Integrations & Workflows

onboarding and off boarding notifications to IT

Hi,We have been asked by our IT department on so many occasions now to look into our onboarding and offboarding steps as they don't receive the notifications or it has been very hit and miss.am i right thinking managers must tick their system task before IT receives the next notification. Has anyone had any similar issues and what is that we are missing- it has been very challenging for the past 9 months as they keep saying they don't receive it.ThanksFatemeh

601

1 year ago

Agne IgnotieneFollower

posted in Integrations & Workflows

Onboarding workflow does not work once email gets changed from private to work

Hi, I wonder if anyone has come across this issue: when we have a newhire, for the pre-onboarding purposes we create an account in Personio with their private email address and assign onboarding flow. Once the employment date comes, we change the email from private to work one and the onboarding flow stops working: we get error messages once trying to send emails and documents to newhire etc. Has anyone come across such situation and what could be the issue/solution to this?

723

1 year ago

Noelianu.ortGetting Started

asked in Integrations & Workflows

Offboarding workflow & end date

Hi everyone,I would like to know how others are setting the termination of employees in Personio, as I am new to this HRIS!Once you have set someone on "termination of employment", do you also change the "contract end date" on the employee profile>>HR information for those employees on a permanent contract?I have realized that, if we don't do this, the exit date won't be reflected in other reports or the offboarding workflow. And it would be pretty interesting to know how many employees we have in offboarding but also when exactly they are leaving. Appreciate your support 🙏🏽

1423

1 year ago

rich_coutinhoGetting Started

asked in Integrations & Workflows

Customise the automated Work anniversary and birthday message Slack

How can I customise the message posted from Personio into Slack Channel for work anniversary and birthdays, so i can create something more in line with the company tone.

2381

1 year ago

lisaamorosoCommunicator

asked in Integrations & Workflows

Pending signature tab in workflow hub

As an Administrator I can see pending signature on the workflow hub. Is there a way to allow certain manager to also be able to access this so they can see who has a pending signature? This would be very helpful for my HR colleagues and managers who are not administrators. We do not want to have to go in to each individual file to see if someone signed a document.

571

1 year ago

ShuGetting Started

asked in Integrations & Workflows

On&offboarding notification email

Hi dear community, Just wanted to ask, if there a possibility to separate onboarding and offboarding notification emails from Personio? Right now, when I receive notification emails, both on&offboarding are included. Thank you so much in advance!Best,

422

1 year ago

rich_coutinhoGetting Started

asked in Integrations & Workflows

SLACK INTEGRATION : Different channel communication

Hey, I see it’s possible to integrate Personio to Slack channel updates. I was wondering how can i set different updates in different slack channels. Example: Work Anniversary to Company updates , Birthday to Team Celebrations, Absence for Management channel …. So far I only found a way to share the info for one unique channel…..

1201

1 year ago

jappleton101Newbie

asked in Integrations & Workflows

Unable to Add Team when Creating New Employees via API

I’m developing an API integration with Personio and when trying to create a new Employee record, I’m unable to pass a value for team. I’m using ‘team’ as the field identifier but the value does not pass through. Should we be able to pass team? Is there another identifier we should be using?

964

1 year ago

MarcFormer Personio Employee

published in Integrations & Workflows

Personio & Slack Blueprint DemoDEMO

Hi Community!A lot of you are already using the Slack <> Personio Integration on our Marketplace to make it easier to check e.g. birthdays or absences of colleagues.A request we often receive is to extend its functionality to time tracking.To ensure that you and your team no longer have to leave Slack to record working hours in Personio, we created what we’ve called a blueprint.ℹ️ A Personio Blueprint is a code template or sample script created by integration specialists for our customers that introduces specific features of our API. The code is thoroughly commented and is often accompanied by notes explaining how it works at each stage. We always strive to make the script easy for customers to customize and run, and minimize the number of dependencies and resources required to make it work.My colleagues from the Integration Services Team recorded a demo video to make it easier for you to learn how it works.Please note: The use of the integration itself is free of charge, but the

4374

1 year ago

Nicole MöhresFollower

asked in Integrations & Workflows

Offboarding Process - visibility to employees

Hi :)We are currently rethinking our offboarding process and would like to add some tasks for different departments.As resignations are not communicated to everyone in the company at the same time, we were wondering if it is possible to send the off-boarding tasks within the workflow at different times, e.g. 1 day before the resignation?Thank you for your support in advance!Nicole

443

1 year ago

xavier.picoFollower

asked in Integrations & Workflows

https://api.personio.de/v1/company/employees: Read timed out

SInce feb/21st we are getting Read timed out when trying to get employees data calling https://api.personio.de/v1/company/employees after succesful auth.

741

1 year ago

TerhiFollower

asked in Integrations & Workflows

Employee information API integration with Teamtailor

We have built an API integration with Teamtailor but cannot find the answers what next? I can find the employee by searching with the name, but how to build a reminder/task for Admins/manager to notice there is a new employee in the system to fulfill the next steps and update the missing information?

861

1 year ago

jokuseGetting Started

asked in Integrations & Workflows

GOOGLE SSO

Hello!I would like to set up SSO with Google for users. This covers for authentication. How do i ensure authorization is not interefered with and Login with google does not allow employees see information they shouldnt see? Thank you !

1394

1 year ago

LuisaGetting Started

asked in Integrations & Workflows

Sender email in workflows- On-/Offboarding steps

Does anyone know ?I want to have the sender email, from an email that is not linked to any employee.I want the sender to be a general email from a shared box email, how do I set this up in personio?

943

1 year ago

ignasvNewbie

asked in Integrations & Workflows

Personio API being slow

I’m trying to sync Personio employee data with a third party tool. I’m using the code example provided in api docs:const sdk = require('api')('@personio/v1.0#1fzp...');sdk.auth('eyJ0eX…');sdk.getCompanyEmployees({limit: '100', offset: '0'})Doing auth-get on a loop, until I fetch all the data. When using page size of a 100, each request to getCompanyEmployees takes 20-30 seconds. If I reduce limit to 10, request times range from 3 to 13 seconds. Leaning towards the lower end. Is this expected? Are there any best practices to follow, to speedup getting the data?

1072

1 year ago

Antje_ToplekGetting Started

asked in Integrations & Workflows

What does "Request failed with status code 400" means?

We received the "Request failed with status code 400" error message, when we tried to request e-signature from supervisor and employee for a new document. What does it means?

2251

1 year ago

SanLiFollower

asked in Integrations & Workflows

Onboarding Workflow tasks assigned to one person only

Hi there,we found in the onboarding templates tasks can only be assigned to a team. any chance to assign it to one person, so the big HR team knows, who will be in charge for this task?BestSandra

461

1 year ago

WinstonGetting Started

asked in Integrations & Workflows

Adding different updates on different slack-channels

How can I add different updates on different slack-channels? I would like to add absent on the channel "personio-updates" and I would like add something new on my other slach-channel. Is this possible?

1011

1 year ago

PresumptiveTrotterGetting Started

asked in Integrations & Workflows

Pause sync with Azure active directory (AAD)

When an employee leaves they hand back their laptop/phone etc. We need to login as the user to make sure all their documents are sync'd to M365 before we wipe the device. In order to do that we reset their password, and login to their laptop as them.However, as the (ex)employee is tagged in personio as inactive / has a leaving date the AAD integration keeps disabling the account every time is syncs. (Not sure how often - every hour?)Does anyone know a way around this? ie. breaking/suspending the sync to AAD for a user or setting the AAD sync so it only happens once per day?Or some other work around.

2815

1 year ago

ElRosmoGetting Started

asked in Integrations & Workflows

Sandbox Environment

Hi all!Within the team we have a good bunch of automation, these are desgined specifically on the need of our company running on our platform and making the life of some little teams a little less chaotic and with less manual input.It’s not the greatest idea for us develop in a Live environment with fake accounts, it is becoming increasingly risky to develop and test new in implementations in our small reality.I’d like to ask whether it’s possible to discuss to add a Sandbox environment in our plan and, if yes, how.Thanks a lot

4651

1 year ago

LindaCommunicator

asked in Integrations & Workflows

Working with 3rd parties - IT request

We are discussing opening up the connection between Personio and Outlook so we do not have to set up interview meetings in both systems separately. Our IT have asked if it is possible to get an admin account so they can check things, but not have access to any data. I cannot provide the current admin access as they will have access to sensitive data such as salaries etc. Is there an option that other customers/users are using to enable It to check this? If not, can anyone share with me how they managed to get IT on board with this so we can move forward? Many thanks! Appreciate any input you can share with me.Cheers, and enjoy your week 🌷Linda

383

1 year ago

bruchmDetective

asked in Integrations & Workflows

Cronofy integration for MS Office calendar.

Hican someone let me know whether the Cronofy integration is free of charge?Thanks

1302

1 year ago

FatemehaziziGetting Started

asked in Integrations & Workflows

Onboarding and off boarding

We are having some series issues from the begging that the IT department has not been receiving the tasks on time when we have a new starter or leavers? can someone please let me know if they have had the same issue and if they could share their experience would be amazing. Thanks Fatemeh

722

1 year ago

PaulaASGetting Started

asked in Integrations & Workflows

Assigning Onboarding Workflow

Hi,I have been trying to assign an onboarding workflow to a new employee in onboarding phase but there seems to be a bug where the tab doesn’t open and kicks me out to their Personal Information tab.In the Personio Status website it says there All systems are operational but it doesn’t look like so. Could someone please confirm if this will be fixed ASAP? TIA!Best,Paula

402

1 year ago

Ragid MartisFollower

asked in Integrations & Workflows

"access_denied" error - Calendar Integrations (Google)

Hello,We tried to add the Google Calendar Integration, but Personio keeps giving the error of “access_denied”. I have checked the forums and found out that you need to have an admin right to be able to do so. Even after having the access right, we still get the same error. Any tips on how to solve this problem?

1362

1 year ago

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