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Recruiting

Post all your questions and discussions about recruiting with Personio here.

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254 Topics

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evacortesFollower

asked in Recruiting

The interview could not be scheduled - calendar read only?

I have been scheduling interviews today and previous days and without me having changed anything this now happens which prevents me from scheduling. I’ve spent 30 mins to scheduling 2 interviews which is a bit too much. Can someone help?

evacortesFollower

asked in Recruiting

Email Template Placeholders not Showing

HeyI added all these tokens to a template and eventhough I followed the interviewing scheduling via Personio they don’t show at all? Is this meant to happen? What’s the purpose of the tokens? How do I make them appear to avoid free typing every time?

MariaGamiumGetting Started

asked in Recruiting

How can I add Killer questions to the application page for candidates?

I want to add to the application form the following question: Are you open to relocate to XX? If they select NO, their candidacy would be rejected and if they say YES, then, it’s pushed to New applicants. This feature is available in most ATS but I am not able to find it on Personio… Could you please help? Thank you!!

Ruben ChocoFollower

asked in Recruiting

Sending additional documents with the offer

Hi!I was wondering if it is possible to send additional documents to our candidates whenever we are sending them the offer to sign. These will mostly be additonal documents such as our privacy statement, or a pension scheme etc. These are documents they do not need to sign. In practice what happens is that I will need to send our candidates additional documents in a separate email. It would therefore be much more convenient if i can just add these together with the offer with one click through Personio.

DulcieGetting Started

asked in Recruiting

Scheduling interviews on a non-personal calendar

Hi everyone. How can I schedule interviews on a calendar that is not mine? Every time I schedule an interview, it sits in my private calendar which isn’t ideal as our team is growing. We want to create a recruiting calendar where all interviews will sit in the future and I’m wondering how to set it up in Personio that the interviews I schedule as the organizer, go to said calendar instead of my personal one.

VolvicCommunicator

asked in Recruiting

Hi folks, I have a number of jobs live that were published last week and set to autopost on LinkedIn and Indeed/Glassdoor. On LinkedIn they are all showing as On-Site in LinkedIn although we have the office/country set as Remote. None are showing on Indeed or Glassdoor. Would anyone have any troubleshooting advice?Thanks

AleWeLearnGetting Started

asked in Recruiting

send messages to multiple candidates

Hello,There is a malfunction in sending messages to multiple candidates.When sending a mail using the "Actions" function, nothing is sent.We have to to send messages to every single candidate

VolvicCommunicator

asked in Recruiting

Employee Referrals

Hi folks, I wonder could anyone share how they are tracking employee referrals in the recruitment module? If I create a tracking link for a referral it only links to the application page so in order for the person to read the job description they have to click out of the referral link and then that tracking link is possibly lost. If the person does apply through the “referral” tracking link how can they share who referred them?Thanks

tomblakeExplorer

asked in Recruiting

Attaching feedback notes for candidates in recrutiment module

I want to be able to add a document to a candidates profile for notes taken during an interview. Is this possible and if so how do I do this? Thanks

VolvicCommunicator

asked in Recruiting

Hiring Manager - Create Application

Hi folksWould anyone know what settings a hiring manager would need to be able to create an application?Thanks

Joanna KandulskaGetting Started

asked in Recruiting

Recruiting Evaluation Form: - setting up reminders

Dear Community,can anyone help with settings of Evaluations in Recruiting? When I add the evaluation form while scheduling an interview an email with a reminder is sent BEFORE the interview (few hours before) and I would like to change this so that the email is sent just after the interview. Anyone had the same issue and managed to solve it? Your help would be much appriciated! Thank you

SaraOoOGetting Started

asked in Recruiting

Application phases

Hi, I have problem with the phases in screening. The candidates always remain in screening and even if I enter waiting or interview they remain in phase 1 screening.This post was translated by the moderator. See original:Ciao, ho problema con le fasi nella selezione. i candidati rimangono sempre in screening e anche se inserisco in attesa o colloquio rimangono nella fase 1 di screening.

VolvicCommunicator

asked in Recruiting

External Recruiting Parnters

Hi folks 👋We are beginning to work with external recruiting partners for some of our open vacancies. How are you in the Personio community enabling this? I’ve seen a few options - either create a profile on Personio for an external person to log into or have them use fake email addresses to upload via a tracking link. Neither of which are appropriate as option A gives the external recruiter “all employee” access rights , and would then show on headcount (I hope I am incorrect) and option B is unprofessional at best. Thanks so much

meggittingsGetting Started

asked in Recruiting

Accidentally removed a live job from the correct category

Hi! Whilst trying to change the phases for a position, I have managed to remove the position from its category and it now shows under ‘no category’ and I am therefore unable to customise the recruiting phases for it. I have no idea how I removed it in the first place and can’t seem to re-add it back to a category. Can anyone help?

Khazar.mGetting Started

asked in Recruiting

Recruiting Data Analysis in Personio

Hello Community,I have a question regarding recruiting data analysis.There is a specific mandatory question ‘ON WHICH JOBSITE DID YOU FIND THE POSITION?’ on our application process in Personio, in which applicants need to reply while applying for a job. We would like to have reports and analyse the answers of the applicant to this specific question. My question is: Is it possible to make a report out of this question which is a part of application process? if yes, how? In general, is it possible to make reports and gather data based on the replies of specific question in Personio?Many thanks for the support.

Edda van der EndeCommunicator

asked in Recruiting

Outlook calendar integration - private meetings possible?

Hi,if a calendar integration between Personio and MS Outlook is made, is it possible to send private calendar invitations? For us it’s crucial that all interview invitations are private so that other colleagues won’t see any candidate information as Outlook calendars are open for everyone in our company.Thank you.Br, Edda/Finland

lisaamorosoCommunicator

asked in Recruiting

what happens when someone in onboarding decides not to start

Hi, We had a candidate that was hired and in the onboarding phase. She decided not to join.When it was clear that she wasn’t joining, we immediately changed her status to withdrawn, but that didn’t automatically result in her leaving the onboarding phase. Is there a way to have this automatically happen? What is the best practice in this situation? Thanks, Lisa

TansiGetting Started

asked in Recruiting

Turning off email notification for comments

Hello, why does a role still receive email notifications for comments in personio even though they have turned them off in their settings? They have unticked all the boxes for email notifications but still they receive them. What can we do without turning it off for everyone? Thanks!

evacortesFollower

asked in Recruiting

Scheduling requests

Hello! Is it possible to share our calendar with candidates so they can schedule themselves on their own without us already pre-arranging a time? Similar to calendly?BestEva

amritkgaGetting Started

asked in Recruiting

AI for recruiting?

Any plans to introduce a GPT plug in for recruiting? E.g Seekout

rap_paulaviciusGetting Started

asked in Recruiting

Stopped receiving email notifications for Recruiting

Hey guys, I am recruiting for my company using Personio, and I recently stopped receiving email notifications when there’s a new email from a candidate in the system. Can’t figure out why or where I can find that setting. Can someone help? best,Rap

Altman SolonFollower

asked in Recruiting

External Recruiters

Hi, I want to give our external Recruiters (Headhunter) access to Personio so the can upload profiles etc.and so this can also be reflected on our reporting's. I understand there are two options for this:Option A: Create a separate recruiting channel for each external recruiter. Option B: Create a separate employee profile in Personio for each external recruiterHowever, for Option A: we would not be able to communicate within Personio with the external recruiter and give them feedback on the profile. Because the can only upload the profile. And for Option B: The external recruiter would have to be assigned to the position and even with very restricted access/viewing rights, they will still be able to see how many applications coming in and also the names of the candidates, which is not ideal from a Data security perspective. Is there any way, we can work around this? The ideal solution would be to create a separate employee profile but only with viewing rights on the profiles they hav

evacortesFollower

asked in Recruiting

How to remove the About us by default video?

Hello!I am trying to remove this video and the text. Where do I find this? Thank you :)

VolvicCommunicator

asked in Recruiting

Position Metadata

Hi there, I’m wondering what “position metadata” are used for? Many of the required fields are irrelevant to our company and it seems inefficient to have to fill these in for each new role. I understand that at present they can’t be amended or removed, so what is their purpose? Thanks

linndalFollower

asked in Recruiting

From Candidate to Employee

Hi Personio Community, I was wondering what information from a candidates profile is saved once we decide to hire that person and they become a employee. We always save the Resume and the Evaluation feedback from candidates that we hire. Would that information still be attached to the new employee profile? if yes, where can we find it? If no its not saved, I know we can save the resume easily but you cant download the evaluation from as a pdf or save it either. Could you please advice on how we can save the evaluation form in the best way? Thanks! Linndal

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