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Attendances & Absences

Sharing all your questions and discussions on Attendances & Absences as well as the Calendar.

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IntoGetting Started

asked in Attendances & Absences

Absence Calendar View (Public Holidays)

Hello Happy New Year to all, hope everyone had a wonderful holiday season. My question is- Currently in the Absence calendar view, if I select to show e.g. Georgian public holidays, it shows for all people selected, not only for the people to whom it is relevant.Can anything be done about that? except filtering by legal entity, department etc. (this I know already :) and is there possibility to include week numbers in absence calendar? Thank you.,

141

2 days ago

Sarah ShoveGetting Started

asked in Attendances & Absences

Assigning new vacation policies

Hi everyone,I have a question regarding vacation policies. I would like to create new policies per country and assign them to our employees. However, my fear is that the existing data (e. g. carryover days or already taken vacation days from this year) gets lost. Does anyone have any experience with that?

2 days ago

Carly MurphyNewbie

asked in Attendances & Absences

Setting up accrual policy in hours

Hi All, I am trying to set up a new policy for a staff member who is working 21 hours over 4 days (rather than three). Is it possible to set up the AL entitlement in hours instead of days so it reflects more accurately.

303

4 days ago

lanchieGetting Started

asked in Attendances & Absences

Working Students and vacation

I have a question regarding our working students in Personio. Depending on their contract, they work between 10-20 hours a month and have 8 vacation days according to their contract.The working students always work different hours from Monday to Sunday. However, if they take vacation over the weekend, the weekend is not calculated as vacation because the rest of the company does not work on weekends. How can we present this so that the vacation days are correct for everyone? Ich habe eine Nachfrage bzgl. unserer Werkstudenten in Personio. Und zwar arbeiten die, je nach Vertrag, zwischen 10-20h im Monat und haben laut Vertrag 8 Urlaubstage.Die Werkstudenten arbeiten immer verschieden von Montag-Sonntag. Wenn die sich allerdings übers Wochenende Urlaub nehmen, wird das Wochenende nicht als Urlaub berechnet, weil der Rest des Unternehmens nicht am Wochenende arbeitet. Wie können wir das entsprechend darstellen, sodass die Urlaubstage für alle stimmen? Translated by admin using technology

111

4 days ago

marikuna6010Getting Started

asked in Attendances & Absences

Expiring holidays import

I just did test to import expiring paid holiday in personio and I noticed that the total number of holidays didn’t change. example: person had 9.5 days left and I imported 10 days of paid holidays as “Expiring”- in “Adjustment date” I set 12.10.2023 since it was last years holidays and in “ Expiration date” 10.01.2025 - and the total number of paid leaves - 9.5 stayed same - even though the import was successful. Should it be like that?

201

5 days ago

mac21Getting Started

asked in Attendances & Absences

Old appearance for "attendance" possible?

Hello @all,is it possible to restore the old appearance of the “attendance” page?The calendar view was WAY more clear than this new timesheet view.I do not work 8-5, I split my work time in 2 or more periods and with the calender view I could comprehend/retrace the weekly/monthly work time better.When I worked from 8-12 and from 16-18 (4pm - 6pm) I could see that directly.Now I need to expand every day i want to check seperately. and when you have multiple periods per day, the page gets quite long and you have to scroll a lot.The old calender view showed all days (and therefore all worked time periods) at once.I gave feedback to personio about this “new” feature (the german personio changed the view this morning) but I guess they won’t even reply to my feedback.

873

5 days ago

KaisaFollower

asked in Attendances & Absences

Why is the granting moment of tenure based vacation days different for employees with same accrual policy?

Hi, I’ve run into a problem with an accrual policy with tenure based vacation day entitlements. The normal accrual in the policy is 30 days/ year granted as 2.5 days per month. According to the tenure based rules employees should receive 1 additional vacation day after their 5 year tenure. The tenure based days should be granted at the start of the subsequent accrual period.The problem I’m seeing is that the additional day is granted in different ways to employees within the same policy. Some employees receive 1 additional day at the start of the subsequent accrual period, just as it should be and then continue to accrue 2.5 days per month on top of this.Other employees do not receive 1 additional day at the start of the subsequent accrual period, but instead accrue 2.58 days per month.Does somebody have a clue why the granting method would be different for employees with the same accrual policy?Thanks in advance for any help!

233

5 days ago

KonstantinNewbie

asked in Attendances & Absences

Custom Holidays don't work

Hello,I recently added new holiday dates to our company calendar for December 24, 2024, and December 31, 2024. However, these dates are not reflecting in the employees calendars, neither for 2024 nor for the future (2025).Could you please help me understand:Why these changes are not updating in the calendar? How I can resolve this issue to ensure the holidays are displayed correctly?Note: All other dates are reflected correctly (correct calendar is connected to each employee and also correct location)Thank you in advance for your support!Best regards,Konstantin

161

9 days ago

makarovNewbie

asked in Attendances & Absences

Retrieval of absences via the v1.0 endpoint /company/time-offs

Dear Sir or Madam,We import absences from Personio into our system and use the endpoint /company/time-offs. We have noticed that this endpoint only returns the absences that are completely within the requested time period. Unfortunately, absences that only overlap part of the requested period are not returned.This poses a problem for us with period-based synchronization, as we are not always able to import all relevant absences from Personio.A concrete example:An absence lasts from 30.12.2023 to 10.01.2024. If we query absences for the period 01.01.2024 to 31.12.2024, this absence is not returned even though it overlaps part of the requested period.We would be pleased if you could suggest a solution to this problem. For example, is there a way to retrieve absences that overlap the requested period via the current endpoint or another endpoint? [translated using translation software by admin]Sehr geehrte Damen und Herren,wir importieren Abwesenheiten aus Personio in unser System und nutz

222

12 days ago

thanksforhelpingGetting Started

asked in Attendances & Absences

Absence Request : "Not present" (yellow) - mandatory dropdown

Hi community,Our employee who works 36 hours per week (but in 4 days instead of 5, meaning 9hours per day) would like to add the “Not present" (yellow) absence note for Fridays. Since the new update a “type of absence” is required, however in my opinion non of the options fit. What do you think?Can I I change the mandatory drop-down to non mandatory in my Admin Settings? Any input is appreciated. Thanks!

111

12 days ago

a_meduolisGetting Started

asked in Attendances & Absences

Including substitute's name in absence email reminders for the supervisor

Hi all! Do you know whether there is a possibility to include substitute’s name in the email reminders for the direct supervisor, whenever the absence of an employee is approaching? Thanks a lot!

263

25 days ago

ViktorijaDGetting Started

asked in Attendances & Absences

Holiday dates reflected retroactively

I am entering the dates for the holidays for 2025 and some of the public holidays do not have a fixed dates. However, any changes that I make for 2025 are reflected to the dates in 2024. Can someone help me with this issue? Thank you!

151

26 days ago

Stefan H.Getting Started

asked in Attendances & Absences

Time Tracking Reminder for Employees (for those who have not tracked time)

Hi Community,we currently do not have an approval process for tracked time (and do not plan to introduce it), but occasionally employees forget to track their time.I was looking for a solution to send reminders after a specific period (e.g., after two days or every Friday) to ensure employees remember to track their time. However, to avoid bothering everyone—especially those who already track their time consistently—my question is:Is it possible to send reminders only to employees who have forgotten to track their time, rather than sending them to everyone?Best regards,Stefan

131

27 days ago

Anna461Newbie

asked in Attendances & Absences

Filter Attendances by recently confirmed

hello everyone,i have recently noticed a discrepancy in my attendance-values. It appears that it was due to the fact I only imported already-confirmed values which where recently created or updated.Unbeknownst to me said filters do not seem to include those attendances, which happened to be confirmed outside of my given parameters, making the 'updated_at' feature rather useless for my use case.Could you please confirm whether or not 'updated_at' is affected by a status change and/or if there is a better way to import data based on when an attendance was created,edited AND confirmed?Thanks in advance,Anna

383

1 month ago

AmandaMasukuFollower

asked in Attendances & Absences

Half-Day bookings, turn off hourly selection

We have our holiday’s set to hours and what this means is that individuals are then able to set the hours they want off. Is there a way to turn off this feature? For Half-day holidays we don’t want people to be able to set the hours so that they only take an hour. We want it to either be the morning off or the afternoon off only

393

1 month ago

AgataGetting Started

posted in Attendances & Absences

Reminder settings

Hi there, I’m trying to figure out how to set up the system so that it sends email reminders each Monday to those staff who have not completed their attendance record for the previous week. I’m also trying to see how we can get the system to send email reminders to the relevant people for the various onboarding steps - I can only see that the system prompts the person on the Personio dashboard.If anyone could clarify this, I would be grateful. Regards, Agata

864

1 month ago

IntoGetting Started

asked in Attendances & Absences

Custom Public Holiday

Hello, I was not able to create new custom public holidays calendar, if anyone also experiencing this issue currently?

364

1 month ago

sabrina.refurbedExplorer

asked in Attendances & Absences

How to close absence & attendance period?

(How) Can we close a period so that the employees can no longer change/add attendance and absence data for the previous month? I.e. we would like that everyone tracks attendance and absences until the beginning of the following monht. After checking the data we want to disable the option that employees can do any changes. (At least we want to have to option to approve those changes which have been done after a specific day in the month.)I couldn’t find anything in regards to this. Can anyone help? 🙏

634

1 month ago

Circus2012Getting Started

asked in Attendances & Absences

Term time hours change

I have an employee who has asked to change their working pattern in the school holidays. This is for a total of 13 weeks spread over 6 different periods of time during the year. I do not want have to manually re-adjust the working pattern 6 times a year. Is there another way of setting up these changes for the whole year ahead of time to ensure the holiday absence booking is correct?

243

1 month ago

Jonas WeigtGetting Started

asked in Attendances & Absences

Is it possible to set the project mandatory for time tracking?

Hi everybody, Thank you very much for your help. Is it possible that tha “project” field in time tracking is mandatory?I want to have that my employees must enter a project when they track time.Is this possibly? We had the situation (multiple time) that somebody forgot to set the project.We dont use Kind regards, Jonas

1425

1 month ago

Nora_NGetting Started

asked in Attendances & Absences

Entrance App - Set up a shared time tracking device

Hi, how can our employees get the QR code or PIN in the Personio app?Pulling the QR & PIN list and distributing it is all well and good, but do employees then have to manually save this somewhere on their phones, or is there a way to store it directly in the Personio app? Printing out a QR code and always carrying a piece of paper or saving it somewhere on the phone doesn’t seem practical to me.Thank you!

422

1 month ago

VeronikaGetting Started

asked in Attendances & Absences

Retrieve public holidays into outlook

Hi Community,we are wondering whether there is a solution to display public holidays as absence in Outlook? Our employees are distributed across different regions in Germany and Europe, so being able to see whether someone is off due to a public holiday would make collaboration a lot easier. Thank you!

563

1 month ago

SnowVGetting Started

asked in Attendances & Absences

Workflow and notification for the consecutive paid leave more than certain days.

Hi all,I would like to create a workflow to notify the supervisor that they should appoint someone as back up when his/her team member asks for the “paid leave” for more than certain days.I know there has a similar workflow for consecutive days, but it is only for sick leave. If I choose “an absence exceeds limit” as a trigger, it means the absence days are the accumulated days, not a consecutive days, right?Thanks.

273

2 months ago

Edda van der EndeCommunicator

asked in Attendances & Absences

Notification before an employee returns from parental leave

Hi,We would like to create a workflow to remind us 2 months before an employee is returning from parental (or other longer) leave. I couldn’t find any option in Workflows on how to build this. Could someone help me?Thank you!

282

2 months ago

DavitGetting Started

asked in Attendances & Absences

Make projects mandatory for time tracking

Hi,this post is exactly about the same topic as here: Is it possible to set the project mandatory for time tracking? | Personio Voyager Community. The links there don't work. Is it still not possible to set project mandatory for time tracking? It causes a lot of problems when it should be something simple to implement and give users the option to make projects mandatory for time tracking. Best regards,Davit

221

2 months ago

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