Integrations & Workflows

We are looking into setting up Personio’s Slack integration. However, among our internal processes is an approval from the legal department. They have raised the following question:The documentation says: “This feature allows you to have your status automatically updated based on your absences. You can define whether the absence type (e.g. paid or sick leave) should be included in the status or not.”If we decide NOT to show the absence type (i.e. we only want to see someone is unavailable, we don’t want to see whether they are on a paid or a sick leave), will Slack still receive information about the type of absence, even though it does not display it? Ergo, if we do not agree to show absence type in a Slack status, will Slack still receive this data (just not display it)? Or does Slack not receive this data at all?

Is it possible to generate a calendar subscription URL based on a custom view? I am only interested in seeing a feed in specific members of my team. 

Hi community,We are testing the API integration and are looking for some help in order to retrieve more attributes.Main thing what we cannot seem to find is:IBAN Employee ID AddressIs there anyone here who is willing to give some guidance? Would be very grateful. Thank you, Ralph 

How to show vacations in Personio automatically on Outlook

Hi,According to a law, we have to remind employees and their supervisor if they have too much vacation days left in the middle of the year.(I am aware of the custom workflow of expiring absence days - I don’t mean that)According to what I see, this is currently not possible via Personio. Is this correct?

I want to export my calendar of absences and working mobile such that I can subscribe to it in my personal google calendar. This is straight forward and simple, when I do that for the absences of my team, so going through the subscribe popup and selecting as shown in the first screenshot. This works and I have the absences of my team and myself in my private calendar. However, this is not what I want. I just want to have mine. But when you select only My Calendar and then the team and the like, then the linked calendar is empty.I have also tried not specifying Legal Entity, Department, and Team and only selecting My Calendar, as well as selecting My Calendar, Absences and Mobiles Arbeiten (working mobile). All to the same result the calendar behind the generated link is empty. So IMHO, this looks to me like a bug, but maybe someone has figured out a workaround. Thanks in advance.  

I have created a test person to test a specific thing, but realised this has activated a workflow I set up. I don’t need this workflow to run as it will start emailing people. How to I stop a workflow, mid-flow?

In the workflow of employee onboarding, there is a step with an email. In that, we want to add our handbook. This file is about 70 pages. A few weeks ago it was possible to send this handbook along with the mail, but now Personio indicates that the file is too large. What can we do about this?

HelloHow can we change Slack Status for absences, now it looks really scary as it is a red cross. Is it possible to change Slack Status image?

This is based on a request I made on July 30th And this is the same request but made yesterday, July 31st As you can see, I am now unable to view the currency, and happens the same for both fixed and hourly salaries. Please we need this information back.

Hi, we are currently creating a personalized integration for a client that uses Personio. We are trying to export employee information, but have the following issue: https://api.personio.de/v1/company/employees?limit=10&offset=0&attributes[]=%3Fattributes%5B%5D%3Dfirst_name%26attributes%5B%5D%3Dlast_name%26attributes%5B%5D%3DemailShould provide us with first_name, last_name and email on all users according to your documentation (https://developer.personio.de/reference/get_company-employees), but it does not.Users does not have any properties except an identifier on them in the returned data, even though first_name and last_name has been specified as a required field:  Please advice. Thank you.

I have a problem with Personio Conversation:the ticket was assigned to me based on the activity and later - resolved by me. Right after that, this ticket appeared as a new ticket request with “Re:” Every time I assign this ticket to myself again or press “resolved” it keeps coming back as a new request.So I have like 20 same requests now...Does anyone know what is the problem here and how to resolve it?Screenshot is attached. Thank you in advance!  

Hello,I have realized that the fixed salary data point is not returned in the Personio API when using the endpoint https://api.personio.de/v1/company/employees/{employee_id} and the employee’s status is in onboarding. The salaries are already stored and visible in Personio UI, so this is not a database issue. Once the status changes to active, the salary gets accesible as expected.Are there any specific reasons why this is the case? We require the salary information already during the onboarding stage.Thanks in advance

Hi! is Personio integrated with trianing digital platforms such as Gamelearn Impulsa el crecimiento de tu empresa con videojuegos (game-learn.com) 

Hi,we have an enterprise subscription and maintain Personio from a holding perspective for our business units. All those business units are independent registered businesses and most important for this case, their own Azure tenant.I would now like to synchronize to the correct Azure tenant during on- and off-boarding. How can I achieve this?Best,Henning

Hi all, regarding the onboarding I wanted to ask if it’s possible to use Personio also for pre-onboarding? It would be great to give future employees access to certain materials & resources before their official start date. I understand that this would require them to have access to their work email addresses beforehand but I thought there might be a way from your side to facilitate this?  thanks! BestMagdalena 

Hello dears.Do you know if it is possible to configure the "daily absence message" to be sent immediately after an absence is approved? The idea is to create an alert that informs the status as soon as the absence request has been approved.   

 Liebe DACH-Community, wir möchten Kandidaten, die wir im Pool behalten möchten, nach 6 Monaten eine automatische E-Mail schicken mit der Frage, ob wir deren Daten weiterhin speichern dürfen.Ist es möglich, die Kandidaten für den Versand einer solchen Mail einzeln zu markieren? Oder ist es möglich, eine solche Mailvorlage zu verwenden und diese bestimmten Kandidaten (Poolkandidaten) zuzuordnen?   Vielen Dank für euer FeedbackNico Dear DACH community, We would like to send candidates that we would like to keep in the pool an automatic e-mail after 6 months asking whether we may continue to store their data.Is it possible to mark the candidates individually for sending such an e-mail? Or is it possible to use such a mail template and assign it to specific candidates (pool candidates)?   Many thanks for your feedbackNico   

If a signature field is added to the document template, other than the employee, the employee's name is shown in the ‘request signature’ menu and not the name in the signature field. You have to select the correct name manually. Would be practical if the request signature menu automatically fills in the correct name. Can this be adjusted?

When the time between contracting and start date is short, and an onboarding template is assigned to the newcomer, the automatic emails with a due date in the past are not sent. These steps have to be send manually. Is this a deliberate choice, or can it be altered?

Hi I am working on another application, that wishes to retrieve Personio’s uploaded document. And wish to understand what is the best way to integrate. if another application wishes to access Peronio’s one selected employee’s document, what API do I use?  Am I able to obtain an URL for that Personio document, so that the other application can use that link load that document or do I need to export that Personio Document into my application? I noticed that there is an API that requires the document_ID, how to I retrieve a selected employee’s document_IDs?  (https://developer.personio.de/v2.0/reference/get_v2-document-management-documents-document-id-download) If that employee has 3 documents, and i wish to obtain one of the document, based on the category or a key, which API do you suggest?

 Hallo zusammen, wir möchten gerne Kandidaten, die wir im Pool halten möchten, nach 6 Monaten automatisch eine Mail senden, in der wir fragen, ob wir die Daten weiterhin speichern dürfen.Ist es möglich, die Kandidaten einzeln zu markieren für den Versand einer solchen Mail? Oder ist es möglich, eine solche Mailvorlage zu nutzen und diese bestimmten Kandidaten (Poolkandidaten) zuzuordnen?   Herzlichen Dank für eure RückmeldungenNico ​​​​​​Hello everyone, We would like to send candidates that we would like to keep in the pool an automatic e-mail after 6 months asking whether we may continue to store their data.Is it possible to mark the candidates individually for sending such a mail? Or is it possible to use such a mail template and assign it to specific candidates (pool candidates)?   Thank you very much for your feedbackNico  

I wanna trigger my Workflow only with intern people. You can have a rule with intern/extern but the workflow trigger extern as well. I think it is a bug, maybe anyone can help me if I did a mistake? Thanks!

Hello Everyone, I was able to integrate personio with Entra ID and mapped the available attributes bw azure and personio, I know I can not map all attributes from personio with Entra ID but in order to assign the license we would need to have usage location, and if I have to assign this manually it kills the whole concept of automating this task, I know we can do this via script but still I would like to map some of the attributes from personio to Entra id’s custom attributes like cost centre etc. Is there a way I can do this? 

Hi :) so that’s my first post. How do the new employee fill out their onboarding forms in Personio, without their work e-mail has been created? I found a work around here, which would be:→ when creating an employee we use the private email address and start the onboarding steps and then on their first day when the new employee gets their work email account, we manual change each profile.Is there a better solution to that?