Support Area

1780 Topics

TomFlemingGetting Started

We would like to limit annual leave carry over to a number of days. Currently it is only possible to limit carry over to expire at a certain date. A previous (related) post asks this question too and it was marked as solved, although the ‘solution’ was not in fact satisfactory. A new feature would be required to allow admins to specify the amount of permitted carry over days, in addition to the existing carry over expiration date.

1043

2 years ago

Edda van der EndeCommunicator

asked in Reports

How to count average age within the company?

Hi,I couldn’t find a report that would support us in calculating different numbers when it comes to the age of people. E.g. we would like to know the average age of people. How do I get this information out of Personio? Thank you.Edda

1901

2 years ago

MirjamPichlerPersonio Implementation Manager

posted in Attendances & Absences

Best practices calendar integration - share your experience!

Dear community, our goal is to simplify your HR processes. In order to do so we would like to learn more about your best practices using the calendar integration. Do you synchronize your company calendar or use the iCal integration? I’m looking forward to your responses. Kind regards from Munich, Mirjam

5967

2 years ago

barbara.werthmuellerCommunicator

asked in Performance & Development

Performance Review - Self assessment template

Happy New Year to allI do have a short question. I created a performance review self-assessment template and assigned it to a test employee. When proxying to this employee I cannot see a task in its dashboard. Only if I select the tab ‘Performance’ the open form shows up. Do I have a chance to trigger a notification or how does the employee in question learns about the open task?Many thanks for your help and bestBarbara

1326

2 years ago

Iskra KoneskaFollower

asked in Attendances & Absences

Absence Approval

Hi,We are experiencing an issue with the absence approval process setting in Personio.Namely, we have set Project and Project responsible which should be default approved for an employee working on the specific Project.When the request is sent, the notification and the approval request is delivered to all PM who have PM role in Personio, all through the settings are not set in that way.Could you please tell me if there is some general Personio bug, or maybe we are making mistake in the settings?Thank you.Bojana

2482

2 years ago

hagnikGetting Started

asked in Salary & Payroll

Absences in payroll - how to see the newly generated ones?

We generally transfer the monthly salary on the last working day of the month. So that we can do so, we have to send the external payroll service provider the payroll data some days earlier (3-5 days before the last day of the month). There may be changes afterwards – e.g. someone gets ill or goes on holiday –, therefore it would be important for us to see the changes highlighted in yellow on the Absence period tab of the payroll report.In addition, it would be important to see any changes (both addition or deletion), which are made retroactively in the already approved payroll periods.Either to be able to see it in the generated file OR only in this case (when there is a change in the already approved payroll period) to require administrator approval.Please, advise us in the topic! Otherwise we can not maintain and follow up the changes.

682

2 years ago

andres-valoreoGetting Started

asked in Other Topics

Employee badges

Hi,More of a product request I believe. But is there a way for the company to create employee badges and grant them to its employees? Eg “Employee of the Month”

2772

2 years ago

TrapeziumFollower

asked in Reports

Cost-center history and reporting

We request and ability to create reports where historical data of employees cost centers and changes that have been made during the year are visible.Currently we can only draw reports of employees current cost-center and the last change made, but not have reports that show what cost-center the employee had for each month, when the changes were made and what was the previous setting for each employee at a given time. - This is the data we would want in the report.Drawing this kind of report of changes in cost-center distributions help tracking head count changes.

1241

2 years ago

marielle.van.wieringenCommunicator

asked in Employee Data & Documents

One employee with two type of contracts

Hi all! What to do with an employee who has two employee contracts? She is actually an intern and now also got a regular contract with flexibele working hours and salary per hour. So two kinds of salary every month. Should we create two employees or can we add two employee contracts for one employee? Who has recommendations? Kind regards, Marielle

1373

2 years ago

sveraGetting Started

asked in Salary & Payroll

Yearly Salary

How can I upload yearly salaries?? Nowadays only It´s possible upload monthly salaries and change to yearly in the profile of each employee. In fact, if you uplodad previous salaries you can´t change the salaries to yearly salaries. Anybody has a solution??

1391

2 years ago

MikermnGetting Started

asked in Attendances & Absences

Missing holidays for one employee

Hello Community! I am Mike from Madrid and I am here to ask you if it ever happened to you that for only employee of your team holidays are missing so every absence should be categorized as “Others”. How is it possible to add these 12 days of vacation to her panel? Thank you so much for your collaboration, have a nice day!

642

2 years ago

MirjamPichlerPersonio Implementation Manager

published in Employee Data & Documents

On-/Offboarding & Document TemplatesImplementation steps 10 & 11

Dear Community,In this section you can discuss and ask questions about On- & Offboarding in Personio (implementation step 10) as well as document templates (implementation step 11). With Personio’s On-& Offboarding functionality you can ensure a successful and smooth on- & offboarding process for employees joining and leaving your company. You can not only configure individual on- & offboarding steps but also schedule and assign them to the responsible employees. By doing so you can make sure that no important step, such as setting up the workstation for a new employee or returning company equipment in due course when an employee is leaving, is forgotten while keeping a sound overview of all tasks. In the document area of Personio you have the ability to add documents in your employees’ personnel files and to customize and store document templates in the system. Besides that, when creating document templates you can make use of placeholders which are filled in automatic

5172

2 years ago

hmitschGetting Started

asked in Integrations & Workflows

Google Analytics on Career Page

Dear Personio Community,Is it possible to integrate Google Analytics with the Personio-hosted Career Page?I was unable to find the correct setting.Best regards, Henrik

2712

2 years ago

Emma Tcheng

asked in Attendances & Absences

Planned vacation days in 2022 and overall vacation balance

Hi everyone,The new year is just around the corner, and we are experiencing some difficulties with absence requests in the new year. The problem is:One of our employees has requested two vacation days in the beginning of January. However, since the employee has acquired these days in 2021, Personio is not taking these into account in the overall balance. Thus, it looks like she still has 2.2 vacation days left to use, which is incorrect and confusing.Is there a way to solve this? Thanks in advance!

1953

2 years ago

NatkaFollower

asked in Integrations & Workflows

Onboarding new employees

Hello, I’ve started onboarding for an employee however none of the managers responsible for the new employee set up received the email with ToDo’s. Could you please advise what could be the reason?Thank you!

2135

2 years ago

ammarExplorer

asked in Reports

Bug about custom reports

So there is this bug with custom reports with historical data getting broken if for example a team is no longer existing. The fix would be to at least include a team_id in the report, or simply not to delete the teams but just to mark them as deleted. Otherwise the historical data and reports are useless as sometimes it shows data, and sometimes it doesn’t.

1151

2 years ago

ammarExplorer

asked in Integrations & Workflows

Work schedule data (API)

Hello!I need to (maschine) read the information when does who have a working day. I can obtain the work schedule information via API and this is the information it shows: "work_schedule": { "label": "Work schedule", "value": { "type": "WorkSchedule", "attributes": { "id": 295076, "name": "Teilzeit, 32h (8:00, Mo - Do)", "valid_from": "2021-10-01", "monday": "08:00", "tuesday": "08:00", "wednesday": "08:00", "thursday": "08:00", "friday": "00:00", "saturday": "00:00", "sunday": "00:00" } }, "type": "standard", "universal_id": "work_schedule"

2261

2 years ago

Dennis StolzeCommunicator

asked in Employee Data & Documents

Link date to position change

Hi,At the moment it isn't possible to link a date to a position change. I would love to see this option because it gives the option to link other processes to this change date like the onboardingchecklist.Next to this it gives direct insight in history of position changes and is a huge add on to strategic workforce planning.To my opinion this should be a basic element in a HR system. I am curious who agrees with me?

22612

2 years ago

Edda van der EndeCommunicator

asked in Performance & Development

How to remove "Create a note" in Performance?

Hi,I have finally gotten many of our users to use Performance tab. But 90 % of them put their ready made text quickly to the first box as they just want to get it done quickly. As a result, the text goes in the box that is only visible to themselves. How can I remove this box, as it causes more trouble to us than benefits? We would only want to have our own questions visible.Edda

773

2 years ago

AnaMilunovicGetting Started

asked in Employee Roles & Approvals

Attendance for Freelancers

Hi, I would like to see how to implement attendance approval for the freelancers. The thing is that we do not add supervisors to the freelancers, as we were advice not to add them to the freelancers. Plus if we do assign supervisor, than they would appear in our organisational structure as well. Therefore I would need help how to make approval process for the attendance for the freelancers, but not assign them supervisor. Thanks,Ana

2511

2 years ago

Carmen1234Getting Started

posted in Employee Data & Documents

Tracking Language Skills and proficiency

Dear Personio- Community, I am looking for great ways to track the language skills and proficiency of our colleagues. It is not about tracking any progress of improvement, it is more meant to be an option for us in HR to see if we have to offer training sessions or information in different languages. Maybe some of you already have a setup in Personio that i could use? I would be happy to get your ideas an input. Thanks in advance, Carmen

2047

2 years ago

WairimuGetting Started

asked in Employee Data & Documents

How can i hide one of the preset fields under employee information?

I am trying to hide the gender field under employee information. We don't think the options provided are sufficient to cover the wide spectrum of gender currently available in the society. I am aware you can not edit but is there a way to hide it all together so I can create another field instead of the three preset options.

3652

2 years ago

Sanne FernhoutPersonio Customer Success Manager

published in Other Topics

Gender diversity: Best practices in Recruitment and Employer brandingBlog Recruitment Female Talent Diversity Employer branding

IntroductionGender diversity is an important topic on today's HR agendas. A recent survey conducted by Glassdoor revealed that 76% of candidates consider diverse workforce a valuable component when they apply for a job. Furthermore, by diminishing biases in recruiting, companies have access to a bigger pool of talent, which ultimately would reduce the effects of the war of talent. The term “war for talent” – referring to the lack of skilled employees on the labor market – has become more and more prominent in Europe over the last couple of years. According to a McKinsey study from 1997, this war for talent would become not only a strategic business challenge but also a critical driver of corporate and financial performance. In the recession following the dot-com bubble, it was assumed that the war for talent would be over or at least recede – however, quite the contrary became reality. Because of the strengthening economy and the development of many former third-world countries, the wa

4082

2 years ago

GazmendGetting Started

asked in Integrations & Workflows

Integrate users contact information (department, job title, etc..) to google workspace

Hello,We are using Personio for a while now, and i want to know if there is any way to sync the contact information from Personio to google workspace user account?In this way as we have created google smart groups but we don't have the personal information from Personio

4651

3 years ago

WendyCommunicator

asked in Other Topics

Is it in the future also possible to have another authenticator app that works for MFA/2FA for Personio?

Hi! My coworker is working with a new mobile phone. This means that we should also be able to install the MFA/2FA authenticator on this mobile phone. For Personio we've noticed it is a bit more difficult to get the authentication working on her new mobile phone. We also noticed that it is only possible to log in, in Personio, with the authenticator app of Google.Will it the future also be able to log in via the authentication app of Microsoft? And do you perhaps have a instruction how my collegue could have the log in of Personio in her authenticator app on her new mobile phone up and running again? For example, other applications where you need to log in with an authenticator app, you have a QR-code.

4032

3 years ago

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