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Integrations & Workflows

In line with the release of "People Workflow Automation", feel free to ask questions & exchange ideas! Just like On-/Offboarding, APIs, the e-Signature, Marketplace, or Personio Conversations.

  • 247 Topics
  • 629 Replies
247 Topics
T
Getting Started
tekrondoGetting Started
asked in Integrations & Workflows
User account not syncing back to Entra

We have a new users whose account is not syncing to Entra.This user was part of a group of new hires and those accounts have synced.There’s no log entry.Kindly help

501
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Personio Employee
S
Getting Started
spothoundGetting Started
asked in Integrations & Workflows
Security/audit logs forwarding

Hello there, I am a cloud cybersecurity engineer working at a company that is currently a Personio customer. Our security team is interested in monitoring security aspect of Personio if possible.We were wondering if it is possible to forward any kind of logs from personio to third-party tools like Datadog or Splunk for security analysis and alerting. Best regards,

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F
Communicator
O
Getting Started
oniGetting Started
asked in Integrations & Workflows
Private API Key / Webhook

Hi Personio,I sencierly love your UI! My personal UX as employee is amazingly easy.I wish there would be an API for myself. It would save me 1 min per day. It took me 1h to fill 40 workdays attendance. The single source of truth was a smart plug (attached to home assistant). Quick googling, and I found an integration which would save me the 1 min per day. Sadly, the Integration needs a company API client ID & secret. I don’t need to access anything outside myself. Therefore, a private API key would be awesome. The change would have the following positive impact on my work-life:create a personal API key / webhook integrate this in a home assistant automation never do manual attendance again   profit (= more time to do work) Thanks for your feedback and if there is already a solution, please let me know. Best Regards,oni PS: Home Assistant Integration “Personio integration by @Sese-Schneider” https://github.com/Sese-Schneider/ha-personio 

1052
O
Getting Started
Zejo
Explorer
ZejoExplorer
asked in Integrations & Workflows
API HTTP 50x Errors Increasing

We are using the Personio API (mainly /employee and /time-off) and are seeing increased HTTP 50x (500, 503) errors, compared to about 1y ago when we started using the API.Is there anything that could be done on our (client) side or your (server) side to lower the error rate?

521
I
Personio Employee
L
Follower
LievazFollower
asked in Integrations & Workflows
How to set a workflow Automation BY QUARTER?

How to set a workflow Automation per QUARTER?and not per week / month / year

303
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Personio Employee
E
Getting Started
evgeniiGetting Started
asked in Integrations & Workflows
Send API about new employee

Hi!Is it possible to send API request when new user get created?What i wan t to do is to run power automate workflow after new employee createdThank you

6152
Valentin
Personio Product Expert
H
Communicator
HRJoyCommunicator
asked in Integrations & Workflows
Company Events Calendar

Hi,If we create a company ‘Events’ calendar in Microsoft 365, is it currently possible to integrate that calendar with Personio, so that the events appear on the Calendar in Personio?For example, the Outlook calendar would show things like monthly payday date, whole-company in-person meetings, online employee webinars etc. It would be great if people could see those kind of events on the Absences calendar when they are looking to book annual leave (or any other kind of absence).I have searched both Help and Community and can’t work out if that is currently possible or not!Thanks

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Communicator
M
Getting Started
mariaabGetting Started
asked in Integrations & Workflows
Work from home update in Slack

Hi, In our daily update on who’s out today you see who is sick, on leave, vacation and so on. But there’s no way to have another column with who’s working from home? Is it possible to have that in some way, and not just by the status on Slack? Best, 

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R
Getting Started
J
Follower
Jose RFollower
asked in Integrations & Workflows
Birthday Slack Integration

Hi everyone !Is there a way to receive ONLY birthday updates in a separate channel on slack, instead of receiving OOO updates and anniversary updates as well? 

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J
Follower
Tamara Casasa
Communicator
Tamara CasasaCommunicator
asked in Integrations & Workflows
SFTP

Is there an STFP guideline for Personio?

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I
Personio Employee
P
Getting Started
Peter.GonnsenGetting Started
asked in Integrations & Workflows
SMTP Authentication Issue

Hello,I ve been trying last couple of days to find out what is wrong with the SMTP connection.It was working normally and all of a suddent it stopped.. So I was trying to reconnect ti by reapply some mappings in our IDP or remove the SMTP and readd it but all failed..The error I am getting is :Reason:Failed to authenticate on SMTP server with username "karriere@cerascreen.de" using the following authenticators: "LOGIN", "PLAIN", "XOAUTH2". Authenticator "LOGIN" returned "Expected response code "235" but got code "535", with message "535-5.7.8 Username and Password not accepted. For more information, go to 535 5.7.8 https://support.google.com/mail/?p=BadCredentials r11-20020a05600c35cb00b004127057d6b9sm5361583wmq.35 - gsmtp".". Authenticator "PLAIN" returned "Expected response code "235" but got code "535", with message "535-5.7.8 Username and Password not accepted. For more information, go to 535 5.7.8 https://support.google.com/mail/?p=BadCredentials r11-20020a05600c35cb00b004127057d6

7091
I
Personio Employee
LegoMD
Busy Bee
LegoMDBusy Bee
asked in Integrations & Workflows
On/Off-boarding workflow

Dear Community,For ISO purposes we have to track the date when the on/off-boarding tasks were done. Currently in the overview I can only see the deadline of the task. Do you maybe know if it is possible to display the date when the task was done instead of the deadline? Or to add a column where I can add date when the task was done?Otherwise I have to add this date into the single tasks - that is clear. Thank you so much for your input, idea, answer!!! bests, Diana 

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LegoMD
Busy Bee
R
Getting Started
rolph mazarelloGetting Started
asked in Integrations & Workflows
SFTP integartion

I am looking to transfer some info from Personio to an SFTP and suggestion on the best way to achieve this.

1013
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Personio Employee
G
Newbie
gabe.thomas513Newbie
asked in Integrations & Workflows
Unable to locate field when creating new employees via API

I’m working on an API integration with Personio where we are creating a new employee.Within the integration, I am trying to locate the field “Fixed Salary” from Personio. I see it in Personio, and in the custom attributes I see many of the fields available, but not “Fixed Salary”.Is this field not available on the API? and is there any reference to the fields not available on the API?

733
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Personio Employee
S
Follower
Sara GerardFollower
asked in Integrations & Workflows
Teamtailor integration not pulling all data

Hi there, Personio community,  We have set up our Teamtailor integration, but it’s not pulling all the attributes we want. Even though all this information is in Teamtailor, info like start date, Supervisor,… is not pulled through. We have tried a number of things now, but are still stuck. Any one else with this setup and was able to solve the problem?ThanksSara

273
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Personio Employee
R
Follower
RitoFollower
asked in Integrations & Workflows
Zapier & Personio - Not all fields are mapped correctly and others are combine

I am currently implementing a zap between Personio and Webflow everytime a new job offer is posted. Everything seems to be work well except for the fields that Zapier detects.In the image attached below we can see how ‘Ubicacion principal’ and ‘otras ubicaciones’ are two different fields. However, Zapier retrieves the two fields as one. In the second screenshot you can see how it is combined. Same thing happens in the job description. All my descriptions are mapped as just one major one ‘Description’.It should be (Your Tasks, Your Profile, About us and Keywords).  From these four fields the only one that is mapped separately is keywords.  Then ‘Tipo de puesto de trabajo’ and ‘Ocupacion’ does not appear at all. Seems like zapier can’t find these fields.  

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Personio Employee
P
Getting Started
persifleurGetting Started
asked in Integrations & Workflows
Two-factore auhentification - period

Hi,The two-factor authentication is enabled for several employees. In order to enter daily hours, they need to daily do the two-factor authentication. This is starting to be be time-consuming. Usually, with other software having the two-factor authentication, the request for the second authentication (google authenticator in this case) is needed after every 30days or 90days or every time the browser cache is cleaned.It would be really great to have the option have a period longer than 1 day to ask for two-factor authentication. Is it a planned feature?Many thanks

201
I
Personio Employee
CPPL33
Follower
CPPL33Follower
asked in Integrations & Workflows
Onboarding - Email Address from E-Mail Sender

Hello,is there a way to have the company e-mail address instead of “info@m.personio.de” when sending the Onboarding E-Mails from Personio? I can choose myself but it seems the e-mail address is automatically changed to info@m.personio.de Thanks,Claudia

901
I
Personio Employee
Linda
Communicator
LindaCommunicator
asked in Integrations & Workflows
Integrating Personio Career page to new company website

We are upgrading our website via an agency and I have been asked to connect with Personio as the agency requires “i-frame codes” to change the career page.Is there someone from Personio I can connect the agency with to discuss this so we can get the career page integrated? The agency have tried to link the current page to the new website but I was told it is not working well.We would like to progress with this quickly so thank you for a response.Regards,Linda

1341
I
Personio Employee
R
Getting Started
Rina Hajzeraj-ZeidanGetting Started
asked in Integrations & Workflows
Onboarding - Select Supervisor as Sender for Welcome Emails

 Hi, is there a way to select “Supervisor” to send the Welcome Email to the new employee. Otherwise, I would either have to:Create an onboarding template, for each Supervisor so I can use it for the new hires to his/her team. Or, manually change the sender (in our case the supervisor) in the settings, prior to the onboading step, so the right person sends out the Email.I think this would be a good feature to have, so there isn´t a need for a workaround.  Thanks,  Rina 

361
I
Personio Employee
E
Getting Started
Emma Runge
asked in Integrations & Workflows
Notifications about Signatures

Is it still not possible to get notified as the sender of documents? I am a People Manager and I regularly send out contracts and other agreements for signatures. I don’t get notified when they are signed, nor when they are declined. Especially when its declined, this is a problem as I don’t see the note as to why it is declined, only the people who signed it do. Is there a function for this? 

411
I
Personio Employee
G
Newbie
GeorgianaNewbie
asked in Integrations & Workflows
Personio SSO login with SAML

Hello! Does Personio support single-sign-on with an external Identity Provider, using SAML protocol? I have only read documentation with OIDC integration, but haven’t found anything about SAML.Thanks!

3891
I
Personio Employee
S
Explorer
SpiralPlugger
asked in Integrations & Workflows
Cost Center sync (Azure AD / Entra ID integration)

Hello! We need to get Cost Center attribute synced from Personio to Azure AD / Entra ID / M365 accounts.As it doesn’t seem to be actually supported attribute with your integration on Entra ID, I tried to sync it from Personio “Cost Center” to Entra ID “City” field (because it was an empty attribute on Entra ID side).This caused the Entra ID City -field to look like this:[{type=CostCenter, attributes={id=XyXyXy, name=000 XyXyXy, percentage=100}}]Looks like Personio’s information in the “Cost Center” field is in this format, so of course it doesn’t look as it should in the Entra ID “City” field.I tried searching for this issue (or any suggestions on what attribute field to sync Cost Center on Entra ID profiles), but I haven’t found anyone with this question.Would you have any suggestion for us, on what Entra ID attribute could we sync this Cost Center information from Personio, so it would look like it should?Or if there isn’t any supported field for information in this format on Entra I

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S
Explorer
H
Getting Started
hetaGetting Started
asked in Integrations & Workflows
Changing legal entity name

Hello, The name of one of our legal entities has changed and naturally we would like the valid name to be reflected in Personio as well. If we just change the name, would all the workflows and access rights built based on the legal entity follow the change? Or would we need to update those separately for the new name?There is no need to report the old and new name separately. Heta  

541
I
Personio Employee
G
Getting Started
Gloria SeguraGetting Started
asked in Integrations & Workflows
Two-factor authentication

I have tried to implement the one-code authenticator for all employees by default, but I think it is not possible or I don't know how to do it.Is it only possible for specific roles?Does anyone have the same problem or know how to do it?Thanks!

861
I
Personio Employee
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