Recruiting

Hi!I was wondering if it is possible to send additional documents to our candidates whenever we are sending them the offer to sign. These will mostly be additonal documents such as our privacy statement, or a pension scheme etc. These are documents they do not need to sign. In practice what happens is that I will need to send our candidates additional documents in a separate email. It would therefore be much more convenient if i can just add these together with the offer with one click through Personio. 

Hi everyone. How can I schedule interviews on a calendar that is not mine? Every time I schedule an interview, it sits in my private calendar which isn’t ideal as our team is growing. We want to create a recruiting calendar where all interviews will sit in the future and I’m wondering how to set it up in Personio that the interviews I schedule as the organizer, go to said calendar instead of my personal one.

Hi folks, I have a number of jobs live that were published last week and set to autopost on LinkedIn and Indeed/Glassdoor. On LinkedIn they are all showing as On-Site in LinkedIn although we have the office/country set as Remote.  None are showing on Indeed or Glassdoor. Would anyone have any troubleshooting advice?Thanks 

Hello,There is a malfunction in sending messages to multiple candidates.When sending a mail using the "Actions" function, nothing is sent.We have to to send messages to every single candidate  

Hi folks, I wonder could anyone share how they are tracking employee referrals in the recruitment module? If I create a tracking link for a referral it only links to the application page so in order for the person to read the job description they have to click out of the referral link and then that tracking link is possibly lost. If the person does apply through the “referral” tracking link how can they share who referred them?Thanks

I want to be able to add a document to a candidates profile for notes taken during an interview.  Is this possible and if so how do I do this? Thanks

Hi folksWould anyone know what settings a hiring manager would need to be able to create an application?Thanks 

Dear Community,can anyone help with settings of Evaluations in Recruiting? When I add the evaluation form while scheduling an interview an email with a reminder is sent BEFORE the interview (few hours before) and I would like to change this so that the email is sent just after the interview.  Anyone had the same issue and managed to solve it? Your help would be much appriciated! Thank you

Hi, I have problem with the phases in screening. The candidates always remain in screening and even if I enter waiting or interview they remain in phase 1 screening.This post was translated by the moderator. See original:Ciao, ho problema con le fasi nella selezione. i candidati rimangono sempre in screening e anche se inserisco in attesa o colloquio rimangono nella fase 1 di screening.  

Hi! Whilst trying to change the phases for a position, I have managed to remove the position from its category and it now shows under ‘no category’ and I am therefore unable to customise the recruiting phases for it. I have no idea how I removed it in the first place and can’t seem to re-add it back to a category. Can anyone help?

Hello Community,I have a question regarding recruiting data analysis.There is a specific mandatory question ‘ON WHICH JOBSITE DID YOU FIND THE POSITION?’ on our application process in Personio, in which applicants need to reply while applying for a job.  We would like to have reports and analyse the answers of the applicant to this  specific question. My question is: Is it possible to make a report out of this question which is a part of application process? if yes, how? In general, is it possible to make reports and gather data based on the replies of specific question in Personio?Many thanks for the support. 

Hi,if a calendar integration between Personio and MS Outlook is made, is it possible to send private calendar invitations? For us it’s crucial that all interview invitations are private so that other colleagues won’t see any candidate information as Outlook calendars are open for everyone in our company.Thank you.Br, Edda/Finland

Hi, We had a candidate that was hired and in the onboarding phase. She decided not to join.When it was clear that she wasn’t joining, we immediately changed her status to withdrawn, but that didn’t automatically result in her leaving the onboarding phase. Is there a way to have this automatically happen? What is the best practice in this situation? Thanks, Lisa 

Hello, why does a role still receive email notifications for comments in personio even though they have turned them off in their settings? They have unticked all the boxes for email notifications but still they receive them. What can we do without turning it off for everyone? Thanks!

Hello! Is it possible to share our calendar with candidates so they can schedule themselves on their own without us already pre-arranging a time? Similar to calendly?BestEva

Any plans to introduce a GPT plug in for recruiting? E.g Seekout 

Hey guys, I am recruiting for my company using Personio, and I recently stopped receiving email notifications when there’s a new email from a candidate in the system. Can’t figure out why or where I can find that setting. Can someone help? best,Rap

Hi, I want to give our external Recruiters (Headhunter) access to Personio so the can upload profiles etc.and so this can also be reflected on our reporting's. I understand there are two options for this:Option A: Create a separate recruiting channel for each external recruiter. Option B: Create a separate employee profile in Personio for each external recruiterHowever, for Option A: we would not be able to communicate within Personio with the external recruiter and give them feedback on the profile. Because the can only upload the profile. And for Option B: The external recruiter would have to be assigned to the position and even with very restricted access/viewing rights, they will still be able to see how many applications coming in and also the names of the candidates, which is not ideal from a Data security perspective.  Is there any way, we can work around this? The ideal solution would be to create a separate employee profile but only with viewing rights on the profiles they hav

Hello!I am trying to remove this video and the text. Where do I find this? Thank you :)

Hi there, I’m wondering what “position metadata” are used for? Many of the required fields are irrelevant to our company and it seems inefficient to have to fill these in for each new role. I understand that at present they can’t be amended or removed, so what is their purpose? Thanks 

Hi Personio Community, I was wondering what information from a candidates profile is saved once we decide to hire that person and they become a employee. We always save the Resume and the Evaluation feedback from candidates that we hire. Would that information still be attached to the new employee profile? if yes, where can we find it? If no its not saved, I know we can save the resume easily but you cant download the evaluation from as a pdf or save it either. Could you please advice on how we can save the evaluation form in the best way? Thanks! Linndal

Can I add an email template placeholder for interview_duration? I tried and it does not work. How can I make it work? The interview duration has been selected for the scheduled interview. Thanks!

Hi everybody!My team would like to validate employees data ( e.g when new joiners give us their Name, Social security number etc.) and make them sign it so we are sure they are truthful with their information.Is there any way the can insert their data in personio and sign it ( or in their profile and we store it as PDF and insert a signature filed?)  how do you validate the data of your employees in your organisations? Thanks a lot !

Hi to all and I hope everything is well.  I am messaging because I was unable to find in the Find Answer, Help Center, or Community, How to stop emails going to those NOT part of recruiting. My CEO receives emails about candidates, but he is not in any of the recruiting groups. I even tried to see if there was a way to set up the profile to not receive messages, but unable to find a feature to fit. May I get help with this matter? Is there a way to make specific options of who receives emails or not through Personio? Best,Raphael

Can I create department specific attributes for the career page? For example if one department has certain requirements that another department does not have, is it possible to set it so that applications for one department would show different mandatory attributes to be filled out by applicants? Thanks in advance!