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Recruiting

Post all your questions and discussions about recruiting with Personio here.

266 Topics
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266 Topics

meggittingsGetting Started

asked in Recruiting

Accidentally removed a live job from the correct category

Hi! Whilst trying to change the phases for a position, I have managed to remove the position from its category and it now shows under ‘no category’ and I am therefore unable to customise the recruiting phases for it. I have no idea how I removed it in the first place and can’t seem to re-add it back to a category. Can anyone help?

Khazar.mGetting Started

asked in Recruiting

Recruiting Data Analysis in Personio

Hello Community,I have a question regarding recruiting data analysis.There is a specific mandatory question ‘ON WHICH JOBSITE DID YOU FIND THE POSITION?’ on our application process in Personio, in which applicants need to reply while applying for a job. We would like to have reports and analyse the answers of the applicant to this specific question. My question is: Is it possible to make a report out of this question which is a part of application process? if yes, how? In general, is it possible to make reports and gather data based on the replies of specific question in Personio?Many thanks for the support.

Edda van der EndeCommunicator

asked in Recruiting

Outlook calendar integration - private meetings possible?

Hi,if a calendar integration between Personio and MS Outlook is made, is it possible to send private calendar invitations? For us it’s crucial that all interview invitations are private so that other colleagues won’t see any candidate information as Outlook calendars are open for everyone in our company.Thank you.Br, Edda/Finland

lisaamorosoCommunicator

asked in Recruiting

what happens when someone in onboarding decides not to start

Hi, We had a candidate that was hired and in the onboarding phase. She decided not to join.When it was clear that she wasn’t joining, we immediately changed her status to withdrawn, but that didn’t automatically result in her leaving the onboarding phase. Is there a way to have this automatically happen? What is the best practice in this situation? Thanks, Lisa

TansiGetting Started

asked in Recruiting

Turning off email notification for comments

Hello, why does a role still receive email notifications for comments in personio even though they have turned them off in their settings? They have unticked all the boxes for email notifications but still they receive them. What can we do without turning it off for everyone? Thanks!

evacortesFollower

asked in Recruiting

Scheduling requests

Hello! Is it possible to share our calendar with candidates so they can schedule themselves on their own without us already pre-arranging a time? Similar to calendly?BestEva

amritkgaGetting Started

asked in Recruiting

AI for recruiting?

Any plans to introduce a GPT plug in for recruiting? E.g Seekout

rap_paulaviciusGetting Started

asked in Recruiting

Stopped receiving email notifications for Recruiting

Hey guys, I am recruiting for my company using Personio, and I recently stopped receiving email notifications when there’s a new email from a candidate in the system. Can’t figure out why or where I can find that setting. Can someone help? best,Rap

Altman SolonFollower

asked in Recruiting

External Recruiters

Hi, I want to give our external Recruiters (Headhunter) access to Personio so the can upload profiles etc.and so this can also be reflected on our reporting's. I understand there are two options for this:Option A: Create a separate recruiting channel for each external recruiter. Option B: Create a separate employee profile in Personio for each external recruiterHowever, for Option A: we would not be able to communicate within Personio with the external recruiter and give them feedback on the profile. Because the can only upload the profile. And for Option B: The external recruiter would have to be assigned to the position and even with very restricted access/viewing rights, they will still be able to see how many applications coming in and also the names of the candidates, which is not ideal from a Data security perspective. Is there any way, we can work around this? The ideal solution would be to create a separate employee profile but only with viewing rights on the profiles they hav

evacortesFollower

asked in Recruiting

How to remove the About us by default video?

Hello!I am trying to remove this video and the text. Where do I find this? Thank you :)

VolvicCommunicator

asked in Recruiting

Position Metadata

Hi there, I’m wondering what “position metadata” are used for? Many of the required fields are irrelevant to our company and it seems inefficient to have to fill these in for each new role. I understand that at present they can’t be amended or removed, so what is their purpose? Thanks

linndalFollower

asked in Recruiting

From Candidate to Employee

Hi Personio Community, I was wondering what information from a candidates profile is saved once we decide to hire that person and they become a employee. We always save the Resume and the Evaluation feedback from candidates that we hire. Would that information still be attached to the new employee profile? if yes, where can we find it? If no its not saved, I know we can save the resume easily but you cant download the evaluation from as a pdf or save it either. Could you please advice on how we can save the evaluation form in the best way? Thanks! Linndal

TansiGetting Started

asked in Recruiting

Can I add an email template placeholder for interview_duration?

Can I add an email template placeholder for interview_duration? I tried and it does not work. How can I make it work? The interview duration has been selected for the scheduled interview. Thanks!

KlaudiaGetting Started

asked in Recruiting

Verification of employees data and signature

Hi everybody!My team would like to validate employees data ( e.g when new joiners give us their Name, Social security number etc.) and make them sign it so we are sure they are truthful with their information.Is there any way the can insert their data in personio and sign it ( or in their profile and we store it as PDF and insert a signature filed?) how do you validate the data of your employees in your organisations? Thanks a lot !

raphaelqpwGetting Started

asked in Recruiting

Stopping emails to non assigned members of the company

Hi to all and I hope everything is well. I am messaging because I was unable to find in the Find Answer, Help Center, or Community, How to stop emails going to those NOT part of recruiting. My CEO receives emails about candidates, but he is not in any of the recruiting groups. I even tried to see if there was a way to set up the profile to not receive messages, but unable to find a feature to fit. May I get help with this matter? Is there a way to make specific options of who receives emails or not through Personio? Best,Raphael

TansiGetting Started

asked in Recruiting

Department specific attributes for career page

Can I create department specific attributes for the career page? For example if one department has certain requirements that another department does not have, is it possible to set it so that applications for one department would show different mandatory attributes to be filled out by applicants? Thanks in advance!

IrenePozoGetting Started

asked in Recruiting

Métricas de Recruiting

Buenas tardes a toda la comunidad. Necesito sacar métricas del pipeline del candidato, es decir, poder saber de cada proceso, cuántas personas han pasado por cada una de las fases. ¿Alguien ha conseguido hacerlo de alguna manera? ¡Muchas gracias!

DorotaDetective

asked in Recruiting

Editable offer letter

HelloIs there a way to be able to edit offer letter sent to the candidate when the candidate bounce back it (negotiations)?Instead deleting and creating new letter (or employment contract) is it possible to re-open already created one and just edit and send it again to the candidate with updated details?Also is there a way to remind candidate (or employee) to sign documents that have been sent to them? Unfortunately there is no “remind” button for now, unless the system send reminders by default?

YardénaGetting Started

asked in Recruiting

Interview scheduling - email not being sent

Dear all, I have an issue since today. When I am scheduling an interview , there has been no invite sent to myself of the person who will do the interview, only a link. This is only since today, is this changed? Before I got an invite, the same if I am cancelling an interviewHas anyone the same issue?

A-Toha-LauGetting Started

asked in Recruiting

Candidate Data Export to CSV file is missing data

We have an issue with the Export function in Personio Recruiting.We used the Personio Application Export csv. for all applications for example between January 26th - February 9th.One candidate’s name and info (stages, disqualification reason, etc.) was completely missing, and after checking they definitely appear in our rejected funnel in the Recruiting platform. This makes any reports we try to make with the data from this csv. innacurate.We would like to understand the reason for this, how it can be fixed and if there is anything to do from our side?

andra.enacheExplorer

asked in Recruiting

How to unpublish a role that is still active?

Hi all,we have a role that is still active (we are in the recruitment phase), however I don’t want the job post to appear anymore, since we had a deadline for applications. I’ve tried to unpublish it but it makes it a draft again. If I move if to archive, I am not sure the platform will still see it as an “active” job. Any help? Thanks

Sim_LincolnGetting Started

asked in Recruiting

Customisable columns in the Recruitment Candidate Overview

Dear all & Personio, seeing personio does not offer CV parsing, one workaround would be to ensure that Recruitment Candidate Overview List/Columns are customisable in order so that key data which has been entered by candidates at the application screen (eg salary, start date, whether someone speaks certain languages, what uni degree they have etc) can be displayed in the list, therefore allows filtering and bulk actions (eg bulk reject due to no university match, salary or start date).It would be great to get this actioned asap in order so that personio can handle high volume vacancies.many thanks-Sim

luigi.piccarretaGetting Started

asked in Recruiting

EVALUATION SCALE METHOD

The evaluation scale method enamble only integer grade from 1 to 5. Further in the summary table records are not sortable by evaluation. Therefore my suggestion is to have a single numerical value which sintetize the overall evaluation. The scale is regulated by internal policy (i.e. from 1 to 100, from 0 to 30 with comma). This value can be imported by excel and overwritten.At the end you can sort in Personio by this metric, for instance in the “evaluation” feald. There are many evaluation policy, criteria and data analytics appied to companies evaluation processes. Anyway you will always come up to a ranking sorted by a certain metric. Keep track at least of one custom metric is crucial. You could keep the current calculation system by weights as default number, which can manually or by import be changed. Thanks, Luigi

SJMGetting Started

asked in Recruiting

Recruitment - Position Order via XML Feedback

I have a number of positions I want to publish. I plan to do this via the XML feed. Before I do I wanted to make a particular position appear at the top of the page. Presently the positions and XML feed only display them in alphabetical order, can this be changed?

Jorge SalazarExplorer

asked in Recruiting

Merge Positions and Position Name for a bulk of Candidates

Hi everyoneI’m glad to be here again to ask about features of Personio. In this moment we are working on integrating several positions in just one category name that could contains all the past positions in just one place. Moreover we started to notice that it’s posible modify the Position from the candidate manually but that doesn't make sense when you are handling more than 100 candidate applications at the same time.Then my question is... is it posible to edit and merge positions or job position names with a bulk of candidates at the same time without generating duplicated positions and merging past positions within a new one?ThanksJorge

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