german locations without Datev integration.When it comes to the 10th we are getting reminders to check the salaries and sign them off.For the non German locations in the Salary section I get the “error” message that I need to check my Mandanten and Beraternummer for the DATEV integration.Can this be swirtched off somehow? ThanksMarc

AliceMBusy Bee

asked in Other Topics

Best practice for using Personio across multiple countries

Hi there, We recently rolled out Personio in our HQ and are looking at options to use it in our country offices - 3500 staff across around 15 countries. Can anyone share their set-up or tips for managing across multiple locations? Areas I’m particularly interested in are:Do you have all countries managed in one Personio account or are they decentralised?If you manage through one, do the local HR teams modify the settings etc or is that all managed at your HQ?Have you managed to restrict access for your local HR users so they can’t accidentally modify the settings for everyone?! I’d really welcome advice here as I’m trying to visualise how it would all work. Would we be creating a monster if we had everyone in the one instance?!

Bea22Getting Started

asked in Performance & Development

The Upward Review does not appear for my employees in the cycle or feedback tab

Hi all!I’ve launched an annual interview cycle with an upward feedback to fill up (I made up the form in the settings and saved it first) but it does not appear for my employees. They do see their forms and also the peer one but not the Upward one. I have no idea what’s the problem here...Any advice?Thanks a lot!!!

bruchmExplorer

asked in Employee Data & Documents

Documents

Can I set an expity date on documents in the document folder?ie. an ISO document that needs to be renewed every 12 months is set to expire on a certain date and triggers a workflow there after (ie. a new signature request) or at least a notification.thanksMarc

TansiGetting Started

asked in Employee Data & Documents

Requesting signatures from multiple parties without template

Is it possible to request e-signatures from multiple parties without using a template but just by uploading the pdf into the employees profile? Thanks!

Aurora BGetting Started

asked in Employee Data & Documents

Re activate an ex employee

Dear all,can you help me to reactivate an old employee? or should we get a new profil after a long break(more than 1 year)?Thank youBestAurora

TansiGetting Started

asked in Attendances & Absences

Changing holiday settings for employees changing positions mid-year

What is best practice for changing the holiday allowance of a working student that is now a FTE? The date must be customisable and the holiday allowance is changing. Thanks!

sabrina.refurbedFollower

asked in Attendances & Absences

How to close absence & attendance period?

(How) Can we close a period so that the employees can no longer change/add attendance and absence data for the previous month? I.e. we would like that everyone tracks attendance and absences until the beginning of the following monht. After checking the data we want to disable the option that employees can do any changes. (At least we want to have to option to approve those changes which have been done after a specific day in the month.)I couldn’t find anything in regards to this. Can anyone help? 🙏

CarinaFollower

asked in Employee Data & Documents

Salary Entry during Maternity Leave

Hi, We had an employee on maternity leave and realised that the salary was reflected as EUR 0,00 instead of her usual salary. There is no change in terms of salary when being on maternity leave. Can you support on how to do the set-up correctly?Thank youCarina

tomblakeGetting Started

asked in Other Topics

Access to Personio Conversations

How do I access Personio Conversations?

CelineDFollower

asked in Reports

Future absences report

Hello,I’m looking for a report that mamangers can run about planned absences with dates. I found how to run report about number of days but not with dates.For example: bigining of March, they want to run a report about planned leave for their team for the whole month with dates for each team members.Do you know how to do it?Many thanks in advance for your help.

Noelianu.ortGetting Started

asked in Integrations & Workflows

Offboarding workflow & end date

Hi everyone,I would like to know how others are setting the termination of employees in Personio, as I am new to this HRIS!Once you have set someone on "termination of employment", do you also change the "contract end date" on the employee profile>>HR information for those employees on a permanent contract?I have realized that, if we don't do this, the exit date won't be reflected in other reports or the offboarding workflow. And it would be pretty interesting to know how many employees we have in offboarding but also when exactly they are leaving. Appreciate your support 🙏🏽

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