Integrations & Workflows

Hello everyone!Currently i am trying to set up an automated API based process for our company, and a big hurdle i currently face is triggering the signature request for an employee when a specific document is uploaded into personio.I tried using the update document metadata endpoint under v2, but it only allows us to edit name, date, and add a comment.Has anyone figured out a workaround, or know something that i might be missing?Help is really appreciated! Thanks 🌞

Hey all, the company I work for has to sign NDA every now and then and for that my CEO wants to create a workflow. Is there a way to create one where all the people inside of the company I work for sign the document and then said document gets forwarded to the other company automatically?  

Hey all, I know it isn’t possible to select people working outside of the company to sign the document. But is there a way to create a workflow where all the parties involved in the company I work for sign the Document and then gets forwarded to the other company? Or are there any other solutions?

Hi all, I was wondering how to enter the reminders for work anniversaries correctly so that the leap years are taken into account correctly? (leap day in February) Do you have any advice? Thank you and best regards,Jasmin

Hi, when using the user data sync with Azure, is the new user account creation optional or it enforces always? We want to sync user data but DO NOT want to have Personio creating accounts in Azure. Thank you!

Hi Personio experts, could you please help us regarding erroneous behavior of the Personio interface? We retrieve data from Personio, and we have the issue that the "wrong" data is being delivered by Personio.To illustrateWe entered value “405” in the dynamic field for employee 1250597X When retrieving employees individually (without considering when a change occurred), we get this value back.https://api.personio.de/v1/company/employees/1250597X When retrieving employees in a list, we get the same employees data back. But the wrong value is delivered!https://api.personio.de/v1/company/employees?offset=0&updated_since=2025-03-20T10:00:00  Thus, we retrieve the correct employee, but the data is incorrect or outdated. How can we fix this issue?BRSimon

Hello Voyager Community,I want to connect Personio with Greenhouse.Use case: When a new employee is hired in greenhouse, I want it to automatically create a new employee in Personio and the employee data to be transferred from Greenhouse to the Personio employee profile. I’ve tried the set up of the webhook as they recommened, however, it does not work. My webhook logs in Greenhouse show that the request has been delivered successfully, but no new employee has been created in Personio. If anyone has the answer to this, please let me know!

since the upgrade the notification emails containing a link to the relevant place in the site are not working, they are not clickable - anyone else screaming at their screen?

Hey there.Would anyone be able to help and assist regarding slack and personio integration? Our integration with slack is showing inactive status and not working when trying to reactivate. We used to receive daily updates in slack on who are on leave/absence and employees celebrating anniversaries and new joiners but now, its not showing in slack anymore. Can anyone help?Thanks heaps. 

Hi there, Is it possible to set up an onboarding step with an e-signature request? Our company has the correct settings in place for e-signatures, but it would make onboarding much smoother if we could incorporate this tool in the required documents step. If so, what steps need to be taken to implement this? Thanks in advance!

Hello All,I was setting up different workflows and came accross different questions/doubts:In the body text of the eamil, Is it possible to add placeholders like hire date, termination date of any other customizes field that we have set up? The other point is more like a suggestion: these automated emails have Personio headers, with Personio logo etc - would it be possible in the future to have these headers costumized with the company header and logo?Thanks,

Hello,Is it possible to obtain an API token to be able to programatically enter my attendance and absence?It is important the API token allows only entering / retrieving my time tracking data and not the ones from my coworkers.I was reading the Personio Developer Hub and went through the API description, but it seems the API allows setting attendance for any employee, not only for myself.The use case for my request is that I would like to automate entering the hours for myself because it’s cumbersome to use the UI each time.Is there a way with the current implementation of the API?

What happens if the person who set up the DATEV Lodas integration is set to inactive. Does the new Administrator have to reconfigure the integration or will it remain active and continue to work as usual? 

Hi,I want to bring historical data into our BI system to track all changes over time, such as FTE and department changes, etc.From my understanding, the only way to retrieve this data currently is through custom reports. Is this right or are there any other ways I might be overlooking? Thank you for the insights

Hello,I am using the endpoint https://api.personio.de/v1/company/employees/attributes to fetch a list of all employee attributes. I noticed that some attributes, particularly those with keys like "dynamic_13844971" (e.g., for Employee ID), change over time. Below is an example of such an attribute:{  "key": "dynamic_13844971",  "label": "Employee ID",  "type": "standard",  "universal_id": null,  "options": []}My question is:Is there a specific time limit after which this dynamic key changes? Are there specific conditions that trigger the change of this key? Is there a timeline in which this dynamic key might become static, like other attributes (e.g., "first_name")? Will the dynamic attribute keys change if I switch accounts?Any insights would be appreciated!Thank you!

Hello, I saw discussions about having exit interview survey or template in Personio 2 years ago and wanted to know the update. We were thinking of something more interactive like the performance reviews so that we don’t have to upload and download documents but employee can fill the form and then during the actual meeting we will be able to edit it. Is it possible? 

I want to create API credentials for a custom integration. I followed the steps of this article:https://support.personio.de/hc/en-us/articles/4404623630993-Generate-and-manage-API-credentialsWhen I go to custom integrations there is no button to “Create custom integration” so I’m a bit lost on what to do. 

Dear all,we connected our personio group calender via MS EntraID / Cronofy and it syncs all approved vacations to the employees calender. We have two more types of absences that an employee can request: HomeOffice and BusinessTrip. This ones are not synced to the calenders (yet) and we want them to be synced to Outlook calendars in the Status “working elsewhere” and not as a private appointment, but with titels included. How can we implement this? Best,Stefan

Hello,I’m completely new to Personio and am managing the migration from our self-built Airtable-HR tool to Personio.I’v setup a Zap between Personio and Airtable. Now, when running it I’m receiving the following error from Zapier: “File name extension is not valid” (see below). However, I’m not syncing any files between our Airtable base and Personio.   As you can see the field for “File” is left empty and it’s not mandatory. Why is the Zap trying to sync this field regardless? I appreciate any help with this. Thank you!  

I would like to establish the Entra ID connection in the Marketplace. To do this, I have the authorizations for the Marketplace integration as described in the documentation and the Privileged Authentication Admin role in Entra.However, the button in the Marketplace is grayed out for me.What can I do?  

How can I upload a complete cost center structure without having to enter them manually one by one?

Hi, Is there a way to set employee attendance to training sessions via the API? If not, is there a plan to extend the API capabilities to allow this? Best, Tanja

I terminated an employee and set their termination date to the previous day, making this change at 12:30 PM. Since then, I’ve been using the updated_since filter to fetch the updated employee list every 15 minutes. However, even though I terminated the employee at 12:30 PM, the API still returns this employee as updated at 1:15 PM. This doesn't seem correct because no further changes were made after 12:30 PM, so there shouldn’t be any new updates for this employee.Could you clarify why this is happening? if it takes time then how much time will it take to reflect.

Hello everyone,We are currently integrating our website with the Personio API to dynamically display job posting information in our external application form. However, we’ve encountered some issues retrieving custom_attributes for specific job postings, and we’re hoping for your guidance.Current situation:In Personio, we use the "Application Form" section to configure specific fields (e.g., custom questions or requirements) for each job posting. These fields are often represented as custom_attributes in the Personio system.Our goal is to dynamically fetch these custom_attributes via the API so that our external application form reflects the same configuration as in Personio.The problem:We couldn’t find an API endpoint in the documentation that provides access to these custom_attributes for specific job postings:We tested the endpoints /v1/recruiting/job-positions/{job_id} and /v1/recruiting/job-openings/{job_id}, but they both returned a "Not Found" error. The XML feed (https://{compan

Hello,Is there currently an option to create an automated workflow based on another date than these?I’m looking to automate notifications that someone’s visa is expiring and they therefore need to provide a new one, or similarly with students’ enrolment certificates. We have those set as “date” attributes, but I haven’t found another option than this old reminder attached to All employees role which does not provide a nice experience.Would be great to hear whether there is such an option, or whether there will be one in the future.Thanks!